Description
Position Title: Executive Advisor Place of Performance: Democratic Republic of the Congo, Kinshasa Market Value: US$ 123,041 to US$155,950 The Executive Advisor reports directly to the Supervisory EXO and serves as Acting Supervisory EXO in his or her absence. The Executive Advisor serves as the principal advisor to the Mission with full responsibility for providing leadership, advice and staff support in the administrative management functional areas. In this capacity, the Executive Advisor is tasked with developing innovative methods for providing improved administrative management and logistical support services. The Executive Advisor is responsible for ensuring that adequate management and logistical support is provided for all mission administrative services. S/ He will be expected to provide leadership, guidance, and professional expertise and knowledge and collaborate closely with staff in all management and logistical EXO functions. The Executive Advisor: • Plans, directs, and administers the management functions of the Mission including supervising Executive Office staff; develops, interprets, and ensures implementation of administrative management policies, regulations, and procedures; formulates, interprets, and communicates long-range principles, policies, and objectives for administrative services programs. Serves as the key communicator of new administrative policies and procedures. Ensures successful implementation of large-scale administrative, Human Resources, and organizational changes as required. Prepares workforce planning scenarios based on various budget scenarios; provides policy advice and guidance on the management and support functions and services required for effective program implementation. Participates in project planning and review to evaluate administrative support implications, feasibility, projected costs, and drafting or advising on appropriate administrative support budgets; advises and supports the Mission Director and the Deputy Mission Directors on the full range of personnel matters, including development and implementation of appropriate personnel procedures and workforce planning. Analyzes Mission management requirements and develops, in cooperation with the Controller, the operating expense and administrative program support budgets for the mission. Directs the administration of the operating expense budget and administrative portion of the program support budget to ensure prompt and legal obligation of funds. Serves on Post Boards and Committees as required including the Joint Country Awards Committee Program, ICASS Budget Committee, Housing Board, etc.; may also serve as the USAID Unit Security Officer (USO) and administers the mission security program under the guidance of the RSO and M/SEC; The Information Management Systems: USAID system for USAID/DROC and the State Department unclassified Open Net system in USAID/DROC. Provides advice and manages functions associated with the organizational changes and the resulting impact on support operations for the mission support offices. Conducts and analyses periodic customer satisfaction surveys and develop opportunities for improving USAID services to customers. Maintains adequate internal controls to protect USAID assets and monitor internal procedures.