NOTICE TYPE: Request for Proposals Inspection of Emergency Generators for FY 15 Lebanon VA Medical Centre, VISN 4 - Lebanon, PA Campus This RFP notice is for the purpose of an eventual award. Please provide information and description of services available. The Lebanon VAMC, located 1700 South Lincoln Avenue in Lebanon, PA requires full service maintenance support for the inspection of emergency generators in fiscal year 2015 as prescribed within the statement of work listed below. Responses to this notice must be submitted in writing (via E-mail) referencing the requirement & RFP # and must be received not later than 1 December 2014 at 4:00PM. Email:
[email protected]. No telephone inquiries will be accepted. Interested parties MUST provide company/individual name, description of item(s) available, DUNS number, address, point of contact and social-economic status verification. To be eligible for consideration, offerors will have been engaged in maintaining/servicing the type of equipment listed for a period of no less than two (2) years and be capable of presenting certification of such with verifiable references. No allowance will be made for a company not having qualified and certified personnel available to respond with prompt and satisfactory service. Submissions in response to this announcement and to be eligible for consideration for this effort must submit a record of their ability to maintain and service the type of equipment listed in the statement of work listed below. Interested parties who do not submit the above information on or before the response due date and time will not be considered for this procurement. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business). ? STATEMENT OF WORK: A. GENERAL GUIDANCE 1. Title of Project: Inspection of Emergency Generators 2. Scope of Work: In accordance with the following specifications: Provide all labor, materials, supervision, travel and equipment necessary for a service contract to perform preventive maintenance inspections and load band testing on the emergency generators located at the Lebanon VA Medical Center (LVAMC), and a the Community Based Outpatient Clinic (CBOC) in Camp Hill, Pennsylvania, in accordance with the noted inspection quantities/specifications: 1. 825 KW DIESEL UNIT ADJACENT TO/FEEDING BUILDING 1 - ONE (1) ANNUAL INSPECTION IAW SOW Para. A 2. 550 KW DIESEL UNIT ADJACENT TO/FEEDING BUILDING 1 - ONE (1) ANNUAL INSPECTION IAW SOW Para. A 3. 250 KW DIESEL UNIT ADJACENT TO/FEEDING BUILDING 2 - ONE (1) ANNUAL INSPECTION IAW SOW Para. A 4. 200 KW DIESEL UNIT ADJACENT TO/FEEDING BUILDING 10 - ONE (1) ANNUAL INSPECTION IAW SOW Para. A 5. 350 KW DIESEL UNIT ADJACENT TO BUILDING 2 WHICH FEEDS BUILDING 17 -ONE (1) ANNUAL INSPECTION; IAW SOW Para. A 6. 260 KW DIESEL UNIT ADJACENT TO/FEEDING BUILDING 18 - ONE (1) ANNUAL INSPECTION; IAW SOW Para. A 7. 350 KW DIESEL UNIT ADJACENT TO/FEEDING BUILDING 19 - ONE (1) ANNUAL INSPECTION; IAW SOW Para. A 8. 350 KW PORTABLE TRAILER MOUNTED DIESEL UNIT - ONE (1) ANNUAL INSPECTION; IAW SOW Para. A 9. 500 KW PORTABLE TRAILER MOUNTED DIESEL UNIT - ONE (1) ANNUAL INSPECTION; IAW SOW Para. A 10. 90 KW PORTABLE TRAILER MOUNTED DIESEL UNIT - ONE (1) ANNUAL INSPECTION; IAW SOW Para. A 11. 75 KW NATURAL GAS ROOFTOP UNIT LOCATED AT CAMP HILL OUTPATIENT CLINIC, 25 N. 32ND ST., CAMP HILL, PA - ONE (1) ANNUAL INSPECTION. IAW SOW Para. A Preventive maintenance inspections will meet the intention of National Electrical Code (NEC) and National Fire Prevention Association (NFPA) 110 Guidelines and shall include, but not be limited to: " Annual load bank testing - shall test for at least six (6) hours at a minimum load of 80% of nameplate rating. During testing, shall monitor engine temperature, manifold temperature, oil pressure, fuel pressure, and amperage and record at 15 minutes intervals. Contactor shall provide load banks. " Fuel System - shall check for water or foreign material contamination; check specific gravity; inspect manifolds for leaks; inspect fuel lines, pump, and filters for leaks; inspect and lubricate governor actuator to rack, ball joints, service fuel filters. " Lubrication System - shall change oil using type and grade as per VA; service oil filters; inspect for evidence of dilution or contamination; inspect for leaks. " Shall inspect air filter; tighten clamps and brackets as required; inspect turbo outlet hoses and pipes; inspect and lubricate blower by-pass actuators; inspect and lubricate air box damper operating mechanism; service