COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25219Q0716 Posted Date: July 15, 2019 Original Response Date: August 2, 2019 Current Response Date: August 2, 2019 Set Aside (SDVOSB/VOSB): SDVOSB NAICS Code: 313210 Contracting Office Address Great Lakes Acquisition Center 115 S. 84th Street Milwaukee, WI 53214-1476 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This brand name or equal, Request for Quote (RFQ) solicitation is issued i/a/w FAR Part 13 and FAR Part 12. Award will be presented to the lowest priced technically acceptable offer i/a/w: FAR Part 13. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03 The associated North American Industrial Classification System (NAICS) code for this procurement is 313210, with a small business size standard of 1,250 employees. The Great Lakes Acquisition Center, 115 S. 84th Street, Milwaukee, WI 53214-1476 is seeking to purchase PRVC Curtain Systems for the Oscar G. Johnson VA Medical Center. This requirement is a Brand Name request. All interested companies shall provide quotations for the following: Line Item Description Quantity Unit Unit Price Total Price 0001 PRVCC90FSOT40 PRVC 90 Degree Bend 40 (PRVC Systems flat Sided Oval 90 Degree Bend with Splices 40 ) 136 EA 0002 PRVCC45FSOT40 PRVC 45 Degree Bend 40 (PRVC Systems Flat Sided Oval 45 Degree Bend with Splices 40 ) 2 EA 0003 PRVCFSOWMK PRVC FSO Wall Mount Kit (PRVC Systems Single Wall Mount Kit Includes hardware) 309 EA 0004 PRVCFSOS PRVC FSOS Splice (PRVC Systems Flat Sided Oval 6 Splice) 64 EA 0005 PRVCSFSOT12 PRVC FSO Track 12 (PRVC Systems Flat Sided Oval Straight Track 12 ) 2 EA 0006 PRVCSFSOT24 PRVC FSO Track 24 (PRVC Systems Flat Sided Oval Straight Track 24 ) 26 EA 0007 PRVCSFSOT36 PRVC FSO Track 36 (PRVC Systems Flat Sided Oval Straight Track 36 ) 36 EA 0008 PRVCSFSOT48 PRVC FSO Track 48 (PRVC Systems Flat Sided Oval Straight Track 48 ) 193 EA 0009 PRVCSFSOT72 PRVC FSO Track 72 (PRVC Systems Flat Sided Oval Straight Track 72 ) 27 EA 0010 PRVCSFSOT84 PRVC FSO Track 84 (PRVC Systems Flat Sided Oval Straight Track 84 ) 14 EA 0011 PRVCSFSOT96 PRVC FSO TRACK 96 (PRVC Systems Flat Sided Oval Straight Track 96 ) 54 EA 0012 PRVCSFSOCMK24 PRVC FSO Vertical Kit 24 (PRVC Systems Flat Sided Oval Vertical Ceiling Mount Kit = 24 ) 166 EA 0013 PRVCCMB6X6 PRVC Ceiling Mount Board 6W x 24L (PRVC Systems composite ceiling Mount Board 6W x 24L ) 166 EA 0014 PRVCCCG PRVC Gate System (PRVC Systems Cubicle Curtain Gate System) 27 EA 0015 PRVCH PRVCH Hook (PRVC Systems Hook) 8,140 EA 0016 PRVCCCC PRVC Cubicle Panel Custom (PRVC Systems Custom Cubicle Curtain) 953 EA 0017 PRVCSCC PRVC Shower Panel Custom (PRVC Systems Custom shower Curtain) 10 EA 0018 PRVCLBR PRVC Installation Services (PRVC Systems Installation Services) 1 EA 0019 PRVCFABRIC Cubicle Curtain Fabric 1 EA Total: Statement of Work and Product Specifications General Scope: Installation of the PRVC Systems Cubicle Curtain Track must seamlessly work with either an existing or new patient lift system. All PRVC Systems must be installed approximately 82 above the floor which allows for the removal and replacement of cubicle without the use of a ladder. Vendor will furnish all labor, materials and supervision to install all PRV Trolley, Gate, Swing Arm, Drop-Down and or Flat-Track cubicle curtain systems. In addition, all systems will use PRVC Systems cubicle curtains. Detailed Requirements: Contractor installing rooms with PRVC Trolley, Gate, Swing Arm, Drop-Down and or Flat-track cubicle curtain system will be required to work closely to establish a work schedule with the hospital staff in all areas to ensure smooth process. The PA/CO shall contact interested contractors to schedule a single/group site visit which will be coordinated with the Interior Designer to tour, measure and inspect the site. All vendors must attend site visit to measure prior to providing an estimate and supply CAD drawings with their estimate showing each room installation specifications that includes all customs bends and points of attachment. This will guarantee that the facility can take into consideration any items that will impede the installation. These items could include TV s head walls, cabinets, sharp boxes, & etc. Contractor shall submit bid using only PRVC Trolley, Gate, Swing Arm, Drop-Down and or Flat-Track cubicle curtain systems with PRVC cubicle curtains and the specified fabric. The cubicle curtain system must not use enclosed carrier track hooks and meet all other requirements needed by the facility such as using fabric that meets or exceeds NFPA701 standards. PRVC Trolley, Gate, Swing Arm, Drop-Down and or Flat-Track cubicle curtain systems must