Pre-Solicitation Notice U. S. Department of Veterans Affairs (VA) requires up to 551 Parking Spaces, in Cincinnati, OH, to support the VA Medical Center is located at 3200 Vine St, Cincinnati, OH. Seeking full service 10 year lease (5 years firm). Spaces will be available for use before July 1, 2016; or as soon as possible thereafter. To be considered: Spaces must be within the Delineated Area (DA) and appropriately zoned. DA boundaries: North: Mitchell Avenue & Dana Avenue, East: Victory Parkway & Eden Park Drive, South: Gilbert Avenue & East/West Liberty Street, West: Spring Grove Avenue & Dalton Avenue. Requirements: The following conditions and requirements shall apply to any parking spaces offered for lease: a. Space offered must meet the Government's requirements for the intended use. b. The VA anticipates the need to award multiple leases in order to secure the total number of required parking spaces. The minimum number of parking spaces at any single location to be considered is eighty (80), with two (2) exceptions. (1) VA will consider proposals for a minimum of 30 spaces if the proposed parking is 0.7 miles or less from the Medical Center; (2) VA will consider proposals for a minimum of 30 spaces if the offer includes the operation of a shuttle from the parking lot to the VA Medical Center. To be eligible for this exception, the shuttle must already be part of the parking facility's normal course of business and the cost of the shuttle must be part of the proposed base rent. The Shuttle frequency shall not exceed a 30 minute wait time during 6 a.m. to 6 p.m. Offeror's with shuttle services shall provide a route map and time schedule. c. The Offeror shall provide to-scale plans that show the parking garage/lot layout, property lines, streets, structures, location of driveways, lights, and fences. Also provide evidence that the Parking Spaces/Lot/Garage is zoned in compliance with local zoning laws. If parking spaces are to be constructed for lease to the Government, the Offeror shall provide a copy of the approved permit(s) or the Offeror's plan and schedule to obtain all necessary approvals prior to performance. d. Offered Parking Garages shall meet or be upgraded to meet the applicable egress requirements in National Fire Protection Association (NFPA) 101, Life Safety Code or an alternative approach or method for achieving a level of safety deemed equivalent and acceptable by the Government. Parking garages located below-grade shall be protected by an automatic sprinkler system or an equivalent level of safety. Additional automatic fire sprinkler requirements will apply when parking spaces are located on or above the 6th floor. Unrestricted access to a minimum of two remote exits shall be provided on each floor of any Parking Garages. e. The Parking Spaces, Parking Lot, and/or Parking Garage shall be accessible to persons with disabilities in accordance with appendices C and D of 36 CFR Part 1191 (ABA Chapters 1 and 2 and Chapters 3 through 10 of the ADA-ABA Accessibility Guidelines). The dimensions of the individual parking spaces as well as ratio of "Reserved Handicap" spaces to total parking spaces will meet or exceed local city/municipal code. Offers shall provide a statement of compliance. f. Services will be provided daily, extending from 6 a.m. to 6 p.m. except Saturday, Sunday, and Federal holidays. The Government shall have access to the parking garage/lot at all times. g. Security & Safety. Security cameras or on-site attendants shall be capable of monitoring all points that vehicles and people can enter or leave the location of the parking spaces. If cameras are used they shall be of sufficient quality to record license numbers and drivers' and peoples' faces. A two-way intercom, or equivalent system, shall exist to "call-in" immediate maintenance issues. On-site response shall not exceed 30 minutes (6 a.m. to 6 p.m.). The lighting in the parking garages shall be at least 10 foot candles, 50 foot candles in the entrance and exit areas (minimum standards as set by the Illumination Engineering Society). h. Signage. Parking Spaces, in the amount leased by the VA, shall be clearly designated for use by Veterans & VA Staff, unless entry is access controlled in which case the Lessor shall ensure that parking spaces equal to the leased amount are always available on the days parking services are provided to the VA. The Lessor shall ensure that designated spaces are only occupied by vehicles with a Veteran visitor parking pass or VA Staff identification. i. Sanitation. The location of the parking spaces shall be maintained free of rodents and reasonably clean of litter. j. The Offeror must have an active registration in the System for Award Management (SAM), via the Internet at https://www.acquisition.gov, in order to be eligible for lease award. k. Compliance with (d), (e), (g), (h), and (i) will be validated by the Government prior to acceptance of the lot/garage (prior to commencement of lease term). Services: Provide snow removal services for the VA on all days for which this Lease has designated normal hours. Lessor shall clear parking lots if the accumulation of snow exceeds two inches. Lessor shall clear sidewalks and entrances before accumulation exceeds 1.5 inches. The snow removal shall take place no later than 6 a.m., without exception. Should accumulation continue throughout the day, the Lessor shall provide additional snow removal services to prevent accumulation greater than two inches. In addition to snow removal, the Lessor shall keep walkways, sidewalks and parking lots free of ice during the normal hours. The Lessor shall remove excess buildup of sand and/or ice melt to minimize slipping Point of Contract: John "Mike" Ryan, Lease Specialist, Network Contracting Office (NCO) 10, 260 East University, Cincinnati, OH 45219. Phone: 513-559-3718Email
[email protected].