The Minneapolis VA Medical Center is conducting market research in accordance with FAR 17.207 Exercise of Options for Cart Washer Maintenance Services as described in the Statement of Work below. This is a SOURCES SOUGHT NOTICE only looking for businesses to provide the services listed in the Statement of Work below for market research purposes. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Responses to this notice will be treated only as information for the Government to consider as part of their market research efforts. The information provided will be used by the Government in developing its acquisition strategy regarding possible set aside for Service-Disabled Veteran-Owned, Veteran-Owned, and other socio-economic categories of small business. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this notice and parties responding will not be entitled to payment for direct or indirect costs incurred in responding to this notice. The North American Industry Classification System (NAICS) code for this requirement is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with an SBA Small Business Size Standard of $12.5 Million. If you are a vendor capable of providing the requested information and required services described below with competitive pricing, send your information with a description of proof of capability and answers to all questions to:
[email protected] on or before Monday, October 27, 2025 at 12:00 PM Central Time. Please provide answers as appropriate to the following questions in the table below with your response to this Sources Sought. Failure to respond accurately to the following questions may affect the acquisition strategy. Failure to respond to the questions at all, or not respond to select individual questions, will result in your response being determined as non-responsive. 1. Please provide all socio-economic categories of your firm (e.g., SDVOSB, VOSB, WOSB, Large Business, 8a, etc.) as well as your firm s SAM Unique Entity ID number (replaces DUNS number) and Government Contract POC. 2. State whether the requested services may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.). 3. State if subcontracting is contemplated for this requirement and what percentage of the work will be subcontracted and for what tasks. 4. Provide letter authorizing your company to service Getinge Cart Washer equipment for maintenance and repair services. 5. Provide estimated lead time to deliver a fully functioning solution as described in the Statement of Work below. 6. Complete the ITEM INFORMATION directly below this section for market research pricing for the services described in the Statement of Work. ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 JB $___________ $___________ Cart Washer Maintenance and Service: Getinge 9128 Clean/Disnf,9100 HC Serial USR0747001 Contract Period: Base POP Begin: 12-01-2025 POP End: 11-30-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and Rebuilding of Equipment - Household and Commercial Furnishings and Appliances 0002 1.00 JB $___________ $___________ Cart Wash Maintenance and Service: Getinge 9128 Clean/Disnf,9100 HC Serial USR0651001 Contract Period: Base POP Begin: 12-01-2025 POP End: 11-30-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and Rebuilding of Equipment - Household and Commercial Furnishings and Appliances 0003 1.00 JB $___________ $___________ Cart Wash Maintenance and Service: Getinge 9128 Clean/Disnf,9100 HC Serial USR0651002 Contract Period: Base POP Begin: 12-01-2025 POP End: 11-30-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and Rebuilding of Equipment - Household and Commercial Furnishings and Appliances 0004 1.00 JB $___________ $___________ Cart Wash Maintenance and Service: Getinge WASHER DISINFECTOR 9122EW Serial WAA103355 Contract Period: Base POP Begin: 12-01-2025 POP End: 11-30-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and Rebuilding of Equipment - Household and Commercial Furnishings and Appliances *If applicable, VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses or Service Disabled Veteran Owned Small-Businesses.* *If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.* DISCLAIMER This Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. The deadline for this information is 12:00 PM Central Time on Monday, October 27, 2025. PRELIMINARY STATEMENT OF WORK Minneapolis Veteran Affairs Health Care System Getinge Cart Washer Services Introduction: There are currently four Getinge Cart Washing Units at the Minneapolis Veteran Affairs Health Care System (MVHACS). Two units are located in the SPS Department, one unit in Food/Nutrition, and one unit in Research (Bldg 49). These units are vital for daily operations at the MVAHCS and require periodic service to keep them operational. Objectives: Provide a base plus four option year contract to service Getinge Cart Washers located at the MVAHCS Facility in Minneapolis, Minnesota. Equipment to be serviced: Cart Washer, Model 9100 HC Serial Number#USR0747001 Cart Washer, Model 9100 HC Serial Number#USR0651001 Cart Washer, Model 9100 HC Serial Number#USR0650002 Cart Washer, Model 9122EW Serial Number#WAA103355 Statement of Work: Service equipment according to this Statement of Work. Submit invoices quarterly in arrears throughout the term of the contract. The Vendor shall furnish all labor, material, chemicals and parts as required according to manufacturer s guidelines, to maintain equipment in fully operational condition. The Vendor shall provide all labor for equipment inspection, adjustment, lubrication, installation of replacement parts and testing during scheduled preventive maintenance (PM) inspections. The Vendor shall respond to requests for breakdown repairs within four (4) hours of phone or internet service requests. It shall be the responsibility of the vendor to keep the VA informed of scheduling times for repairs. If any repair cannot be completed within 48 hours of initial diagnosis, the vendor shall gain approval for additional time delays from Facilities Engineering, before the 48 hours has expired. The Vendor shall use testing equipment that is calibrated and adheres to the standards and criteria set forth by the National Institute of Standards and Technology (NIST), as recommended by the ISO-9001 requirements. As proof of current calibration, the Contractor shall provide a Traceable Calibration Certificate to the VAHCS, presented upon initial contract issuance and each time certificates are updated. Each Service Technician must be trained and qualified to repair the equipment they are dispatched to diagnose, repair and/or perform maintenances services upon. In order to provide proof that their qualifications meet industry and manufacturers standards, The Vendor shall provide a certificate of training for each Technician that may be dispatched to the VAHCS. All parts replaced must be OEM parts or equivalent. A service report shall be supplied to the Chief of the SPS Department, and to the maintenance department of the VAHCS Engineering Department, each time replacement parts are issued and/or service is performed. A scheduled timeline of preventive service and/or supplies being delivered is required at the start of each contract year. Working hours: Anticipated hours of work will be Monday through Friday from 8:00 am 5:00 pm. Additional hours must be coordinated through the COR. Work will not be performed on weekends or federal holidays. Observed Federal Holidays: New Year s Day Martin Luther King Birthday Washington s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day Safety: Contractor is responsible for maintaining a safe working environment for their employees as well as the MVAHACS Staff. Work areas will be kept cleaned throughout the day and all trash and demolished materials properly disposed of daily. Appropriate Personnel Protective Equipment will be worn while performing work on the VA Campus. Security: Contract personnel need to obtain a vendor s badge form VA Security located at the outpatient entrance security desk. A valid government issued form of identification will be required to receive a badge. A charge of $25 will be assessed for any badges that are not returned at the completion of the project. Contractor s Technicians are required to check in with the COR upon arrival at facility to obtain access and any additional instructions, task explanations and project location information. Daily performance log sheets are required to be submitted to the CO and COR daily.