use minimal ceiling supports and needs to be engineered to mount from wall to wall and or structure above the ceiling grid that does not conflict with the patient lift system. Each PRVC Trolley, Gate, Swing Arm, Drop-Down and or Flat-Track cubicle curtain system installation must have custom bends as needed, pursuant to each locations requirement. PRVC Trolley, Gate, Swing Arm, Drop-Down and or Flat-Track cubicle curtain systems must include custom PRVC Systems privacy curtains. Cubicle Curtains can be manufactured as panels or one continuous curtain across the length of the PRVC Trolley, Gate, Swing Arm, Drop-Down and or Flat- Track cubicle curtain systems. The cubicle system must not use enclosed carrier track hooks and meet all other requirements needed by the facility such as using fabric that meets or exceeds NFPA701 standards. Contractor shall tag individual curtains with the size and in a manner that will not fade or come loose when laundered. This method will be approved by Interior Design before curtains are manufactured. A minimum 70% attic stock of curtains will be left for future use. Contractor shall clean up any debris caused from the installation and remove it from the VA Healthcare Center property. Contractor shall adhere to all rules of travel and parking when entering and leaving VA Healthcare Center property. Contractor shall comply with all Safety and Infection Control procedures in accordance with VA policies and directives. Smoking is not permitted in any indoor areas and only in designated areas outside of the building. Contractor is to provide all equipment, tools for removing, installing, cleaning, unpacking, transporting as detailed in scope o project. Contractor to secure all tools while working, materials, remove trash and leave areas clean at the end of each workday. Contractor to notify COTR of work schedule and have prior approval before working on site. Music playing is not allowed while working inside facility. Product Specifications The PRVC Trolley System must allow the patient lift to move either back and forth or sideways depending on the situation to maintain privacy independent of the patient lift system. This PRVC Trolley System must solve the issues that traditional cubicle curtains do not when working with XYZ configured patient lift systems. The PRVC Trolley System must move in front of the lift traversal rail and is also mounted to both sides of the system so when one is in use the other maintains privacy for that patient. The PRVC Trolley System must work in conjunction with PRVC cubicle curtains. This system must be able to be used with most ceiling mounted XYZ patient lift systems regardless of direction and coverage of the lift movement. The PRVC Trolley System must be mounted under the moving rail of the patient lift system as it is horizontally mounted to the wall with an additional support from the ceiling structure or from a post mounted from the floor up to bottom of the PRVC Trolley System arm with no vertical supports at any other location. The PRVC Trolley System must use a 2-inch x 2-inch x 6-inch Z-channel and supports the flat sided oval curtain track and I-beam supporting the actual trolley. The I-beam must be 1.5 inches high x 1 inch wide. Then .13 inches thick aluminum must be welded and/or riveted to the Z-channel along with the PRVC Trolley which must be manufactured using a .13-inch thick, 7.5-inch long x 1.63-inch high x 1.63-inch wide aluminum housing with 8 each .25- inch wide x 1.25- inch high wheels allowing easy movement on the I-beam. There must be 4 wheels running on the vertical wall of the I-beam and 4 wheels running on the horizontal wall of the I-beam which maintains less stress on the I-beam when being moved back and forth as the track is moved by pulling the track on either side of the bed. The typical length of the cubical track attached to the trolley system must be 96 to 120 inches. The cubical curtain track must be manufactured from .88-inch-wide x 1.5-inch-high x .13-inch-thick aluminum flat side oval and must be welded and or riveted to the Z-channel. The wall mounted cubical curtain PRVC Trolley System must maintain privacy from the sides as well as the end. The system must allow the lift to move from bed to bed while preserving privacy for all patients located in the room via the movement of the trolley either from side to side, or head to toe. In addition, a support device is required to relieve pressure from the headwall. This device must be mounted 16-inches from the headwall on the Z-channel to the ceiling substructure (concrete and/or metal beam). If this is not possible an upright must be mounted from the