Description
Statement of Work The Contractor shall provide milk and dairy products to meet the highest customer service standards for the industry in support of the Martinsburg, VA Medical Center (VAMC). PROCEDURES FOR PROVIDING SERVICES: Contractor shall provide all necessary labor, material, equipment, supplies and supervision to provide milk and dairy items in accordance with the terms and conditions of this contract. SPECIAL REQUIREMENTS FOR MARTINSBURG, WV (VAMC): NOTE: DELIVERY WILL BE DAILY WITH THE EXCEPTIONS OF (WEDNESDAYS & SUNDAYS) EXCLUDING FEDERAL HOLIDAYS DELIVERIES ACCEPTED BETWEEN THE HOURS OF 5 A.M. AND 11 A.M. DELIVERIES WILL BE MADE TO THE INVENTORY CONTROL UNIT MARTINSBURG, WV, VAMC,BUILDING #510 MAIN KITCHEN(BASEMENT) ALL PRODUCTS MUST BE DATED INDICATING THE SELL BY DATE WITH INFORMATION THAT THE PRODUCT IS GOOD FOR 7 DAYS AFTER PRODUCTION. CLINS 2% MILK SKIM CHOCOLATE LACTATE YOGURT SOUR CREAM COTTAGE CHEESE DELIVERY ORDERS: A.VAMC personnel designated at time of award will place delivery orders. B. VAMC will issue individual delivery orders (purchase orders) for their service. DELIVERY: All items shall be delivered FOB Destination to the Martinsburg, VA Medical Center (VAMC). All items delivered shall be in accordance with the latest Federal Hospital Subsistence Guide. All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act and regulations promulgated there under. All milk and dairy items shall be labeled, packaged in commercially acceptable plastic containers. Production of milk shall not precede delivery by more than twenty-four hours. Production date shall be marked directly on the container. Contractor shall not be required to deliver products on national holidays as listed below and any other day specifically declared by the President of the United States to be a National Holiday: INSPECTION AND ACCEPTANCE: A point of contact from the Martinsburg VAMC will be designated to accept or reject delivery as to quality and condition of milk items. Items rejected all or in part by the VAMC shall be removed from the premises within 48 hours of notification of rejection. Vendor-owned delivery trays, racks, wheeled carts, etc. shall be in clean condition at delivery time; if they are not, vendor personnel will be required to transfer milk products to government owned holding racks. Vendor-owned trays/racks, wheeled carts, etc. utilized in delivery will be held for pick-up by the vendor for reuse. The VAMC reserves the right to perform and inspection of the contractor s facility at any time during the contract period and, if it is found that the contractor is not complying with specifications, deliveries will be rejected and the items covered by this contract will be procured in the open market. Any excess cost occasioned by this action shall be charged against the contractor s account. SANITATION AND WORKMANSHIP: Items shall be prepared, processed and packed under sanitary conditions and in accordance with good commercial practice. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth, or other contamination. CUSTOMER SERVICE POINT OF CONTACT: The Contractor shall provide a designated point of contact and toll free number (if applicable) for resolution of customer service problems to include at a minimum delivery of damaged or incorrect items. Contractor Point of Contact: (Name) (Title) (Telephone Number) (E-mail Address) DELIVERY LOCATION: MARTINSBURG VA MEDICAL CENTER 510 BUTLER AVENUE MARTINSBURG, WEST VIRGINIA 25405 INVOICES: Invoices shall be issued to the VA Financial Service Center and the Chief, Nutrition and Food Service. Invoices shall be identified with proper delivery order number (purchase order number) and shall reflect all deliveries made against the delivery order. End of the month deliveries shall not be billed against the following month delivery order. Invoices shall be submitted weekly and shall include the following per FAR Clause 52.212-4 (g): Contractor s business name and address Contractor s Tax Identification Number (TIN) Invoice date Date(s) of services provided Contract number Total amount billed Purchase order number NOTE: Failure to include the above information may result in delay of payment. Invoices will be returned to the Contractor for completion if there are any omissions.