Description
STATEMENT OF WORK (SOW) DEPARTMENT OF VETERANS AFFAIRS SECURITY X-RAY SCANNER PURCHASE, INSTALLATION AND TRAINING OF SCREENING SYSTEM 5-10-2023 Introduction/Background We are seeking to appoint a sufficiently experienced Contractor to supply and install security scanners and X-ray machines. This work is located at the VA Regional Office, 9500 Bay Pines Blvd, St Petersburg, FL 33744. It is important to ensure that its building is secured in accordance with the Access to Public Premises and Vehicle Act, Federal and local agencies, and the U.S. Food and Drug Administration (FDA). All equipment installation shall be performed during normal working hours (any time from 7:30 AM 5:00 PM) or on the weekends. The work shall be completed within 2 weeks upon receiving the required equipment and materials to complete the installation. A. Scope of Work The contractor shall purchase, install, and program a high performance 750 mm by 550 mm tunnel checkpoint screening system. The contractor shall remove and dispose of existing screening system, purchase, install, and program a high performance 750 mm by 550 mm tunnel checkpoint screening system (RAPISCAN 622XR or the 7555si Single View model. The Contractor shall provide all personnel, material and equipment required in the performance of this contract to include: One (1) fixed X-Ray inspection system (HI-SCAN), equipped with the latest technology including 2 x 24" LCD Monitors- for scanner with dual or single view system. The Tunnel size should be around 750 mm by 550 mm which is required per the first sentence and is a consistent spec in the SOW. Installed on top of X-Ray System Standard HiTraX II Operator Keyboard - Installed on side compartment. Power Cable 5m with Main Supply Cable US Two color monitor which is switchable to Black and White, and the uninterruptible power source/supply Installed on top of X-Ray System Standard HiTraX II Operator Keyboard -- Installed on Keyboard Tray Power Cable 5m with Main Supply Cable US The successful supplier will be required to supply, and install the equipment indicated above. The successful supplier will be required to provide training and support to the users after installation of the system and issue competency certificates after training. The successful supplier should provide a warranty and maintenance plan. The successful supplier shall coordinate delivery and installation with The Regional office at Bay Pines. The contractor shall provide all components, wire, electrical, interfaces, patch cables, hardware, software, labor, programing, and testing needed to ensure proper operation of the security screening system. Also, they shall purchase and install all equipment and components necessary to complete this project within 60 days of award. B. Provided Equipment The Contractor will provide (1) X-Ray baggage scanner with the following salient characteristics:Â for Auto clear. Â Â Fading-in of date/time, luggage counter, user id-number, luggage marking system (acoustic), display of operating mode, REVIEW-feature (to recall previously visible image areas), zoom x64 overview, free programmable keys, USB 2.0 interface, stepless zoom HI-SPOT - automatic dense area detection in real time/HISCAN 7555si Inspection System - Single View/X-ACT - automated procedure for the detection of substances, includes calibration tools/X-PLORE - function for automatic display of Z7, Z8 or Z9 material Tunnel size of 750 mm by 550, material penetration of at least 35mm steel. Exit roller bed to catch items coming through metal detector. Contractor shall install, calibrate, and test equipment to ensure it operates within manufacturers specifications. The Contractor will provide a forklift and forklift operator to safely deliver of the x-ray machine and related equipment to the designated area of install. C. Installation General duties and requirements to be fulfilled by the Contractor are as follows: The Contractor shall provide full-time on-site management, coordination, and technical assistance during installation. Contractor shall provide scanning system, voltage kit, two each 22 LED monitor with 1680x1050 display, keyboard bracket, USB Dongle Windows based keyboard, Pop-out roller bed & backstop, foot mat, freight, installation, and one-year warranty on parts and labor. Software shall include the latest version of automatic target, auto archive, Density Threshold Alert (DTA), Operator Training Program (OTP), and Narcotic scan capability. Multi Energy Imaging (4 Color), View Previous/Next Bag, Manual Image Archive, Configurable Image Processing Key, Baggage Counter, Date/Time Display, Search Indicator, UPS and Flat Panel Monitor. Crystal Clear, Black and White, Organic/Inorganic Stripping, Inverse Video, High Penetration, Pseudo Color, Low Penetration, Variable Edge Enhancement, Variable Color Stripping, Variable Gamma, Variable Density, Dynamic Continuous Zoom and Panning, Fixed Zoom (64X). All items shall be applied and installed in accordance with manufacturer's written instructions. Written hard copies or computer files of manufacturer s installation instructions shall be provided to the COR within 5 days after award prior to commencing installation of any item. D. Training on Equipment Contractor shall provide operational and troubleshooting training for the VA Police Officer s, NSC staff, and Support Service Staff of the Regional Office. Contractor