Notes to Quoters: 1. This solicitation is for a fixed-price, Indefinite Delivery Indefinite Quantity (IDIQ) supply contract for vegetable glycerin, 99.7%, USP, kosher, in 275-gallon poly totes (aka shuttles), in stackable steel cages to be delivered to Phoenix, AZ. The performance period is three years. Quoted prices shall include all costs necessary to supply and deliver the product as described, FOB destination to 3645 East Chipman Road, Phoenix, AZ. 2. This solicitation is issued on a total small business set-aside. The NAICS code for this acquisition is 325611 Glycerin (i.e., glycerol), natural, manufacturing, with a size standard of 1000 employees. 3. All quantities are estimates and are not guaranteed. 4. Vendors must disclose and include with their quote, the country of manufacture of the item being supplied. Buy American clause 52.225-1 applies to this Solicitation. 5. Evaluations will be conducted using FAR part 13 procedures, award will be made based on best value, price and other factors considered. Interested vendors must submit a completed pricing schedule located in Section 1.0 below; a complete description of the product you will provide that verifies the product meets the specifications below, including country of manufacture; and two references for past performance evaluation purposes. (See Provision 52.212-2 at the end of this document for factors). Quoted price shall include all costs necessary to perform the work. Quoters are responsible for ensuring completeness of quotations. The Government may evaluate solely on the information provided in the quotation. Quotations that include additional terms may be excluded from consideration. Alternate Pricing Schedules will not be considered. Quotations must include a price for all items in the solicitation to be eligible for award. The following items are required to be submitted in order to be eligible for award: 1) A signed completed copy of the SF 1449 Form .(Please note the disclosure requirements contained in the last 17 pages of the SF 1449 that are required to be completed.) Please complete Block 17a including vendor name, address, phone number, Federal Tax ID number, and DUNS number. Then, sign in block 30a. 2) Price schedule for each year of the contract as organized in Section 1.0 of the Solicitation. 3) Contractors must submit material information that demonstrates contractor’s ability to meet product specifications as outlined in Section 2.0, with complete product description, and manufacturer information. 4) Two references for similar contracts completed or formed in the last 3 years, for past performance evaluation. References should include name, phone number and e-mail contact information. 5) SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: SAM Registration is required of all federal contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already registered, please register in the SAM database at https://www.sam.gov/portal/public/SAM/ . Quoters must be registered in SAM when they submit their quote. a) A DUNS number is required for SAM registration. If your company does not have DUNS #, obtain one by calling 800-333-0505. 6 . ANY QUESTIONS PERTAINING TO THIS Request for Quotes (RFQ) SHALL BE DIRECTED TO RITA FISH-WHITLOCK, BY EMAIL TO
[email protected] no later than 4 days before quotes are due. 7. YOU MAY EMAIL YOUR QUOTE DIRECTLY TO RITA FISH-WHITLOCK before the time specified on the solicitation. Send quotes to:
[email protected]. 8. USDA IS AN AGENCY OF THE FEDERAL GOVERNMENT, TAX-EXEMPT. FEDERAL TAX. I.D. NO. 41-0696271. 1.0 PRICING SCHEDULE PRICING SCHEDULE Quantities in the schedule are estimates only and are not guaranteed. Prices shall include all costs necessary to supply and deliver the product as described, FOB destination. Prices per Period of Performance Price per Unit Est. Qty Total Price Year 1: Date of Award through 10/30/2021 CLIN 001.Glycerin Shuttle $_______ 12 $________ Year 2: 10/01/2021 – 10/30/2022 CLIN 002.Glycerin Shuttle $_______ 12 $________ Year 3: 10/01/2022 – 10/30/2023 CLIN 003.Glycerin Shuttle $_______ 12 $________ 2.0 STATEMENT OF WORK Specifications: The USDA-APHIS Phoenix Rearing Facility (PRF) provides mass production and development for the Agency’s Navel Orangeworm (NOW) program. To provide this support, the PRF requires specific ingredients for the industrialized mass production diet for Navel Orangeworm. The Phoenix Rearing Facility requires vegetable glycerin, 99.7%, USP, kosher, in 275-gallon poly totes (aka shuttles), in stackable steel cages to be delivered to Phoenix, AZ. The totes are to contain approx. 1250 Kg or ~2755 lbs, net weight of product, each. Cardboard is NOT an acceptable substitution for the steel outer framework or cage. Orders: Delivery orders will be issued against this contract on a firm fixed price basis at the quoted price. The contractor will submit invoices upon successful delivery of items. Orders may be placed by a warranted contracting officer via email. Quantity/Delivery: As of the date of this document, approximately 3 totes are ordered every 15 weeks. As needs may fluctuate, more or less product may be needed at any given time. Orders may require multiple deliveries, and if so, delivery dates or instruction for coordination will be included in the Order. If not otherwise indicated, delivery must be made within 30 days after receipt of the order. The government will be responsible for unloading the items at the facility’s delivery dock. Delivery Location Information: USDA APHIS PPQ PRF Atten: Eoin Davis 3645 East Chipman Road Phoenix, AZ 85040 E-Mail:
[email protected] Phone No. 602-414-3900 Invoicing: USDA uses the Invoice Processing Platform (IPP) for electronic submission and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services: Enroll at https://ipp.gov. The IPP is a government-wide secure web-based invoice processing service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury’s Financial Management Service (FMS). Contractors must submit invoices and attach all supporting documentation as required within 5 business days of delivery of product. A proper invoice must include: (i) Name and address of the Contractor; (ii) Invoice date and number; (iii) Contract number, contract line item number and, if applicable, the order number; (iv) Description, quantity, unit of measure, unit price and extended price of the items delivered; (v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading; (vi) Name, title, and phone number of person to notify in event of defective invoice; and (vii) Taxpayer Identification Number (TIN). The Government reserves the right to reject an invoice that does not include the information above. Warranty: A. The contractor shall provide the Government at least the same warranty terms offered to the general public in customary commercial practice. At minimum, the contractor shall guarantee product quality for full compliance with contract specification, terms and conditions for 60 days from the date of delivery, inspection, and acceptance. B. The USDA reserves the right to perform testing on any shipment received for at least 60 days from the date of delivery, inspection, and acceptance and can return the shipment to the vendor for credit if found to not meet the specifications contained herein. Any return shipping costs shall be borne by the vendor. C. In the event the shipment is rejected, it is the contractor’s responsibility to replace the product in a timely manner in accordance with the contract clause 52.212-4. SEE ATTACHED B1 SOLICITATION FOR FURTHER INSTRUCTIONS