This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The Department of Veterans Affairs Central Texas Veterans Health Care System/Olin E. Teague VA Medical Center Engineering Service in Temple, Texas intends to award contract for Fume Hood Services Base Plus 4 Option Years. The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 541380 with a size standard of $19 Million. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. STATEMENT OF WORK SCOPE The services to be provided by the Contractor under this agreement shall consist of furnishing all supplies, tools, labor, and travel in order to provide adjustments and certifications on all the hoods listed below. These devices are within the Central Texas Veterans Health Care System (CTVHCS). The devices covered under this agreement are in Temple, Waco, and Austin, Texas. Facility Address POC Temple Central Texas Veterans Health Care System 1901 South 1st Street, Temple, TX. 76504 Jose Colon Biomedical Equipment Support Specialist (BESS) Email:
[email protected] Desk: (254) 742-4779 Waco Doris Miller Department of Veterans Affairs Medical Center 4800 Memorial Drive Waco, TX 76711 Raymond Adams Biomedical Equipment Support Specialist Email:
[email protected] Cell: 254.640.5628 | Desk: 254.297.5197 x55197 Austin Austin Outpatient Clinic 7901 Metropolis Drive Austin, TX 78744 Robert Shields Biomedical Equipment Support Specialist Email:
[email protected] Cell: 254. 654.8019 | Desk: 512.823.4522 SERVICES TO BE PROVIDED The contractor must provide NSF and CETA National Board of Testing (CNBT) accredited technicians. Certification The contractor shall verify that all the hoods tested meet CAP, CNBT and NSF/ANSI 49 standards as they apply individually to each device to be certified. The contractor must be able to provide on the spot corrections, small repairs, and/or adjustments on devices to pass certification. Small corrections do not include filter exchanges, and major repairs that require ordering parts. The contractor must be able to provide quotes on major repairs. The vendor shall provide certification reports to the BIOMED representative once services are completed or email reports to the contacts listed above as applicable to each CTVHCS site. Certification reports shall include but are not limited to the following information: Date of service. Equipment information (description, equipment ID, serial number, etc.). Inflow, downflow, leak test, airflow, and filter check as applicable to the different types of units included in the contract. Summary of actions taken. Certifier s name and contact information. Labor hours (if applicable). Schedule - Units are certified annually or semi-annually. The VA will not assume the responsibility of reminding the Contractor that a certification/inspection is due to be performed. ID BADGES/PARKING/SMOKING POLICY BADGES: All Contractor personnel are required to wear identification (ID) badges during the entire time they are on the VA grounds. Contractor ID badges must have an identification picture, name of the individual and the represented company depicted on it. VA badges will also need to be worn while on VA grounds and should be obtained through the BIOMED Shop. PARKING: It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police Service. The VA will not invalidate or make reimbursement for parking violations of the Contractor s personnel under any circumstances. SMOKING: VA Healthcare System is a smoke free facility. SERVICE SCHEDULE All services will be performed during normal working hours of coverage unless authorized by the BIOMED Representative (i.e., emergency service calls). Normal hours of coverage are Monday through Friday, 7:30 a.m. to 4:00 p.m., excluding federal holidays and any other day specifically declared by the President of the United States to be a National Holiday. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. National holidays observed by the Federal Government are as follows: New Year s Day January 1 Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 16 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 Contractor personnel will report to the Biomed POC prior to performing services. Contractor must perform service based on the VA Preventative Maintenance schedule established for Fume Hoods. Notes The C&A requirements do not apply, and a Security Accreditation Package is not required. The contractor will always be escorted as a mechanism to ensure the VA sensitive information is protected. ITEMS NEEDED EE # Description SN Annual or Semi-Annual 1. 14798 Mfg. HAMILTON IND; Model: 54L179; SN: N/A; Local Identifier: 020766; Location: 2C103A-163-Temple N/A Annual 2. 