THIS IS A REQUEST FOR INFORMATION ONLY. PLEASE DO NOT RESPOND WITH A PROPOSAL / QUOTE / OFFER. This sources sought is issued solely for informational, planning purposes and market research in accordance with FAR Part 10. This sources sought is seeking interest from all socio-economic categories with the capability and interest in meeting the following requirements. The Department of Veterans Affairs, Veterans Benefits Administration (VBA), Pacific District Contracting Team, is conducting market research to determine the existence of contractor's that can perform in accordance with the below DRAFT Performance Work Statement. The Contractor shall furnish all labor, materials, equipment, tools, transportation and supplies, and perform all work required according to the specifications of the contract. The Contractor shall assume all risk, loss, damage, or expense arising out of prosecution of the work, except as otherwise provided in the contract. The Government's estimated construction time for the project is 16 days. This is based on the most current information available to date. Updated information will be posted electronically on Federal Business Opportunities as it becomes available. Place of Performance: Waipahu, Hawaii 96797 In accordance with VAAR 836.204 Disclosure of the magnitude of construction projects, the estimated cost of construction for this project is less than $25,000 The North American Industry Classification System (NAICS) Code is 236118, and the small business size standard is $36.5M. The government anticipates award of a firm fixed price construction contract. Should adequate sources respond, the order of precedence for a resultant procurement will be SDVOSB, VOSB, Small Business, Full and Open. The decision to set aside a solicitation will solely be based on the results of this notice and extensive market research. In order to qualify as an SDVOSB or VOSB, your company must be a verified and a registered SDVOSB or VOSB concern in the VA Center for Verification and Evaluation (CVE) Vendor Information Pages (VIP) located at http://www.VetBiz.gov. Federal Acquisition Regulations require that contractors are registered in the System for Award Management (SAM) database at http://www.sam.gov and entered all mandatory information into the system to include the completion of Online Representation and Certification Application (ORCA). Any interested and qualified sources are requested to submit their companies' capability statement (5 page count limit), to include a letter of interest to Kevin Searles, Contracting Officer via email to
[email protected]. As part of your capability statement please include your company DUNS and socio-economic status. Also, please include any current or past residential construction contracts you have been awarded or other information demonstrating proof of capabilities. Any information provided is strictly voluntary. The Government will not pay for information submitted in response to this Sources Sought Notice. To be considered in this research, please provide the information above not later than 12:00pm CST on September 15, 2017. DRAFT PERFORMANCE WORK STATEMENT Home Modifications Immersive Hydrotherapy Treatment Interventions Waipahu, Hawaii September 1, 2017 1.0 SPECIFIC REQUIREMENTS 1.1 Location of Work: The work will be performed in Waipahu, Hawaii. 1.2 Period of Performance: The period of performance is 16 calendar days from receipt of Notice to Proceed (NTP). This includes the submittal review process, ordering and receiving materials, working time, and project closeout. 1.3 Work Hours: Work is to be performed from 8:00 am to 5:00 pm, Monday through Friday excluding Federal Holidays. Exceptions must be requested in writing and may only be approved by the Contracting Officer. 2.0 SCOPE OF WORK The Contractor shall provide all labor, tools, equipment, materials and supervision to perform the work indicated in this Performance Work Statement (PWS). The tasks provided under this contract consist of, but are not limited to the tasks listed. The Contractor shall provide all ancillary tasks and materials necessary to provide a complete, useable space. 2.1 Background: Title 38 of the United States Code, (U.S.C.), Section 3120, is the statutory authority for the Secretary of Veterans Affairs to provide programs of independent living services and assistance in various geographic regions of the United States. Under this authority, the Veterans Benefit Administration may enter into contracts to provide services, to include construction, to primary residences when deemed medically necessary to maximize independence in daily living. The intent of this construction project is to allow the Veteran the ability to utilize immersive hydrotherapy treatment interventions on a personal as-needed home-based basis, which is viewed as most therapeutic to his needs. This project involves the removal and replacement of an existing typical bathtub in the Veteran s home with an immersive hydrotherapy tub. This main bathroom is on the second story of the home. 2.2 General Construction Activities: Please see the attached construction drawings for a complete description of the work to be performed. 2.3 Specific Construction Activities: TBD 2.4 Concept Sketches: Sketches will be included in solicitation. 2.5 Contract items include the following services. 3.0 SUBMITTALS The contractor shall provide all submittals directly to the Contracting Officer. All submittals shall be electronic. Product submittals shall be sent to the Contracting Officer at
