Synopsis: Sources Sought Notice only. This is not a request for quotes or proposals. No formal solicitation document exists at this time. Seeking Veteran-Owned Small Businesses (VOSB), Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to provide maintenance service for emergency generators. Vendor shall be responsible for all necessary labor, materials, parts, components, tools, supervision and transportation. The venue is at the St. Albans VA Extended Care Center, located at 179-00 Linden Blvd., St. Albans, NY 11425. AS SPECIFIED HEREIN FOR ALL FACILITY EMERGENCY GENERATOR ENGINES ACCORDING TO THE FOLLOWING LISTING. (1) DETROIT, MODEL #10637305, #6A0334691, LOCATION E/F WING (2) DETROIT, MODEL #10637305, SERIAL #6A0335293, LOCATION B/C/D WING (3) CATO, MODEL #798373705, SERIAL #8VA417761, LOCATION B89 (4) DETROIT, MODEL #1A64052, SERIAL #6A0420757, LOCATION B88 (5) ONAN, MODEL #750DFZC34283D, SERIAL 3E890238103, LOCATION B173 (6) DETROIT - SPECTRUM 500 S/N/374546 MODEL 500DS60, LOCATION B88 (7) FAIRBANKS - 38D818, B64 (8) B64 CUMMINS MODEL #KT-1150-GC, SERIAL #50694 (9) CUMMINS MODEL #GTA19, SERIAL #25184032, LOCATION B176 (10) CENTRUION MODSL #0046660, SERIAL #3845353 AMPS: 125/62.5, WATTS: 15,000 PHASE 1: THE FOLLOWING ITEMS MUST BE COMPLETED AT THE INITIAL CONTRACT INCEPTION. CONTRACTOR SHALL PROVIDE ANY/ALL MATERIAL/SUPPLIES STATED AT NO ADDITIONAL CHARGE. (1) REPLACE ALL HOSES (2) REPLACE ALL FUSES (3) REPLACE ALL ENGINE OIL (4) PRESSURE WASH ALL RADIATORS (5) REPLACE ALL COOLANT AND PROTECT TO 35F (6) REPLACE ALL DEFECTIVE WATER PUMPS (7) INSTALL RAINCAPS ON ALL GENERATOR EXHUASTS WHERE MISSING (8) TEST ALL GENERATORS FOR WET STACKING CONDITION AND SUBMIT SEPARATE REPORT TO ENGINEERING OFFICE (9) PERFORM OIL ANALYSIS AND SUBMIT FINDING ANNUAL MAINTENANCE PER CONTRACT REQUIREMENTS SHALL BE PERFORMED AT PREDETERMINED/SCHEDULED TIMES. SCHEDULING SHALL BE ARRANGED WITH THE FACILITY MANAGER IN HIS OFFICE LOCATED IN ROOM A119. IF THE CONTRACTOR OBSERVES THAT REPAIRS BEYOND THOSE SPECIFIED IN THIS CONTRACT ARE REQUIRED, SUCH REPAIRS WILL BE REPORTED TO THE FACILITY MANAGER PRIOR TO COMMENCING REPAIRS. CONTRACTOR SHALL MAKE REPAIRS FOR ANY ITEM NOT SPECIFICALLY LISTED HEREIN WHEN AUTHORIZED IN WRITING. ALL SUCH REPAIR WORK WILL BE CHARGED ON A SEPARATE INVOICE AT STANDARD RATES INCLUDING PRICES FOR PARTS AND LABOR. FACILITY MANAGER WILL SCHEDULE THIS WORK AFTER APPROVAL IS GIVEN TO THE CONTRACTOR. CONTRACTOR SHALL WARRANTY ALL WORK BOTH LABOR AND MATERIAL, WHICH MAY BE PERFORMED AND SHALL COMPLETE AND FORWARD TO FACILITY MANAGER (AT THE COMPLETION OF EACH MAINTENANCE VISIT), A CHECKLIST ITEMIZING ALL SERVICE PERFORMED AND/OR NEEDED. IF EMERGENCY SERVICE IS NEEDED, CONTRACTOR SHALL ARRANGE TO HAVE SERVICE AVAILABLE AS QUICKLY AS POSSIBLE AFTER APPROVAL TO PROCEED IS GIVEN BY THE FACILITY MANAGER. PHASE II: SCOPE OF WORK: CONTRACTOR SHALL PROVIDE ANY/ALL MATERIAL STATED AT NO ADDITIONAL CHARGE. THE CONTACTOR SHALL