THIS IS A SOURCES SOUGHT NOTICE. (A Sources Sought is defined as not an actual bid or proposal solicitation; instead, it's a solicitation of interest. Think of a Sources Sought as market research being conducted by a government agency to determine what the capabilities and interests of the marketplace are).This is not a request for proposals. A solicitation will not be issued at this time. The Department of Veterans Affairs, Phoenix VA Health Care System (PHOVAHCS) has a requirement to purchase rubber wall bases for the lobbies and back office corridors for 12 of the ACC clinics. The intent of the procurement is to award a firm-fixed price contract. Unique Features: Please view the Statement of Work listed below for more information This project involves the procurement of rubber wall bases for the lobbies and back office corridors for 12 of the ACC clinics at the Phoenix VA Health Care System (PHOVAHCS). This is part of a renovation project due to the worn and damaged finishes in these particular areas. PHOENIX ARIZONA VA HEALTH CARE SYSTEM (PVAHCS): 650 E. Indian School Road, Phoenix AZ 85012 The applicable NAICS code is 331918. Small Business manufacturers for this NAICS code have a size standard of 500 employees. The resulting contract will be a firm fixed price order. The term of the contract is intended to be 30 calendar days ARO, with no options included. It is anticipated that a Request for Quotes will be issued in September, 2016. Award of a firm fixed price contract is contemplated by September, 2016. This notice is published to conduct market research to determine if there is a sufficient number of certified Service Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Businesses (SB), or Large Business capable of performing the requirements to warrant a socio-economic set-aside or full & open competition. It is strongly recommended that interested parties register in the US Department of Veterans Affairs Vet Biz database and the Small Business Administration (SBA) database. Registration may be accomplished at http://www.vip.vetbiz.gov/ and www.sba.gov/, respectively. Interested parties responding to this sources sought request shall submit the following information at a minimum: (1) company name and address, point of contact with phone number, and DUNS number; (2) documentation relating to capability of performance of residential renovation projects (including references); (3) proof of registration in the VA Vet Biz or SBA websites or intention of registration prior to submission of offers to a solicitation; The response date to this Sources Sought notice is September 22th, 2016 at 10:00 pm EST. This market research is for informational and planning purposes only to determine if a socio-economic set-aside, or full & open competition, or sole-source procurement is appropriate. The Government will not pay any costs for responses submitted. Electronic submissions are acceptable via
[email protected]. Hard copy submissions are acceptable to VISN 18 Network Contracting Office; 777 E Missouri Ave, Suite #300, Phoenix AZ 85014. NO ADDITIONAL INFORMATION IS AVAILABLE OTHER THAN WHAT IS NOTED HEREIN. ALL FIRMS ARE INSTRUCTED NOT TO CALL THE INDIVIDUAL VA MEDICAL CENTERS R EQUESTING MORE INFORMATION. 644-16-3-056-0086 PVHCS Main Campus ACC Lobbies and Back Office Corridors Statement of Work Wall Bases Phoenix VA Health Care System 650 East Indian School Road Phoenix, AZ 85012 602-277-5551 STATEMENT OF WORK SCOPE This project involves the procurement of rubber wall bases for the lobbies and back office corridors for 12 of the ACC clinics at the Phoenix VA Health Care System (PHOVAHCS). This is part of a renovation project due to the worn and damaged finishes in these particular areas. Wholesale Floors, Inc., for Johnsonite, is used as an example. Selected product and must meet or exceed said example. Project overview consists of: 1. Installation will be conducted by VA personnel. 2. Manufacturing requirements: Delivery lead times staggered to accommodate specific timeframes on call indicated by VA designer to be stored by manufacturer/vendor and delivered during the specified timeline intervals. 3. Design Efforts required: The VA Interior Design department has completed the programming and interior design selection for the ACC's within the Phoenix VA Healthcare System. The specification sheets indicate specific Johnsonite products as an example required for this project. GENERAL INFORMATION 1. This specification establishes the minimum requirements for the acquisition and/or installation of a complete and usable selection of wall bases. All products and components will be new; refurbished products will not be accepted. 2. All products will be commercial grade for healthcare and commercial use. 3. Substitutions of the finishes and/or fabrics shown in the product pages shall NOT be accepted. Pricing shall include these exact finishes and fabrics as either Graded-In or COM as chosen by the VA Interior Designer. 4. The documents provided are for quotes and are NOT intended to be used as final installation drawings. 