floor to bottom of the Z- channel structure approximately 16-inches from the headwall. The material used throughout the system must be 6063 T6 high grade aluminum. It must be inspected for weld fractures and stress prior to finishing. Finishing shall consist of a cleaning process consisting of a degreasing and rinse cycle followed by a hot air drying prior to finishing. The finish must be powder coated with U.V. resistant TGIC polyester "brilliant white" in color. Finished coat must be 3 to 5 millimeters thick with a cure temperature of 375 to 400 degrees Fahrenheit. All wall mounted support beams must be secured to the wall(s) using 4 each ¼- inch Hilti Toggle Bolt's. The bolts must be brilliant white in color to match the mounting plate. The cubical curtain track must be manufactured from 1.5-inch x 0.88-inch aluminum flat sided oval that is attached to the trolley system and allows same height of the cubical curtains in room for a completed system. The PRVC Gate and Swing Arm systems are used in patient rooms and bathrooms. It allows movement of the patient lift from one bed to another or when lifts are used in bathrooms. The system will provide privacy for all occupants. The PRVC Gate and Swing Arm system must be used in conjunction with a linear patient lift system and engineered to mount from the wall and or ceiling structure for support needed when gate is opened and closed allowing the patient lift motor to pass through. Each PRVC Gate system must be custom manufactured pursuant to a specific locations requirement. The PRVC Gate system must include custom PRVC cubicle curtains that are made specifically to work with the system. The PRVC Gate and Swing Arm system must be made from flat sided oval aluminum and powder coated white. It will be 1.5-inches high, 0.88-inches wide and 0.12-inches thick having a 0.44-inch radius on top and bottom sides of the track and weighs .523 pounds per foot. High grade magnets attached to the gate rod and docking station must be used to hold the rod in place once docked to allow the curtain to travel. The base plates along with most other welds must be welded to the curtain support bar 360 degrees around with a minimum of .125-inch fillet aluminum weld. All radius bends must be smooth rolled from one continuous piece of 6063 T6 high grade aluminum and inspected for weld fractures and stress prior to finishing. Finishing shall consist of a cleaning process consisting of a degreasing and rinse cycle followed by a hot air drying prior to finishing. The finish shall be powder coated with U.V. resistant TGIC polyester "brilliant white" in color. Finished coat shall be 3 to 5 millimeters thick with a cure temperature of 375 to 400 degrees Fahrenheit. The custom wall mounted PRVC Gate and Swing Arm system must be secured to the wall(s) using 4 each .25-inch Hilti Toggle Bolt's. The bolts must be brilliant white in color to match the mounting plate. PRVC DROP-DOWN SYSTEM is a non-ceiling mounted privacy curtain support structure that allows the patient lift to pass over the system and always provides patient privacy. The PRVC Drop-Down system will not use ceiling supports and instead must be engineered to mount from wall to wall. Each PRVC Drop-Down installation will be designed with custom bends as needed pursuant to each location requirements. The PRVC Drop-Down system must be seamless and manufactured as one solid track to increase overall strength and meet the facilities requirements. The PRVC Drop-Down system will include custom PRVC cubicle curtains that work with the PRVC Drop- Down system. PRVC cubicle curtains are manufactured as panels across the length of the PRVC Drop- Down rail and meet all other requirements needed by the facility such as using fabric that meets or exceeds NFPA701 standards. All vendors must attend a site visit to measure prior to providing an estimate. Once a vendor is chosen by the facility the supplier must provide CAD drawings showing each room installation that includes all custom bends and exactly where each end will mount on the walls. This is mandatory before the project can be started to guarantee that the facility can take into consideration any items that will impede the installation. These items could include TV s, head walls, cabinets, sharp boxes, etc... The PRVC Drop-Down system must be mounted halfway between the ceiling and the top of the door jamb/opening into each room. The System must allow the curtains to stack without interference from patients walking into the room. The PRVC Drop-Down system is made from high grade aluminum 6030 T6 and has a dimension of .25 X 1.50-inches, has an estimated weight of .434 per foot, has