[email protected]. No work shall begin onsite until all submittals are received and approved by the VA. 3.1 Project Management Plan (PMP): The Contractor shall submit one electronic copy of the PMP in PDF format to the Contracting Officer for review and approval within ten calendar days after receipt of award. The Government will approve or provide comments why the PMP was not approved within five business days after receiving the PMP. If required, the Contractor shall submit the revised PMP within two business days of receiving the PMP comments. The Contractor shall submit updates to the PMP within three business days of any changes. Maintain copies of all PMP documents at the project site throughout the project. Components included in the PMP are: 3.1.1 Contractor Approach: Contractor shall provide a narrative description of the contractor s plan for accomplishing the project. Narrative shall describe the contractor s plan for the project including methodologies and material descriptions for major elements of the work (framing, roofing, flooring, HVAC, electrical, plumbing, etc.). The approach should reflect sufficient detail to demonstrate the contractor s understanding of the project and their evaluation and mitigation of any potential risk areas. Contractor shall also provide sketches and/or shop drawings as necessary to communicate the contractor s planned approach. 3.1.2 Project Schedule: Submit proposed Project Schedule showing all project milestones and dates for Government reviews and inspections. 3.1.3 Project directory: Submit a list identifying key participants including the Contractor s Project Manager, Superintendent, and primary subcontractors. Directory shall include personnel title, address, telephone number, cell phone number, and email address. 3.1.4 Quality Control Plan: Submit a viable, documented plan for self-monitoring of the project process quality. VA will perform random Quality Assurance inspections throughout the duration of the project to assure quality throughout all aspects of construction. 3.1.5 Site Specific Safety Plan: Submit safety plan relevant to the project particularly with regards to keeping the occupants of the house safe. 3.1.6 Waste Management Plan (WMP): Submit a plan for disposal or recycling of demolition materials. Recycle and/or salvage at least 50% of construction and demolition materials. Calculations can be done by weight or volume, but must be consistent throughout the project. NOTE: Contractor shall not use the Veteran s building waste removal system for any debris associated with the project. 3.2 Product Submittals: The Contractor shall submit for VA approval all product submittals prior to use of any materials on the jobsite. Submit two (2) copies of all product materials. Submittals must be accompanied by a letter of transmittal from the Contractor to the Government. One set of approved submittals shall be retained at the job site until the project is complete. 3.3 Project Close Out Submittals: Final payment will not be made until all close out submittals are complete. 3.3.1 A Release of Claims (ROC) must be completed by the prime contractor and all first tier subcontractors. Submit one electronic copy of each release to the Contracting Officer. The Government will withhold a minimum of 10% of the contract amount until all releases are completed. The prime contractor may list the outstanding contract balance on the release. Subcontractors may have no claims listed. 3.3.2 Submit a one year warranty letter covering Contractor s materials and workmanship for the entire project. The Contractor shall provide VA with all manufacturer or labor warranties that cover periods exceeding the 1-year warranty period, one (1) electronic and one (1) paper copy of each warranty. 3.3.3 Operation and Maintenance (O&M) Manuals. The Contractor shall provide one electronic and one paper copy of O&M manuals within five days of project completion. 3.3.4 Copy of all permits/permissions obtained for the work as mandated by local/state agencies. The Contractor shall provide one electronic and one paper copy of all permits/permissions. 3.3.5 Waste Management Report. The Contractor shall provide a report detailing the amount and types of materials recycled during the project. The report should detail actual activities against planned activities in the Waste Management Plan. 4.0 GENERAL REQUIREMENTS. 4.1 Security The Contractor shall ensure that all personnel (including subcontractors) assigned to perform work associated with the tasks described in this document have been screened through standard employment background checks. The Contractor shall provide proof of these screenings upon request by the Contracting Officer. All Contractor personnel must be identified with a picture ID provided by the employer and must prominently display said ID at all times while on-site. Contractor provided ID shall include, at a minimum, the employer name, employee name, and employee picture. 4.2 Photography: Any photos taken by the Contractor of the Veteran s home shall not include the Veteran or any occupants of the home. Photographs shall not include any information that could be considered Personally Identifiable Information (PII) including license plates, addresses, names, telephone numbers or other information that might identify the Veteran or any occupants of the home. The Contractor shall treat photographs related to this project as sensitive information. All photos shall be destroyed at the end of the project and a memo confirming this shall be required prior to final payment. If the security photos are compromised in any way the Contractor is required to notify the VA immediately. 4.3 Building Access: The Contractor shall contain activities to affected spaces within the house. Contractor personnel shall not access portions of the Veteran s home not directly involved or necessary to the work at hand. 4.4 Disruptions. The Contractor shall minimize disruptions to home occupants to the maximum extent practicable. This includes no loud radios playing, courteous language and professional demeanor, and appropriately ventilating space for noxious odors. 4.5 Daily Cleanup. Contractor personnel shall clean the area and remove dirt and debris from worksite, at a minimum, at the end of each work period. The Contractor shall provide waste removal for all construction debris. 