5. Product Quantities: Product quantities have been provided for convenience only. It is the responsibility of the vendor to review all drawings and confirm correct quantities prior to order. 6. PDF format drawings are included. PRODUCT AND VENDOR DATA 1. Include with Submittal documents a. Provide two (2) copies of detailed CAP worksheet indicating parts and finishes. Include part number, and quantities, each and extended price for each line. b. All applicable warranties. c. Agree with concurrence of the VA designer's specific timeline intervals as acceptance of said detailed delivery method. d. Delivery method: Trucks direct to warehouse, unpackaged. e. DO NOT SUBMIT: i. Technical specification books ii. Company brochures DELIVERY, STORAGE AND HANDLING All products shall be delivered to the warehouse. Storage of product prior to delivery is vendor's responsibility. There shall not be a staging area provided at the project site. Product is manufacturer's responsibility until the Phoenix VA Interior Designer accepts complete delivery. COMPONENTS REQUIREMENTS The types of components or elements utilized shall be as shown on the drawings and the specification sheets. The storage capacity, width of aisles/corridors, or layout configuration shall not be reduced. After award, vendor shall be able to field verify project site. Any modification after award shall be approved by the client prior to order/implementation. WARRANTY WARRANTY INFORMATION provided needs to indicate the length, what is covered, if labor services are covered, and the usage that warranty covers (24/7 or 8 hour work day, etc.) THE VENDOR/MANUFACTURER SHALL PROVIDE WARRANTIES as indicated below: 1. Warranties for wall bases will meet or exceeds Johnsonite and Wholesale Floors Inc. commercial warranties. 2. Warranties shall be signed by the authorized representative of the manufacturer. Warranties accompanied by document authenticating the signer as an authorized representative of the guarantor, shall be presented to the owner upon the completion of the project. 3. The vendor shall guarantee that the wall base products are free from any defects in material and workmanship from the date of delivery to a specific period of time; identify guarantee/warranty details/time. SCHEDULE DELIVERY 1. Coordinate delivery of items with the Phoenix VA Interior Designer. 2. Delivery lead times staggered to accommodate specific timeframes on call indicated by VA designer to be stored by manufacturer/vendor and delivered during the specified timeline intervals. INSTALLATION 1. Installation will be conducted by VA personnel. Product Specifications ITEM # Qty UNIT OF ISSUE Part Number/Item Description COST 1 1,200 LF Johnsonite 6" Rubber Millwork Wall Base Monarch, 6" NW - XX - W Color: Moon Rock 2 9,000 LF Johnsonite 6" Rubber Traditional Wall Base 6", DC-XX Color: Moon Rock 3 LF Adhesives TOTAL " Finishes in solid color " 8-foot finished lengths " Easily conforms to gentle curves and irregular surfaces " Eliminates priming, painting, and finishing " Non-fading surface, free of knots, grains, and nail-heads " Will not splinter, chip, or absorb liquids " Resists scratches, dents, and stains " Eliminates the need to harvest lumber " Option to select custom color " 4' sections or 120' coils " Pre-manufactured outside and inside corners " 6" heights " 1/8" thickness " Available with cove with toe or straight toe (for carpet installations) " Proprietary thermosplastic rubber formulation designed to specifically meet the performance and dimension requirements of ASTM F-1861 Standard Specification for Resilient Wall base, Type TP, and Group 1. " Monarch (MW-XX-M): 3/16" thick by 6" height, 6 per carton, 8' lengths, 48' per carton, 46lbs per carton " Traditional: DC-XX with toe (coved), .125" thickness by 6" height, available in 4' straight lengths and 100' coiled lengths. " ASTM E 648/NFPA 253 (Critical Radiant Flux) - Class 1 " ASTM E 84/NFPA 255: Flame/Smoke - Class A/less than 450 smoke " ASTM F 925, Passed - 5% Acetic acid, 70% isopropyl alcohol, white mineral oil (medicinal grade), sodium hydroxide solution (5% NaOH), hydrochloric acid (5% HCI), sulfuric acid solution (5% H2SO4), household ammonia solution (5% NH4OH), household bleach (5.25% NsOCI), olive oil (light), kerosene (K1), and unleaded gasoline (regular grade). " Meets or exceeds the performance requirements for the resistance to heating/lighting, aging, chemicals, and dimensional stability, when tested to the methods, as described, in ASTM F-1861 Standard Specification for Resilient Wall Base " Flexibility: Will not crack, break, or show any signs, of fatigue when bent around a ¼" diameter Order/Install Requirements " Millwork/Wall base order needs to be coordinated with VA interior designer. " Products will ship to vendor facility; not VA. " Product delivery lead times staggered to accommodate specific timeframes on call indicated by VA designer to be stored by manufacturer/vendor and delivered during the specified timeline intervals.