crankcase breather and air box drains as required; check and record air inlet restriction; record crankcase pressure; check coolant; inspect fan shrouds, brackets and guards; if extensive cleaning is necessary, shall provide an additional cost estimate. " Exhaust System - shall inspect exhaust pipe and flexes; tighten claims and flanges as required; inspect muffler supports; operate drains; check and record exhaust back pressure; if extensive cleaning is necessary, shall provide additional cost estimate for work. " Battery System - shall ensure terminals are clean and tight; remove corrosion; check specific gravity; check charger and charge rate; equalize charge; load test starting batteries. " Electrical System - shall inspect starter cables/wires/connector and tighten as required; inspect electrical control/sensor wire terminals and tighten as required; check operation of jacket water heater and control thermostats; prove out all engine protective devices. " Generator - shall inspect/adjust mounting blots/drive flex/fastening bolts/fan guard; inspect air inlet screen for cleanliness and condition; inspect and lubricate bearings as required; inspect exciter assembly/stator/field for cleanliness; inspect cable and wire terminations; inspect rotating rectifier/surge suppressor conditions; prove out protective devices. " Controls - shall check operation of auto start; check accuracy for AC/engineer instruments; check operation of indicators/lights/alarms; check/adjust system frequency/voltages. " Written Reports - shall provide a complete written report for each preventive maintenance inspection, which shall include preventive maintenance performed, materials used, readings, recommended repairs, and analysis of generator condition within 2 weeks of completion of work. " Scheduling - scheduling for each preventive maintenance inspection shall be coordinated well in advance so medical staff can be notified of work. The work shall be performed between the hours of 8:00am and 4:30pm, Monday through Friday, excluding national holidays. Two (2)vendor technicians shall be on site during the performance of this work. Contractor shall provide a schedule two (2) weeks in advance for hospital approval. Only one (1) generator shall be tested at a time. " Power Restoration - each building emergency generator preventive maintenance inspection shall be performed in a manner that allows a minimum amount of time for restoration of power, should there be a utility power failure. The minimum amount of time for each location will be specified by the LVAMC. " The LVAMC point of contact will be the electric shop supervisor, 717-272-6621, extension 4943, or 717-821-7817. " All work shall be performed by competent, experienced personnel qualified to work on the specific equipment in accordance with good manufacturing practices. Vendor will provide factory training certificates/competencies for all technicians assigned to service the specified equipment, in accordance with JCAHO Standards. Such certificates/competencies are to be submitted to Engineering Section (N138) within 30 days from date of contract award. Failure to provide required documentation may result in non-payment of invoices submitted for this service. " ALL trash and materials resulting from these inspections are to be removed from VA property and disposed of properly. Each area will be cleaned after completion of each generator area. " Contractor shall ensure that cables are routed to prevent trip hazard or any type of traffic crossing cables. Areas shall be secured to prevent anything, or anyone, from coming in physical contact with all associated equipment during load bank testing. Load bank shall be positioned away from sidewalks or areas where persons may come in contact with any energy source such as electrical or heat. " Contractor shall supply all cables, connectors, load bank, and associated equipment to perform load bank testing of all generators. " Contractor shall be authorized to provide warranty service for off highway engines of MTU Onsite Energy diesel driven generators. Contractor shall understand the critical nature of our facility upon loss of power during a load bank test which requires transfer to normal generator load within one minute. ? 3. Period of Performance: Base Year 15 December 2014 to 14 December 2015 Option Year 1 15 December 2015 to 14 December 2016 Option Year 2 15 December 2016 to 14 December 2017 Option Year 3 15 December 2017 to 14 December 2018 End of Document