4.6 Parking: Contractor will coordinate parking with the homeowner for on-site parking. Street parking may be utilized, however, street traffic and neighborhood flow shall not be disrupted. Contractor shall carpool to ensure minimum disruption to neighborhood. 4.7 Deliveries: Deliveries made to the work site must be received by contractor personnel. 4.8 Storage and Staging of Materials: The Contractor will be responsible for storing all materials from the weather. The Contractor shall coordinate all storage and staging of materials with the Contracting Officer and homeowner. 4.9 Paint: The Contractor shall ensure any and all paint repairs shall match existing wall finishes in color, sheen and texture. There shall be no sags, orange peels, or blemishes on repaired or new painted surfaces. There shall be suitable break lines in keeping with a professional application. The Contractor shall provide proper protection of adjacent materials to prevent unwanted paint on non-painted items. The Contractor shall be responsible to remove paint spatters on non-painted items. 4.10 Low Pollutant Emitting Materials: The Contractor shall utilize the following low-emitting materials for this project: adhesives, sealants, cleaners, paints, stains, coatings, composite wood products, and furnishings. 4.11 Energy Efficient Products and Equipment: The Contractor shall ensure all materials, products, and equipment being installed which fall into a category covered by the ENERGY STAR® program must be ENERGY STAR® labeled. All materials, products, and equipment being installed which fall into a category covered by the Federal Energy Management Program (FEMP) designated energy efficient products program must be FEMP designated. All electronic products and equipment being installed which fall into a category covered by the EPEAT® program must be EPEAT® registered. 4.12 Water Efficient Products and Equipment Requirements: The Contractor shall ensure all products and equipment being installed must be water-efficient, when available. All materials, products, and equipment being installed which fall into a category covered by the U.S. Environmental Protection Agency s (EPA) WasterSense® program must be WaterSense® labeled or meet or exceed WaterSense® program performance requirements. 4.13 Minimize Toxic and Hazardous Materials: Minimize use and release of toxic and hazardous chemicals and materials, including toxic chemicals, hazardous substances, ozone-depleting substances, and other pollutants that my results in significant harm to human health or the environment. 4.14 Recycled Content: Any products being installed or used that are listed on EPA s designated list must meet or exceed EPA s recycled content recommendations when the products meet VA s performance requirements are available at a reasonable cost. 4.15 Utilities. Usual water and electric service will be provided to the Contractor at no cost. The Contractor shall take all necessary steps to ensure that energy and water conservation policies and practices are in use. The Contractor shall be responsible for excessive use of utilities and shall reimburse the Veteran for any excessive use e.g. water left on, broken pipes, etc. 4.16 Protection of Existing: The Contractor shall provide all engineering controls to protect all areas being worked on from migration of dirt, dust, over spray and over brushing, and shall return all areas (including existing HVAC ductwork) to the original condition. The Contractor shall provide all labor, material, and equipment necessary for the protection of personnel, furnishings, equipment, or building structure from damage. The Contractor shall replace or repair to the original condition any items damaged due to work performed under this contract, at no additional cost to the Government. 4.17 Demolition Salvage. 4.17.1 Removed items not indicated to be reused or retained by the Government become the property of the Contractor and shall be removed from the site by the Contractor. 4.17.2 Salvage value, if any, of removed items shall be reflected in the bid. 4.17.3 The Government is not responsible for any loss or damage to materials, supplies, tools, or equipment on the site, including materials in which salvage value may have been reflected in bid. 4.17.4 Storage or sale of excess salvable material on the site is prohibited. 4.18 Meetings: 4.18.1 Pre-Construction Meeting: VA will host a meeting to review contractual, technical issues, objectives of the project, and communication protocols. This meeting will include discussions of schedules, submittal dates, and establish all further points of contact prior to commencement of work. This meeting will be scheduled within ten working days from the award date of the contract. 4.18.2 Progress Meetings: The Contractor shall be available to meet with the Contracting Officer, Contracting Officer s Representative (COR) and/or Construction Manager (CM) upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. The Contractor shall keep VA informed, through regular meetings or reports, onsite discussions and/or emails of progress and potential problems concerning the project. The Contractor is required to keep an open dialog with the CM, particularly in areas relating to schedule slippage or any potential conflicts regarding project standards. The Contractor is required to bring such matters to the attention of the CM as soon as he/she is aware of the issues. 4.19 Close Out Requirements: All items under this paragraph shall be completed by the Contractor or their agent prior the Contractor submitting their final invoice for payment to the government: 4.19.1 Final Cleaning: Clean each surface or unit to the condition expected in a normal, commercial cleaning and maintenance program. Comply with manufacturer s instructions. 