a rounded edge to smoothly carry the PRVC cubicle curtains, all hardware must use a powder coated finish in brilliant white and provide the option to use an Antimicrobial Electrostatic Finish. The finished PRVC Drop-Down system will have various curves and lengths up to 12-feet depending on configuration and supported with machined .25", 2.00 X 4.00" base plates using Hilti toggle/anchors. Each mounting plate will be tig- welded and quality certified prior to delivery. The PRVC Flat - Track system cannot use ceiling supports and needs to be engineered to mount from wall to wall. Each PRVC Flat-Track installation must have custom bends as needed pursuant to each location requirement. The track system must be seamless and manufactured as one solid track to increase overall strength and meet the facilities requirements. The PRVC Flat-Track will include custom PRVC cubicle curtains that works with the PRVC Flat-Track support system. PRVC cubicle curtains must be manufactured as panels that are continuous curtain across the length of the PRVC Flat-Track rail, the cubicle system must use PRVC cubicle curtains and meet all other requirements needed by the facility such as using fabric that meets or exceeds NFPA701 standards. It is recommended and expected that all vendors to attend a site visit to measure specifications prior to providing a quote. Their estimate showing each room installation specifications that includes all custom bends and points of attachment. This will guarantee that the facility can take into consideration any items that will impede the installation. These items could include TV s, head walls, cabinets, sharp boxes, etc. See Reference: FAR 52.237-1 Site Visit (April 1984) Note: The government will not reimburse any cost incurred, in regards, to the site visit. Note: There will be a site visit for all offerors at facility s convenience For Site visit, Please contact Contract Specialist Gregory Bazile,
[email protected] The PRVC Flat-Track system must be mounted halfway between the ceiling and the top of the door jamb/opening into each room. The PRVC Flat-Track System will allow the curtains to stack without interference from patients walking into the room. The PRVC Flat-Track support beam needs to be 1.5-inches high, .25-inches thick having a .25-inch radius on top and bottom of the track and weighs .816 pounds per foot. Vertical ceiling supports are not required for this product for lengths under 12 feet. The curtain support beam deflection for an 8-foot length loaded at the center at 35 pounds is ½ inches without permanent deformation. The curtain support must be attached to the walls at both ends using a .1875-inch-thick by 2-inch-wide by 4-inch-high mounting plate having 4 chamfered 5/16-inch mounting holes. The base plates will be welded to the curtain support bar 360 degrees around with a minimum of .125-inch fillet aluminum weld. All radius bends will be smooth rolled from one continuous piece of 6036 T6 high grade aluminum and inspected for weld fractures and stress prior to finishing. Finishing shall consist of a cleaning process consisting of a degreasing and rinse cycle followed by a hot air drying prior to finishing. The finish shall be powder coated with U.V. resistant TGIC polyester "brilliant white" in color. Finished coat shall be 3 to 5 millimeters thick with a cure temperature of 375 to 400 degrees Fahrenheit. An optional antimicrobial powder coat finish is available. The PRVC Flat-Track support beam is secured to the wall(s) using 4 each ¼-inch Hilti Toggle Bolt's. The bolts shall be brilliant white in color to match the mounting plate. The PRVC Cubicle Curtains need to be an open C-type that uses a swivel with a quick release system for fast install and removal curtain. Cubicle curtains are manufactured flat and typically sized approximately 10% wider than the track length, unless specified otherwise. The curtain height will be determined by the floor-to-ceiling height and curtains should be finished approximately 10-12- inches above finished floor, as suggested by Joint Commission's patient privacy standards. This distance will allow for ease in periodic floor cleaning and prevents mop and/or floor cleaner from coming in direct contact with cubicle curtain, soiling the treatment. The cubicle curtains must use a commercial grade of molded synthetic polymer C-type rings that allow for quick curtain replacement by environmental services and the nursing staff. The PRVC curtains must mount on the .25-inch x 1.50-inch PRVC Flat- Track and must glide effortlessly without binding over the life of the curtain. The C-type rings will be inserted and spaced 6.3-inches apart