74 -- Digital Printer/Copier, Scanner/Fax Machines

United States District CourtDistrict of Arizona Request for Quotation 04-100 Digital Printer/Copier/Scanner/Fax Machines GSA FSS Lowest Price, Technically Acceptable Request Date: September 22, 2004 The United States District Court, District of Arizona is conducting a procurement of digital printer/copier/scanner/fax machines. This is a lowest price, technically acceptable procurement utilizing the GSA Federal Supply Schedule. We are requesting GSA Schedule quotes on the following items: Qty. Description 1 - 14 Fully independent, stand alone, digital printer/copier/scanner/fax machine with the following features: a. Print/Copy Speed: 28 ppm output speed (8 ½" x 11") b. Scanning Speed: High-speed dpi scanning at 65 scans-per-minute (300 dpi) with image resolution of 600 x 600 c. Image Resolution: True 600 x 600 dpi scanning d. Memory: 320 mb e. Paper Size: 5-1/2"x8-1/2" to 11"x17" f. Paper Weight: 16 lb. bond to 24 lb. bond g. Paper Supply: 1,000 sheets of paper online and 50-sheet bypass h. Two-Drawer Base: Must have a two-drawer base with 500 sheets per drawer, up to 11" x 17" (with maximum capacity to expand to 4,550 sheets i. Copy Quantity: 1 - 999 copies j. Document Feeder: Reversing automatic document feeder up to 50 sheets with paper sizes of 5-1/2"x8-1/2" to 11"x17" and paper weights from 16 lb . bond to 24 lb. bond with a 50 sheet stackable bypass k. Finishing Capabilities: Dual-sided copies, internal sorting, 50-sheet staplingl. Warm-Up Time: 30 Seconds m. First Copy: Less than 5 Seconds n. Magnification: Zoom range: 25 - 400%, 1% increments; Preset reduction: 50%, 65%, 73%, 93%; Present enlargement: 121%, 129%, 155%, 200% o. Exposure Modes: Auto, Text, Photo, Text/Photo, Manual p. Original Size: To 11" x 17" Maximum q. Fax Capability: High Speed Fax with Fax Transmission/Reception (33.6 Kbps, JBIG compression) r. Power Requirements: 120V, 15 A, 60 Hz s. Dimensions cannot exceed: 1. 32 inches wide 2. 35 inches in height 3. 28 inches in depth (front to back) t. Weight cannot exceed 250 lbs. u. Maintenance: Inclusive maintenance plan - must include all service, parts, maintenance, toner, and staples with per copy billing v. Billing: Quarterly billing w. Trade in: Any trade-in provisions allowed/provided Qty. Description 1 - 3 Fully independent, stand alone, digital printer/copier/scanner/fax machine with the following features: a. Print/Copy Speed: 35 ppm output speed (8 ½" x 11") b. Scanning Speed: High-speed dpi scanning at 65 scans-per-minute (300 dpi) with image resolution of 600 x 600 c. Image Resolution: True 600 x 600 dpi scanning d. Memory: 320 mb e. Paper Size: 5-1/2"x8-1/2" to 11"x17" f. Paper Weight: 16 lb. bond to 24 lb. bond g. Paper Supply: 1,000 sheets of paper online and 50-sheet bypass h. Two-Drawer Base: Must have a two-drawer base with 500 sheets per drawer, up to 11" x 17" (with maximum capacity to expand to 4,550 sheets i. Copy Quantity: 1 - 999 copies j. Document Feeder: Reversing automatic document feeder up to 50 sheets with paper sizes of 5-1/2"x8-1/2" to 11"x17" and paper weights from 16 lb . bond to 24 lb. bond with a 50 sheet stackable bypass k. Finishing Capabilities: Dual-sided copies, internal sorting, 50-sheet staplingl. Warm-Up Time: 30 Seconds m. First Copy: Less than 5 Seconds n. Magnification: Zoom range: 25 - 400%, 1% increments; Preset reduction: 50%, 65%, 73%, 93%; Present enlargement: 121%, 129%, 155%, 200% o. Exposure Modes: Auto, Text, Photo, Text/Photo, Manual p. Original Size: To 11" x 17" Maximum q. Fax Capability: High Speed Fax with Fax Transmission/Reception (33.6 Kbps, JBIG compression) r. Power Requirements: 120V, 15 A, 60 Hz s. Dimensions cannot exceed: 1. 32 inches wide 2. 35 inches in height 3. 