THIS IS A PRESOLICITATION NOTICE The Department of Veterans Affairs, Network Contracting Office 9, located at 1639 Medical Center Parkway, Suite 204, Murfreesboro, TN, 37129, anticipates issuing a solicitation Request for Quotation (RFQ) on or about 11/22/2024 to request quotes for a three (3) year Blanket Purchase Agreement (BPA) consisting of three (3) ordering periods beginning upon anticipated award date of 01/01/2025 through 12/31/2027 for a Emergency Generator Load Testing Services BPA . SET-ASIDE: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) NAICS Code: 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance SBA SIZE STANDARD: $12.5 Million PSC: J061 Maint/Repair/Rebuild of Equipment-Electric Ware And Power Distribution Equipment DESCRIPTION: This requirement is for the Louisville, KY Veterans Affairs Medical Center. PERIOD OF PERFORMANCE: This BPA will consist of one guaranteed base ordering period, with two (2) optional one-year ordering periods as outlined below. Base Ordering Period: 01/01/2025 through 12/31/2025 Ordering Period 1: 01/01/2026 through 12/31/2026 Ordering Period 2: 01/01/2027 through 12/31/2027 IMPORTANT NOTICE: VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (NOV 2020) (DEVIATION) (a) Definition. For the Department of Veterans Affairs, Service-disabled Veteran-owned small business concern or SDVOSB : (1) Means a small business concern (i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition); (ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; (iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is listed in VA s Vendor Information Pages (VIP) database; and (v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR part 121 and 125, provided that any reference therein to a service-disabled veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB unless otherwise stated in this clause. (2) Service-disabled Veteran means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (3) The term small business concern has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632). (4) The term small business concern owned and controlled by Veterans with service-connected disabilities has the meaning given the term small business concern owned and controlled by service-disabled Veterans under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)), except that for a VA contract the firm must be listed in the VIP database (see paragraph (a)(1)(iv) above). (b) General. (1) Offers are solicited only from VIP-listed SDVOSBs. Offers received from entities that are not VIP-listed SDVOSBs at the time of offer shall not be considered. (2) Any award resulting from this solicitation shall be made to a VIP-listed SDVOSB who is eligible at the time of submission of offer(s) and at the time of award. (3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences. (c) Representation. Pursuant to 38 U.S.C. 8127(e), only VIP-listed SDVOSBs are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70. (d) Agreement. When awarded a contract action, including orders under multiple award contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406(b) and 125.6. Unless otherwise stated in this clause, a requirement in 13 CFR part 121 and 125 that applies to an SDVO SBC, is to be construed to also apply to a VIP-listed SDVOSB. For the purpose of limitations on subcontracting, only VIP-listed SDVOSBs (including independent contractors) shall be considered eligible and/or similarly situated (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to the following: (1) Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP listed SDVOSBs. (2) Supplies or products. (i) In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs. (ii) In the case of a contract for supplies from a non-manufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. (3) General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs. (4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime may be paid to firms that are not VIP-listed SDVOSBs. (5) Subcontracting. An SDVOSB must meet the NAICS size standard assigned by the prime contractor and be listed in VIP to count as similarly situated. Any work that a first tier VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For contracts referenced in (d)(2), (3), and (4) the cost of materials is excluded and are not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small businesses do not provide them. For additional information and more specific requirements on the limitations on subcontracting, refer to 13 CFR 125.6. (e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows: ____By the end of the base term of the contract or order, and then by the end of each subsequent option period; or ____By the end of the performance period for each order issued under the