January 24, 2024 SUBJECT: INTER-AMERICAN FOUNDATION (IAF) MONITORING, EVALUATION, AND LEARNING SPECIALISTS (MELS) SUPPORT FOR HAITI Dear Potential Applicant, The Bureau of the Fiscal Service, on behalf of the Inter-American Foundation (IAF), is seeking applications from qualified citizens living in Haiti to provide services as a Monitoring, Evaluation, and Learning Specialist (MELS) Contractor under a Time and Materials Contract, as described in the following solicitation: “RFQ-IAF-15001-24-0008 MELS Support Services for Haiti.” This contract will be awarded for a twelve-month Base Period and up to two (2), twelve-month Option Periods, which will be exercised at the discretion of the IAF. The Performance Work Statement (PWS) describes the job of the MELS Contractor. This document describes how to apply for the position and explains the selection process. INSTRUCTIONS TO APPLICANTS A complete application package shall include the following items: A Cover Letter that demonstrates the applicant’s qualifications to perform each of the required work responsibilities identified in the PWS tasks. A Curriculum Vitae (CV) that demonstrates the applicant has the required qualifications identified in the PWS. Attachment D - A list of three (3) references, including their title, affiliation, and contact information (telephone number, and if available, email). A copy of the applicant's educational diploma(s) in social science, international development, rural development, economics, or a related field, mentioned in the CV. A writing sample, in Haitian Creole , consisting of a response to the following prompt: IAF grantees are resourceful and creative in their projects to expand economic opportunities and improve governance and peacefulness in their communities. The IAF is committed to helping grantees learn from their experiences so that grantees have greater confidence that their projects deliver their intended results. Please describe one possible approach that the IAF could use in helping grantees learn from their projects that draws from your experience. Be as specific as possible in your answer, describing the kind of grassroots organization you worked with, the approach you used, and the benefits of this approach for the organization. Limit your answer to one page, single-spaced, using 12 Times New Roman font and one-inch margins. A written response, in French , to the following question: Given the current context and security environment in Haiti, it is not feasible to travel long distances. This makes implementing in-person visits to grantees difficult. To provide monitoring services to the Haiti portfolio of grants, the MELS will have to coordinate with a team of assistants to reach grantees throughout the country. Please provide a proposal as to how you will recruit and manage a monitoring team to implement monitoring services. Please respond in detail as to how in-person and virtual visits will be coordinated with the team. Provide specific examples of challenges that can be faced in the coordination and implementation of in-person and virtual monitoring visits and how you would address each challenge. Additionally, include how the grantee monitoring data will be collected and analyzed. Limit your answer to one page, single-spaced, using 12 Times New Roman font and one-inch margins. A pricing proposal using “Attachment A - Pricing Sheet” of the solicitation. The Offeror shall propose a fixed daily rate (in U.S. dollars) for MELS services. This proposal should not include reimbursable travel costs, such as meals, lodging, and transportation. The IAF will follow guidance for local compensation based on U.S. Embassy rates, which had a maximum of US$177.46/day at the time the IAF prepared this solicitation. The Government reserves the right to adjust the rate as needed at time of award to be in compliance with the then current maximum local compensation rate. IAF, through the Bureau for Fiscal Service, will assess pricing proposals with respect to this maximum rate and the applicant’s experience and technical rating. The Pricing Sheet must be submitted in order for the application to be considered complete. Applicants must submit all of the above items to be considered for the position. Please review your application carefully before submitting to ensure it is complete. Applications are due no later than 10:00 AM EST Friday, February 16, 2024. They may be submitted in the dominant language of the applicant’s base country (Haitian Creole) follow these instructions: Write “RFQ-IAF-15001-24-0008 MELS Support Services in Haiti” on the cover letter, CV, and list of references. Use Microsoft Office compatible files or Adobe PDF. Other file extensions will not be accepted. Email your complete application to
[email protected], with the subject line “Application for RFQ-IAF-15001-24-0008 MELS Support Services in Haiti, Attn: Marshall/Coffman.” Only complete applications, submitted to the e-mail address above, by the established due date, will be considered. You are strongly encouraged to request a secure email to reply to if any of your documents contain PII and cannot be removed effectively. Please send an email to
[email protected] referencing “RFQ-IAF-15001-24-0008 MELS Support Services in Haiti” – Encryption Request Attn: Marshall/Coffman - on or before 24 hours before the request closes to request that an encrypted email message be sent to you from our agency. If you submit a request after that time, there is no guarantee that we will respond or that you will be able to go through the process to submit your response on time for the Government to consider. Once you receive the encrypted email, then you will need to open it by creating an account. Once you create an account, then you can respond to our agency’s encrypted email, which will then automatically encrypt your email response and any attachments to it for only the Government to view. Questions are due no later than 10:00AM EST on Wednesday, February 07, 2024 and should be sent to
[email protected], with the subject line “Question for RFQ-IAF-15001-24-0008 MELS Support Services in Haiti, Attn: Marshall/Coffman.” FOREIGN PII SPECIAL NOTICE Please be aware that if you email documents containing personally identifiable information (PII), the information may not be secure, and your email may be intercepted or otherwise viewed against your wishes. Examples of PII are, but not limited to, education attainment documents that contain the individual’s name and home address, financial transactions, medical history, and criminal or employment history and information; which can be used to distinguish or trace an individual’s identity, such as their name, social security number, national ID number, date and place of birth, mother’s maiden name, biometric records, photograph, physical home and/or email address, phone number, driver’s license, etc., including any other personal information which is linked or linkable to an individual. Please: DO NOT send by email a copy of an identification card with a photograph such as a driver’s license, national identification card, or passport, etc. with your response. DO NOT include your physical and mailing address, etc. in your Cover Letter, Curriculum Vitae (CV), Resume, body of the email, and supporting Education Diploma or Training Certificates in your response. Please mark out with permanent black marker your physical or mailing address only in your Education Diploma or Training Certificates. Your name still needs to be on all of the above documents. he Government may request a hard copy of one (1) or more of the aforementioned items as proof in a later phase of the Evaluation Process and as part of the security background check after award. Thank you for your interest in IAF. We look forward to reviewing your application. Eric Marshall, Contracting Officer