Description
1. BASIC FUNCTION OF THE POSITION: USAID/Nepal's Supervisory Executive Officer (S/EXO) oversees the key management structures and administrative processes that are necessary to achieve the Mission's objectives. The S/EXO manages the largest support office in the Mission, with a staff of 2 Americans and 13 FSNs, and a $8.7 million annual operational expense (OE) budget. The S/EXO is responsible for overseeing the provision of human resource, information technology, simplified procurement, travel, and logistics support to USAID/Nepal Mission staff. The S/EXO develops internal management systems and implementation procedures; interprets USAID management regulations and directs their application; plans and directs the continuous evaluation of the Mission's organization, staffing, and services; collaborates on the proper placement of personnel; counsels employees on a wide range of subjects; and plans and conducts orientation for new USAID staff. S/he serves as the Mission's Unit Security Officer and Information System Security Officer and plays a key role in the International Cooperative Administrative Support Service (ICASS) model, working closely with all service providers in the U.S. Embassy in Kathmandu to ensure high-quality service delivery for USAID customers. The S/EXO is a member of the Mission's senior management team and reports directly to the Deputy Mission Director. 2. MAJOR DUTIES AND RESPONSIBILITIES: Under the direct supervision of the Deputy Mission Director or his/her designee, the Supervisory Executive Officer will perform the following duties: • Advising the Mission Director and Mission Senior Management on internal Mission administrative matters requiring his/her action or attention; and interacting with senior Mission and Post management personnel to implement policies and procedures governing Mission operations. • Developing internal management systems and implementing procedures, including the establishment and maintenance of a Mission directives system to supplement ADS policies and procedures to address unique post-specific requirements. • Evaluating the Mission’s organization, staffing, and services to ensure the efficient use of material and human resources, and developing appropriate organizational structures and staffing strategies necessary to meet the program and operational requirements of the Mission. • Managing the Mission’s workforce and Human Capital Management requirements including workforce planning and the National Security Decision Directives-38 3 (NSDD-38) process, recruitment, performance management, the foreign service assignment process, position classification, training, policy interpretation related to human capital management, as well overseas benefits and allowances, and providing advice to Mission senior managers on staffing and workforce issues, recommending actions and strategies to ensure maximum effective use of personnel. • Counseling employees and their families on a wide range of subjects, including allowances, education, housing, medical support, career development, performance planning, substance abuse, onward assignments, and professional relations. • Collaborating with the Mission's Program and Technical Offices in formulating the annual operating budget requirements and administering the Mission's Operating Expense (OE) budget. • As appropriate, providing implementing partners with advice and guidance to help them operate effectively in the host country, including ensuring implementing partners are updated on security guidance issued by the Embassy's Regional Security Officer (RSO) and the USAID Office of Security's (SEC) Partner Liaison Security Office (PSLO). Overseeing the Mission’s Partner Liaison Security Office contract. • Executing operating expense contracts, purchase orders, and Personal Service Contracts (PSCs), including those for Cooperating Country Nationals (CCNs), USPSCs, and Third Country Nationals (TCN), in compliance with applicable Federal Acquisition Regulations (FAR) and Agency acquisition regulations and policies. • In conjunction with the Office of Financial Management, representing the Mission in providing oversight of the ICASS program, collaborating closely with the Department of State (DOS), and other Agency management personnel to ensure efficient implementation of shared services. • Planning, directing and reviewing logistics services provided by the Executive Office, including liaison with ICASS services providers in the areas of residential and office maintenance, motor pool operations, real property management, and customs and shipping, to ensure that Mission requirements are being met in a timely manner. • Providing oversight of Mission Information Technology (IT) management systems, including compliance with policies, guidance, and direction provided by M/CIO; managing IT requirements, budget and enterprise architecture; and serving as the Mission's Information System Security Officer (ISSO), • Managing the Mission's records management systems. • Coordinating with legal and financial offices regarding implementation of the USAID· ethics program, related training, and Office of Government Ethics (OGE) 450 and OGE 278 submissions. • Serving as the Mission (Unit) Security Officer and, in collaboration with the Embassy RSO and the USAID Office of Security, ensuring compliance with security, health, and safety programs and procedures applicable to USAID personnel and facilities. • Identifying management vulnerabilities in Mission operations and providing hands-on support in correcting deficiencies. • Improving and expanding technical subject matter expertise within the Executive Office.