28 inches in depth (front to back) t. Weight cannot exceed 250 lbs. u. Maintenance: Inclusive maintenance plan - must include all service, parts, maintenance, toner, and staples with per copy billing v. Billing: Quarterly billing w. Trade in: Any trade-in provisions allowed/provided Qty. Description 6 Fully independent, stand alone, digital printer/copier/scanner/fax machine with the following features: a. Print/Copy Speed: 45 ppm output speed (8 ½" x 11") b. Scanning Speed: High-speed dpi scanning at 65 scans-per-minute (300 dpi) with image resolution of 600 x 600 c. Image Resolution: True 600 x 600 dpi scanning d. Memory: 320 mb e. Paper Size: 5-1/2"x8-1/2" to 11"x17" f. Paper Weight: 16 lb. bond to 24 lb. bond g. Paper Supply: 4,550 sheets of paper online and 50-sheet bypass h. Two-Drawer Base Minimum: Must have a minimum two-drawer base or comparable drawer base to provide large capacity paper supply with 4,550 sheets, up to 11" x 17" i. Copy Quantity: 1 - 999 copies j. Document Feeder: Reversing automatic document feeder up to 50 sheets with paper sizes of 5-1/2"x8-1/2" to 11"x17" and paper weights from 16 lb . bond to 24 lb. bond with a 50 sheet stackable bypass k. Finishing Capabilities: Dual-sided copies, internal sorting, 50-sheet staplingl. Warm-Up Time: 30 Seconds m. First Copy: Less than 5 Seconds n. Magnification: Zoom range: 25 - 400%, 1% increments; Preset reduction: 50%, 65%, 73%, 93%; Present enlargement: 121%, 129%, 155%, 200% o. Exposure Modes: Auto, Text, Photo, Text/Photo, Manual p. Original Size: To 11" x 17" Maximum q. Fax Capability: High Speed Fax with Fax Transmission/Reception (33.6 Kbps, JBIG compression) r. Power Requirements: 120V, 15 A, 60 Hz s. Dimensions cannot exceed: 1. 32 inches wide 2. 35 inches in height 3. 28 inches in depth (front to back) t. Weight cannot exceed 250 lbs. u. Maintenance: Inclusive maintenance plan - must include all service, parts, maintenance, toner, and staples with per copy billing v. Billing: Quarterly billing w. Trade in: Any trade-in provisions allowed/provided Qty. Description 1 Fully independent, stand alone, digital printer/copier/scanner/fax machine with the following features: a. Print/Copy Speed: 85 ppm output speed (8 ½" x 11") b. Scanning Speed: High-speed dpi scanning at 65 scans-per-minute (300 dpi) with image resolution of 600 x 600 c. Image Resolution: True 600 x 600 dpi scanning d. Memory: 512 mb e. Paper Size: 5-1/2"x8-1/2" to 12"x18" f. Paper Weight: 16 lb. bond to 53 lb. bond; 110 lb. index; 74 lb. cover g. Paper Supply: 6,150 sheets of paper online and 150-sheet bypass h. Two-Drawer Base: Must have a two-drawer base or comparable drawer base with 6,150 sheets, up to 12" x 18" i. Copy Quantity: 1 - 999 copies j. Document Feeder: Reversing automatic document feeder up to 100 sheets with paper sizes of 5-1/2"x8-1/2" to 11"x17" and paper weights from 16 lb . bond to 110 lb. bond with a 100 sheet stackable bypass k. Finishing Capabilities: Dual-sided copies, internal sorting, 100-sheet staplingl. Warm-Up Time: 7 minutes or less m. First Copy: Less than 5 Seconds n. Magnification: Zoom range: 25 - 400%, 1% increments; Preset reduction: 50%, 65%, 73%, 93%; Present enlargement: 121%, 129%, 155%, 200% o. Exposure Modes: Auto, Text, Photo, Text/Photo, Manual p. Original Size: To 11" x 17" Maximum q. Fax Capability: None r. Power Requirements: 220V, 20 A (dedicated line) s. Dimensions cannot exceed: 1. 36 inches wide 2. 48 inches in height 3. 32 inches in depth (front to back) t. Weight cannot exceed 675 lbs. u. Maintenance: Inclusive maintenance plan - must include all service, parts, maintenance, toner, and staples with per copy billing v. Billing: Quarterly billing w. Trade in: Any trade-in provisions allowed/provided Special Notes: This is a request for GSA Schedule Pricing. All items should be quoted F.O.B. Destination. Quantities ordered may vary due to funding availability. The minimum number of machines to be purchased will be 9 with a maximum number of 24. If price is dependent upon quantity, please specify this and submit a quote sheet at each quantity level. Those quantities that may vary are reflected with a range in the quantity field (i.e., 1 - 14 and 1 - 3); the 28 ppm and 35 ppm machines are the ones with potentially fluctuating quantities. The 45 ppm and 85 ppm machines will be ordered at the quantities specified. Delivery: Required delivery on or