contract. (f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any requirement therein that applies to an SDVO SBC is to be construed to apply to a VIP-listed SDVOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants. (g) Precedence. Any inconsistencies between the requirements of the SBA Program for SDVO SBCs, and the VA Veterans First Contracting Program, as defined in VAAR subpart 819.70 and this clause, the VA Veterans First Contracting Program takes precedence. (h) Misrepresentation. Pursuant to 38 USC 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406, Debarment). Point of Contact: Kristie Collins, Contract Specialist see contact information on notice. END OF PRESOLICITATION NOTICE STATEMENT OF WORK FOR GENERATOR LOAD BANK TESTING AT THE Robley Rex VA MEDICAL CENTER 800 Zorn Avenue, Louisville, KY 40206 Overview Vendor to supply all materials, testing equipment, and service labor required to test seven (7) diesel generators. This will be a BASE + 2 optional years sevice request. This includes travel time, mileage, cabling up, load bank testing based off nameplate values, cool down support, cabling down, and restoration actions for all seven (7) diesel generators. Generator Listing Medical Center Location Description (EE, Brand, Rating, S/N) M004-1 22819, Caterpillar, 600 kW/208V, S/N 3FZ03269 M004-1 20525, Caterpillar, 400 kW/208V, S/N 4ZR04802 M004-1 25888, Cummins, 600 kW/480V, S/N EO40643366 101-6 16188, Kohler, 125 kW/208V, S/N 189718 BLDG 24 74512, Kohler,150 kW/208V, S/N SGM324JMB BLDG 11 45759, Caterpillar, 100 kW/208V, S/N 00C44LD4B00610 101-12a 45762, Caterpillar, 125 kW/208V, S/N 00C66AN6D01085 Scope of Work: Vendor to perform annual load testing IAW NFPA 110 2022 8.4.2.4 and EC.02.05.07. EP 6 on all seven (7) site generators. The load banking shall meet the Joint Commission s requirements and are as follows: 50% of nameplate rating for 30 minutes, followed by 75% of nameplate ratings for 60 minutes, plus warm up and cool down time for a total continuous run of 90 minutes. A written record shall be kept of each generator run. At 15-minute intervals, the following readings will be recorded: Lube Oil Pressure Water Temperature Exhaust Temperature Amperes Volts Frequency Prior to starting the generators, the vendor shall perform a pre-run inspection to include checking the oil level, coolant level and a visual inspection of the motor/generator. Vendor shall run with no load at end of test for cool down. Cable down and return generator to auto. Vendor shall furnish the load bank and make the necessary cable connections from the generator to the load bank. This may require parallel runs of cabling. In some locations, this may require barricades, safety cones or both. Vendor shall conduct site visit to determine parking, pathways and proper connections to the generator units. The testing schedule is to be coordinated around hospital operations and during normal business hours of 0700 to 1630, Monday through Friday. The work performed shall not interrupt any power to the hospital campus. Where Work Will be Conducted: The work will be conducted at the Veteran Affairs Medical Center, 800 Zorn Avenue, Louisville, Kentucky 40206. Period of Performance: Will begin upon award of contract and completed in 60 days. Project Completion Will be Determined Successful When: When each of the site generators have been tested to meet the annual requirements of NFPA 110 2022 8.4.2.4. Vendor provides written / digital service reports and/or inspection data to Roy Akina and David O Brien at
[email protected] and
[email protected] respectively. Qualification of Vendor The Contractor shall have technical training and track records of proven experience with generator operations and load banking for a minimum of five (5) continuous years. The Contractor shall have safety training either on-the-job or classroom type in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical and NFPA 70E Standard of Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certificates are available, the Contractor s employer shall certify that the service technician has met this requirement and submit it to the VA Contracting Officer. The Contractor shall contact Roy Akina, Supervisor of Facility Maintenance, at
[email protected] and 502-287-5420 to schedule the load banking a minimum of two weeks in advance. Ordering Information: Once invoice has been submitted in Tungsten/IPPS Payment will be administered to vendor upon completion in one full payment (total cost outlined in the invoice). Delivery: All equipment will be received at Veterans Affairs Medical Center Warehouse located at 800 Zorn Avenue, Louisville, Kentucky 40206, Roy Akina, Contract Officer Representative, will sign off on all equipment received. His contact information is: 502-287-5420 or
[email protected] .