PERFORM ON A MONTHLY BASIS THE FOLLOWING TASKS: SERVICE/MAINTENANCE AND INSPECTIONS: CHECK FUEL, COOLING SYSTEMS, LEVELER, LUBRICATION, EXHAUST, ELECTRICAL SYSTEMS AND GOVERNOR/GENERATOR. CONTRACTOR SHALL BE RESPONSIBLE FOR INSPECTIONS OF ALL ITEMS LISTED BELOW: (1) DRAIN FUEL FILTER AND REPLACE ON MAIN TANK. DRAIN FUEL FILTER AND REPLACE ON DAY TANK. CHANGE FUEL FILTERS - BOTH TANKS, EXERCISE FUEL TRANSFER PUMP, INSPECT ALL COMPONENTS OF FUEL SYSTEM. (2) CHANGE WATER FILTER, RESTORE COOLANT TO PROPER LEVEL PROTECTED TO (-35F). (3) REPLACE ALL FAN BELTS. (4) INSPECT BATTERY AND SERVICE CHARGING SYSTEM. (5) INSPECT RADIATOR CONDITION FOR LEAKS. (6) CHANGE LUBRICATING OIL AND FILTERS. (7) CHANGE/CLEAN CRANK CASE BREATHER. (8) INSPECT/LUBE OIL SYSTEM. (9) INSPECT CONDENSATION DRAIN TRAP. (10) CHANGE GOVERNOR PUMP LUBE OIL. (11) CHECK LINKAGE AND BALL JOINTS; CHECK FOR VIBRATION AND NOISE; INSPECT ALL COMPONENTS, TEST GOVERNOR OPERATION. (12) CHECK BATTERY VENT CAP. (13) CHECK BATTERY CABLES AND TERMINALS. (14) CHECK BATTERY CHARGING RATE, AND CONDITION OF GENERATOR HOUSE. (15) PERFORM FULL RUN, CHECKING AND RECORDING ALL OPERATIONAL READINGS. LIST READINGS IN INSPECTION DOCUMENTS. (16) CLEAN VENT SCREEN. (17) INSPECT GENERATOR INSULATION, NOTE ANY UNUSUAL NOISES, TIGHTEN COVERS. (18) RECORD ALL EXHAUST LEAKS, VIBRATION NOISE, OR OTHER UNUSUAL CIRCUMSTANCES IN SUBMITTED DOCUMENTATION OF INSPECTION. The requirement will be at St. Albans Medical Facility located at179-00 Linden Blvd., St. Albans, NY 11425. The NAICS code is 811310 and the small business size standard is $7 million. Responses to this notice should include the following: company name, address, point of contact, telephone number, fax number, DUNS #, email address, and company status (large, small, small disadvantaged, women-owned, veteran owned, or service disabled veteran owned) to
[email protected]. All questions shall be addressed by email. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. This synopsis is not a solicitation announcement for proposal and no contract will be awarded from this announcement. All responses shall be submitted in writing no later than the close of business, 4PM, EST, August 11, 2010, to Greg Vogt, Contract Specialist Bronx VA Medical Center, 130 West Kingsbridge Rd., Bronx, NY 10468. Fax number is 718-741-4722. Email address:
[email protected]. If you need additional information, please contact me at by email address above. Service Disabled Vets must registered in Vetbizops, see below: VetBizOpps:http://www.vip.vetbiz.gov/general_user/register/default.asp Contractors must be registered in CCR: http://www.ccr.gov/ Seeking Federal Business Opportunities: www.fedbizopps.gov Contracting Office Address: Bronx VA Medical Center, 130 W. Kingsbridge Rd., Bronx, NY 10468 Place of Performance: St. Albans Medical Facility located at 179-00 Linden Blvd., St. Albans, NY 11425 Point of Contact(s): Greg Vogt, Contract Specialist 718-741-4321