shall provide a minimum of two sessions, one per day to ensure all rotating guards receive training. E. Preventive Maintenance Contractor will provide Preventive Maintenance (PM) which will include: On-site service coverage from Monday through Friday 8:00am to 5:00pm All labor, travel expenses and replacement parts included Response Time: 24 hours from Service Call Unlimited access to 24/7 Technical Support One Annual Preventive Maintenance Inspection. Complete Operational and Calibration Performed. The PM will be a total of five (5) years under this contract. Refer to the Pricing Schedule. F. General Requirements 1. Code Compliance. The Contractor shall comply with all local, state, and federal environmental, health, and safety regulations while conducting this work. In addition, the Contractor shall ensure that all work is in compliance with the applicable codes. 2. Disposal. Unless otherwise specified by the Government, the Contractor will be required to properly remove and dispose of all construction and/or demolition waste material in compliance with all Local, State, and Federal Regulations. 3. Warranty. The Contractor shall provide a written warrant for the minimum of two (2) years on material and one (1) year on workmanship and labor. G. ADDITIONAL INFORMATION: Security and Privacy It is therefore essential that the contractor complete section I of VA Form 0711 for all employees to included sub-contractor s employees who will be working inside the building and provided the completed form to the COR within 5 days of being awarded the contract. Once the COR receives the VA Form 0711 it will take approximately 2 Federal working days before a Non-PIV card can be prepared. The contractor will be notified by the COR when each employee is to report to room 238, PIV Office for photographs and issuance of a Non-PIV badge. The employee must bring TWO (2) forms of identification when they report to room 238. The contractor is responsible for the cost of fingerprinting and background investigations (if required). The contractor should also include the time necessary to process Non-PIV badges in his/her schedule. In addition, a VA Form 20-0334 must be completed by the Contractor, contractor employees, and sub-contractors and original copies turned in to the COR prior beginning construction. The Contractor is required to enter and exit the St Petersburg VARO through the front entrance. Â Entering or exiting the building through any other door will require VARO approval and an escort will be required. Â Upon entering the building, the contractor and/or contractor employees will be required to show proof of identity (must have a valid photo ID) as well as pass through a security screening. Due to the sensitivity and personal information processed at the VARO the Contractor as well as the Contractors employees will be required to complete COR Led Privacy and Information Security Awareness and Rules of Behavior Presentation (VA 832914) training. H. Products Criteria: Standard Products: Material and equipment shall be the standard products of a manufacturer regularly engaged in the manufacture of the products for at least 3 years. Defects: All items furnished shall be free from defects that would adversely affect the performance, maintainability and appearance of individual components and overall assembly. Code and Standards: The products and execution of work shall conform to the referenced codes and standards as required. Local, National and Federal codes shall be enforced. Where codes conflict the most stringent code shall apply. Any conflicts shall be brought to the attention of the Contracting Officers Representative (COR). Manufacturer's Recommendations: Where installation procedures or any part thereof are required to be in accordance with the recommendations of the manufacturer of the material being installed, printed copies of these recommendations shall be furnished to the COR prior to installation. Installation of the item will not be allowed to proceed until the recommendations are received. Failure to furnish these recommendations can be cause for rejection of the material. Execution (Installation, Construction) Quality: Installation: I. Recycling and Trash Removal 1. Unless otherwise approved by the COR as part of the Contractor s recycling plan, the Contractor shall remove all packing material, debris, and cartons from the job site. The Contractor shall dispose of recyclables, trash, and packing materials from the installation site. For example, no recyclables, trash, or packing materials shall be disposed of or discarded in facility-provided recycling or trash containers or dumpsters. 2. Contractor shall provide VBA St. Petersburg SSD validation documentation of proper disposal of equipment ensuring disposal of radiological equipment meets both the state and federal disposal guidelines. J. Safety and Health A. All work shall comply with the applicable requirements of 29CFR 1910/1926 and 40CFR 761. All work shall comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply. B. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work. The Contractor shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness or death. C. The Contractor shall provide all necessary safety equipment and ensure that such equipment and all relevant safety procedures are adequate for the job being performed and are utilized properly.