4.19.2 Construction Debris, Contractor Tools, Equipment, and Materials: All debris, tools, equipment, and materials shall be removed from the jobsite. 4.19.3 Punch list: Contractor shall submit punch list to CM at least five business days prior to scheduled completion of project. Upon receipt of the punch list, VA will inspect the jobsite. Based on the Contractor s punch list and VA s inspection, VA will provide the Contractor with any additions or comments within two business days. 4.19.4 100% Completion of all punch list items. 4.19.5 Submission of all required close-out submittals as referenced in Section 3.3 of this Statement of Work. 5.0 APPLICABLE REGULATIONS, CODES, MANUALS, ETC. The Contractor must comply with local and state licensing requirements for residential construction contractors. The Contractor shall produce evidence of appropriate license at the request of the Contracting Officer. The Contractor is solely responsible for obtaining all required permits and permissions from the local and/or state agencies as required by local codes/regulations. Any required drawings, plans, specifications, or paperwork required by the local codes/regulations shall be the responsibility of the Contractor. The Contractor shall perform the work in accordance with the following: 5.1 International Building Code, Current Version. 5.2 Uniform Mechanical Code, Current Version. 5.3 National Electrical Code, NFPA 70, Current Versions. 5.4 National Fire Protection Association 101 (NFPA) Life Safety Code, 1991, Current Version. 5.5 Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines, Current Versions. 5.6 Occupational Health and Safety Administration (OSHA) Part 1926 5.7 All applicable state/local codes and regulations. 6.0 TENTATIVE INSPECTION AND PAYMENT SCHEDULE (SUBJECT TO CHANGE AT PRELIMINARY CONSTRUCTION MEETING). 6.1 Payment Disbursement Schedule: 100% - Final inspection will take place when all work is completed, functional and accepted by the Government and the following is received: (a) A signed release of lien, signed by each subcontractor. (b) A Final Waiver of Lien from the General Contractor stating: The General Contractor has paid or will pay for all materials, all specialty contractors, and all sub-contractors. (c) No enforceable mechanic liens can or will be placed on the subject property. (d) Contractor to agree to inspection schedule and shall coordinate all inspections with the Contracting Officer and VA Compliance Inspector. 7.0 SPECIALLY ADAPTED HOUSING (SAH) MINIMUM PROPERTY REQUIREMENTS (MPRS) CERTIFICATIONS REQUIRED FROM CONTRACTOR 7.1 The Contractor shall certify that all construction completed under this contract meets all local code requirements. 7.2 The Contractor shall certify that all construction completed under this contract conforms to VA Minimum Property requirements including all building standards as set forth by the International Code Council (ICC) and the Federal Safe Drinking Water Plumbing Standard (if applicable). 8.0 CHANGES TO STATEMENT OF WORK (SOW) 8.1 Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer in advance of the Contractor starting work. 8.2 Costs incurred by the Contractor through the actions of parties other than the Contracting Officer shall be borne by the Contractor. 9.0 REPORTING REQUIREMENTS 9.1 The Contractor shall provide to the Contracting Officer, weekly payroll reports in accordance with the requirements of the Davis-Bacon Act. 9.2 The Contractor shall provide to the Project Manager and/or Contracting Officer, periodic updates (but no less frequently than bi-weekly) as to progress toward completion of the construction project, any problems encountered, etc. 9.3 The Contractor shall notify the VA Fee Inspector (if used) at least three business days prior to a scheduled inspection. 10.0 CONFIDENTIALITY AND NONDISCLOSURE 10.1 The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by VA which has been generated by the Contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the Contracting Officer at the conclusion of the task order. 10.2 The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the Contractor. Any request for information relating to this task order presented to the Contractor shall be submitted to the Contracting Officer for response. 10.3 Press releases, marketing material or any other printed or electronic documentation related to this construction project shall not be publicized without the prior written approval of the Contracting Officer. 11.0 INVOICES 11.1 Invoices will be reviewed by the Contract Officer (CO) and shall include all documentation/requirements contained in Section 6.0 of this document. Each Phase and final invoice shall be submitted to the CO within 15 calendar days after the completion of the IL Construction project and shall contain: The Regional Contracting Office address listed on the award Contract Number Obligation Number Project name and address Itemized services and supplies provided to the veteran Date the invoice was prepared Contractor s Federal Tax ID Number Contractor s DUNS 12.0 INSURANCE 12.1 Required Insurance: The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance listed herein as well as customarily required in the performance of the work required by the SOW. 12.1.1 Workers compensation and employer s liability. Contractors are required to comply with applicable Federal and State workers compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer s liability section of the insurance policy, except when contract operations are so commingled with a Contractor s commercial operations that it would not be practical to require this coverage. Employer s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.) 12.1.2 General liability. 12.1.2.1 The Contractor shall obtain bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. 12.1.2.2 Property damage liability insurance shall be required only in special circumstances as determined by the agency.