before November 15, 2004. There will be multiple delivery addresses for this purchase. Detailed information for delivery requirements follows: Quantity Item Description Delivery Address 0 - 11 Copier 28 ppm Sandra Day O'Connor U. S. Courthouse* 401 W. Washington Phoenix, AZ 85003-2118 0 - 1 Copier 35 ppm Sandra Day O'Connor U. S. Courthouse* 401 W. Washington Phoenix, AZ 85003-2118 1 Copier 45 ppm Sandra Day O'Connor U. S. Courthouse* 401 W. Washington Phoenix, AZ 85003-2118 2 Copier 45 ppm United States Courthouse 230 N. First Avenue Phoenix, AZ 85003 0 - 3 Copier 28 ppm Evo A. DeConcini U.S. Courthouse** 405 W. Congress Tucson, AZ 85701 1 - 2 Copier 35 ppm Evo A. DeConcini U.S. Courthouse** 405 W. Congress Tucson, AZ 85701 2 Copier 45 ppm Evo A. DeConcini U.S. Courthouse** 405 W. Congress Tucson, AZ 85701 1 Copier 85 ppm Evo A. DeConcini U.S. Courthouse** 405 W. Congress Tucson, AZ 85701 1 Copier 45 ppm U.S. Probation Office 407 W. Congress, Second Floor Tucson, AZ 85701 *Dock height restriction of 12 feet. **No deliveries between 11:00 a.m. - 1:00 p.m. Delivery trucks must also be less than 52 feet long to be able to enter the dock area. Quotes may be faxed or e-mailed to the below listed address by 5:00 PM (local time) Tuesday, September 28, 2004. Submit a quotation by using the attached quote sheet, or by utilizing your company’s own quote format that contains the same information as required on the attached quote sheet. A fixed price award from this RFQ will be made based on the lowest priced, technically acceptable offer. All items must be new with a full manufacturer’s warranty. Quotes and questions concerning this RFQ should be addressed: Brian Schweda, Procurement Specialist U.S. District Court, District of Arizona 401 W. Washington, Suite 150, SPC 3 Phoenix, AZ 85003-2118 Phone: 602-322-7121 Fax: 602-322-7129 E-mail: [email protected] Sincerely, s/ Brian Schweda Procurement Specialist U.S. District Court District of Arizona Quote Sheet for RFQ Number: 04-100 Item No. Short Description Detailed Product Specification or Product Description Quantity Unit Unit Price Extended Price 1 Copier 28 ppm ??? Each $ $ 2 Maintenance On 28 ppm copier -- Cost per page with no minimum N/A Per Page $ $ 3 Copier 35 ppm ??? Each $ $ 4 Maintenance On 35 ppm copier -- Cost per page with no minimum N/A Per Page $ $ 5 Copier 45 ppm 4 Each $ $ 6 Maintenance On 45 ppm copier -- Cost per page with no minimum N/A Per Page $ $ 7 Copier 85 ppm 1 Each $ $ 8 Maintenance On 85 ppm copier -- Cost per page with no minimum N/A Per Page $ $ _________________________________ ________________________________________ Vendor's Name Vendor's Phone Number / Fax Number / E-Mail Address _______________________________________________ _________________________________________________________ Vendor's Street Address Vendor's City, State, and Zip Code _______________________________________________ _______________ ___________________________________ Signature of Person Authorized to Sign Quote Date Quantity Discount or Trade-In Amount _______________________________________________ _______________ ___________________________________ Printed or Typed Name of Signator Discount Terms Delivery Date or Net 30? _______________________________________________ __________________________ GSA Contract Number and Expiration Date Tax Identification Number UNITED STATES DISTRICT COURT DISTRICT OF ARIZONA GSA SCHEDULE PROCUREMENT DELIVERY ORDER TERMS AND CONDITIONS Provisions and Clauses The terms and conditions in the GSA contract will be included by referencing the contract number in the delivery order. The following standard judiciary clauses are also incorporated into this request and will be included in the resulting delivery order. JP3 Clause B-5, Clauses Incorporated by Reference (JAN 2003) This procurement incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement/clauses.htm The following clauses are included by reference. JP3 Clause 7-30 - Public Use of the Name of the Federal Judiciary (JAN 2003) JP3 Clause 7-140 - Discounts for Prompt Payment (JAN 2003)