40708 Mfg. KEWAUNEE SCIENTIFIC EQUIP; Model: CF5; Location: 1A157M-4-Waco R109360 Annual 3. 41342 Mfg. HAMILTON IND; Model: 54L179; Location: 1D104A-163-Temple 19903 Annual 4. 41400 Mfg. HAMILTON IND; Model:54L179; Room: BA121H-163-Temple 990201 Annual 5. 41401 Mfg. HAMILTON IND; Model: 54L179; Room: BA119-163-Temple 990202 Annual 6. 41722 Mfg. HAMILTON IND; Model: 54L179; Room: 1D102-163-Temple 990526 Annual 7. 54376 Mfg. Labconco; Model: 48822; Room 3R32-205-Temple 020853542G Annual 8. 54377 Mfg. LABCONCO; Model: 48822; Room: 3R32-205-Temple 020853568G Annual 9. 54394 Mfg. LABCONCO; Model: 72804; Room 3R18-205-Temple 020953722G Annual 10. 54395 Mfg. LABCONCO; Model: 72804; Room: 3R11-205-Temple 020853310G Annual 11. 54396 Mfg. LABCONCO; Model: 72804; Room: 3R05-205-Temple 020953724G Annual 12. 54397 Mfg. LABCONCO; Model: 72804; Room: 3R08-205-Temple 020953726G Annual 13. 54398 Mfg. LABCONCO; Model: 72804; Room: 3R21-205-Temple 020953723G Annual 14. 54399 Mfg. LABCONCO; Model: 72804; Room: 3R03-205-Temple 020953728G Annual 15. 54400 Mfg. LABCONCO; Model: 72804; Room: 3R29-205-Temple 020953730G Annual 16. 54401 Mfg. LABCONCO; Model: 72804; Room: 3R15-205-Temple 020953725G Annual 17. 54402 Mfg. LABCONCO; Model: 72804; Room: 3R34-205-Temple 020953716G Annual 18. 54403 Mfg. LABCONCO; Model: 3620804; Room: 3R25-205-Temple 020953715G Annual 19. 54460 Mfg. NUAIRE; Model: NU201630; Room: 3R24-205-Temple 80206101002 Semi-Annual 20. 54462 Mfg. NUAIRE; Model: NU201630; Room: 3R09-205-Temple 80208101002 Semi-Annual 21. 60319 Mfg. LABCONCO; Model: 72804; Room: 2R15-205-Temple 040419620 Annual 22. 60320 Mfg. LABCONCO; Model: 72804; Room: 2R05-205-Temple 040419624 Annual 23. 60321 Mfg. LABCONCO; Model: 72804; Room: 2R21-205-Temple 040520348 Annual 24. 60322 Mfg. LABCONCO; Model: 72804; Room: 2R14-205-Temple 040520480 Annual 25. 65003 Mfg. LABCONCO; Model: 7280400; Room: 2R26-205-Temple 060961239 Annual 26. 65004 Mfg. LABCONCO; Model: 7280400; Room: 2R18-205-Temple 060961248 Annual 27. 65005 Mfg. LABCONCO; Model: 7280400; Room: 2R03-205-Temple 060961259 Annual 28. 65006 Mfg. LABCONCO; Model: 7280400; Room: 2R08-205-Temple 060961261 Annual 29. 87839 Mfg. LABCONCO; Model: 7280400 Room: 2R34-205-Temple 100221195 Annual 30. 87840 Mfg. LABCONCO; Model: 7280400; Room: 2R29-205-Temple 100221196 Annual 31. 88050 Mfg. LABCONCO; Model: 3460001; Room: 2R29-205-Temple 100322544 Semi-Annual 32. 88051 Mfg. LABCONCO; Model: 3460001; Room: 2R37-205-Temple 100322541 Semi-Annual 33. 88053 Mfg. LABCONCO; Model 3460001; Room 2R18-205-T 100322538 Semi-Annual 34. 88054 Mfg. LABCONCO; Model: 3460001; Room: 2R05-205-T 100322545 Semi-Annual 35. 104734 Mfg. BAKER CO; Model: SG403A-HE; Room: 1B206-7901-Austin 108536 Semi-Annual 36. 110230 Mfg. NUAIRE Inc.; Model: A2; Room: 3R30-205-Temple 160830122613 Semi-Annual 37. 111463 Mfg. NUAIRE; Model: NU425; Room: 1D105-163-Temple 160404112513 Semi-Annual 38. 111464 Mfg. NUAIRE; Model: NU425; Room: 1D101A-163-Temple 160444112613 Semi-Annual 39. 111465 Mfg. NUAIRE; Model: NU425; Room: 1D101B-163-Temple 160405112513 Semi-Annual 40. 113465 Mfg. LABCONCO; Model: PurfierlogicT; Room: 3R20- 205-Temple 140592824 Semi-Annual 41. 115783 Mfg. LABCONCO; Model: NU425-400 Room: 3R23-205-Temple 163886061814 Semi-Annual 42. 129129 Mfg. LABCONCO; Model: A2; Room: 1A157I-4-Waco 160323302 Semi-Annual 43. 129130 Mfg. LABCONCO; Model: B2; Room: 1A157J3-4-Waco 160322797 Semi-Annual 44. 129131 Mfg. LABCONCO; Model: B2; Room: 1A157J2-4-Waco 160322803 Semi-Annual 45. 129132 Mfg. LABCONCO; Model: B2; Room: 1A157J2-4-Waco 160322763 Semi-Annual 46. 138428 Mfg. Mortech Industries; Model: GL10572; Room 1D108-163-Temple 08492 Semi-Annual 47. 154191 Mfg. LABCONCO; Model: FRP Hood; Room: 1D102-163-Temple 190474045 Annual 48. 178868 Mfg. Pinestar Technology Model: LL312; Room: 1A158-163-Temple 200900644A Semi-Annual 49. 187594 Mfg. Thermo Fisher Scientific; Model:1337; Room: 2R36- 205-Temple 300473127 Semi-Annual 50. 187595 Mfg. Thermo Fisher Scientific; Model:1337; Room: 2R39- 205-Temple 300473581 Semi-Annual 51. 187596 Mfg. Thermo Fisher Scientific; Model:1337; Room: 2R18- 205-Temple 300473319 Semi-Annual 52. 187597 Mfg. Thermo Fisher Scientific; Model:1353; Room: 3R20- 205-Temple 300477635 Semi-Annual 53. 217105 Anaerobe system; Model: AS-500; Location: 3R27-205-Temple 500-03-1223- 037 Semi-Annual 54. 191053 MANUFACTURER: NUAIRE MODEL: NU-560401 LOCATION: 1D108C-163-T 210542010322 Semi-Annual 55. N/A Backflow vent in room 1D108-163-Temple N/A Semi-Annual 56. N/A Backflow vent in room 1D108 (1) -163-Temple N/A Semi-Annual 57. N/A Backflow vent in room 1D108A (2) -163-Temple N/A Semi-Annual 58. N/A Backflow vent in room 1D108C-163-Temple N/A Semi-Annual