Description
This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of your company s offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Source Sought Notice. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. The Veterans Health Administration (VHA) is seeking to obtain a qualified vendor to provide Hot Water and Distributed Systems & Boiler Program Development at Manchester VAMC per the general requirements below. The standard shall be of quality; meeting or exceeding those outlined in the GENERAL SCOPE as described below. Refer to the GENERAL SCOPE section below for the requested requirement description. This Sources Sought is to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Please provide at minimum: QUALIFICATION INFORMATION: Company / Institute Name: Point of Contact: Address: Phone Number: E-mail Address: Unique Entity Identifier (UEI) #: CAGE Code: A statement as to whether your company is large or small business under the applicable NAICS code according to the appropriate size standard. Also indicate if you are: a non-profit entity, small, disadvantaged business, Section 8(a) small business, woman-owned small business, service-disabled veteran-owned small business, or a HUBZone small business. GENERAL SCOPE Hot Water and Distributed Systems & Boiler Program Development Site Specific Procedure Development and Boiler Personnel Training. The contractor will provide services to facilitate compliance for Hot water and Distributed Systems and the High Pressure Boiler Plant Program. The following sections will describe the proposed services to be provided. Hot Water and Distributed Systems The Contract must provide services to the Manchester NH VA Medical Center, in effort to bring the operation of all Distributed (Not located in the Boiler Plant) fired heating systems into compliance, to the degree attainable, with the VHA Directive 1810(1), VHA Engineering Standard ES-2018-001, the VHA Boiler and Associated Plant Safety Device Testing Manual (Current Edition) and appropriate VA Master Specification Sections (235225, 235228, and others as appropriate.) Phase 1 (Site Visit to Develop Inventory of Affected Equipment) One engineer will travel to the Manchester facility, and working in conjunction with the Boiler Plant Supervisor and other appropriate personnel, will visit each Building or Mechanical Room housing any of the affected systems (Distributed Hot Water or Low Pressure Steam fired generating units.) Each system cataloged will be visually assessed to determine overall condition, and evaluated to determine what (if any) VA-relevant Safety Devices are installed on each system. This inventory list will be of sufficient detail to support the activities in Phase 2. Phase 2 The contractor will develop a Master Plan outlining the discrepancies between the Existing Safety Devices List, and the Required Safety Devices List. Devices which are physically present but are not Testable per VHA approved procedures will have the necessary modifications noted. Devices which are Required but are not present (or where the installed device is Not VHA Compliant) will be noted as being required to be installed. Devices which would be required, but cannot be installed due to equipment limitations will be noted as requiring the creation of an Interim Safety Measure, along with (potentially) a request for a Waiver from the Office of Healthcare Engineering (OHE). The completed document from Phase 2 can then be used for work-flow planning for the project(s) required to bring the affected systems to Compliance, to the degree possible. Phase 3 The Contractor will provide Telephone/Email support to the Manchester VAMC (or to their selected Contractor) to ensure continued progress toward completion of the steps outlined in Phase 2. Phase 4 (Site Visit to Review Completed Repairs) One Engineer will travel to the Manchester facility, and working in conjunction with the Boiler Plant Supervisor and other appropriate personnel, will visit each Building or Mechanical Room housing any of the affected systems to review the repairs that have been completed, to verify that the installed devices are correct and testable as installed. A Written Report will be generated, noting the status of each system in terms of compliance with the generated list of required modifications. Boiler Program Development Site Specific Procedure Development and Boiler Personnel Training The Contract must provide the following services for high pressure boiler program development: Develop site specific Master High Pressure Boiler Plant SOP and associated documentation templates and forms The Contractor will write a VHA compliant Boiler Plant Engineering SOP and accompanying attachments to address all Directive 1810 required procedures and documentation forms to include new hire and ongoing training programs. SOP can include hot water and distributed systems if desired. Develop written site specific normal and emergency operations procedures for high pressure boiler plant and associated plant devices. Develop site specific safety device testing procedures for all safety devices on high pressure boilers and associated plant devices. Procedures will be site specific and in accordance with VHA Safety Device Testing Manual (Current Edition). Procedures will provide step by step guidance with photos of local equipment to facilitate a compliant safety device testing program. Custom documentation sheets will also be developed for each test. The Contractor will create procedures onsite and will fully vet each procedure for completeness, accuracy, and performability along side in house personnel. The Contractor will provide hands on training to any available boiler plant personnel in attendance on boiler safety device testing using the newly developed site specific safety device testing procedures. This activity also serves to vet procedures for useability and accuracy. The contractor will package all procedures and documentation forms into useable printable packaged booklets in PDF form. The Contractor will provide all electronic files created over to the VA upon completion of services. VA will have full authority and freedom to edit/update files as desired.