on a 4.75-inch NFPA approved vinyl breathable mesh fabric that is integrated to ½-inch vertical and horizontal hole size opening mesh (minimum 70 percent open) allowing for fire sprinkler penetration in the unfortunate case of fire. The cubicle curtain will be required to have a minimum 18-inch drop from the ceiling to the top of the curtain. If the distance of the PRVC Systems track is farther than the 18-inch drop, then mesh is not necessary to meet fire code requirements. The bottom hem of the cubicle curtain is double folded and is 2-inches. The side hems are double folded and 1- inch. All hems and seams are sewn with a double needle lock stitch. All vertical seams are surged and sewn with a double needle lock stitch for maximum durability. The cubicle fabric will contain the following characteristics to be approved by the facility: meet NFPA 701 flame spread requirements for vertical flammability (flame spread certification paperwork must be supplied), fabric must have a antimicrobial properties that have been proven to reduce bacteria on soft surfaces, must be evidence based third party tested, produces bacterial reduction within one hour and antimicrobial properties must be intrinsic and irreversibly bound to the polymers of the fabric and are able to withstand a minimum of 200 commercial launderings at a temperature of not more than 160 degrees Fahrenheit (71 degrees Celsius). Delivery Address Delivery and Installation shall be provided no later than 60 days after receipt of order/award of contract. The contractor shall deliver line item(s) 0001 thru 0019 to Oscar G Johnson VA Medical Center 325 East H Street Iron Mountain, MI 49801-4760 Attn. Warehouse Award shall be made to the quoter whose quotation offers the best value to the government, The government will evaluate information based on the following evaluation criteria: Technical Evaluation then Price The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html & http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm The following RFQ provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (Oct 2018) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: Gray Market Prevention Language: (a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Oct 2018) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (May 2019) The following subparagraphs of FAR 52.212-5 are applicable: 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (April 2014). 52.204-7, System for Award Management (Oct. 2018). 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct. 2015). 52.219.14, Limitations on Subcontracting (Jan. 2017). 52.222-19, Child Labor Cooperation with Authorities and Remedies (Jan. 2018). 52.222-26, Equal Opportunity (Sept. 2016). 52.222-35, Equal Opportunity for Veterans (Oct. 2015). 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014). 52.222-50, Combating Trafficking in Persons (Jan 2019). 52.223-9, Estimate of Percentage of recovered Material Content for EPA-Designated Products (May 2008). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011). 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct. 2018). (End of Clauses) 52.203-16, Preventing Personal Conflicts of Interest (Dec. 2011). 52.204-9, Personal Identity Verification of Contractor Personnel (Jan. 2011). 52.204-13, System of Award Management Maintenance (Oct. 2018). 52.204-16, Commercial and Government Entity Code Reporting (July 2016). 52.204-18, Commercial and Government Entity Code Maintenance (July 2016). 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (June 2016). 52.211-6, Brand Name or Equal (August 1999). 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013). 52.237-1, Site Visit (April 1984). 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (April 1984). 852.203-70, Commercial Advertising (May 2018). 852.219.10, VA Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside (July 2016). 852.219-74, Limitations on Subcontracting Monitoring and Compliance (July 2018). 852.232-72, Electronic Submission of Payments Requests (Nov 2018). 852.237-70, Contractor Responsibilities (April 1984). 852.246-71, Rejected Goods (Oct 2018). End of Provisions and Clauses Section This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). All quotations shall be emailed and uploaded to Federal Business Opportunities (www.FBO.gov) Submission shall be received not later than 9:00 pm EST on 02, August 2019. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). E-mailed offers, quotes, or bids will be accepted. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer Parris S. Weidenbach,
[email protected]. Point of Contact Gregory Bazile, (414) 382-5063,
[email protected]