R -- Analytical support services for the Business and Financial Management Community

The Naval Air Systems Command (NAVAIR); Aircraft Support Contracts Department (AIR 2.5.1.3), Patuxent River, MD 20670-1127 announces its intention to procure on a competitive basis, services and materials necessary to provide business and financial management support services for the Naval Air Warfare Center Aircraft Department (NAWCAD) Comptroller Competency and Program and Business Analysis Competency of NAVAIR. Offerors have the option of submitting a proposal as a Small Business or Unrestricted Business or both. Offerors shall also be able to propose under any or all GSA Schedule categories: Financial and Business Solutions (FABS), Management, Organization, & Business Improvement Services (MOBIS), and Information Technology (IT). Offerors will not be required to submit separate proposals for each Lot. As part of their proposals, offerors will indicate the GSA Schedule category (ies) for which they will be submitting their offers in accordance with the instructions provided in the solicitation. The Government will reserve the right to make awards to only the most highly qualified offerors for each GSA Schedule category. An offeror who receives an award in one GSA Schedule category will not be guaranteed an award in any other category. The award will cover a period of five years comprised of one base year and four one-year options. The total estimated dollar value for the BPA will be $120 million, estimated at $24 million for each year of the BPA. Responsible sources, expected release date for the solicitation shall be July 1, 2004. The solicitation will be made available on the NAVAIR Home Page at http://www.navair.navy.mil/bus. Offerors who have previously requested a copy of the RFP will be notified via e-mail when it is released. All responsible sources may submit a proposal, which shall be considered by the agency. The Government is not obligated to and will not pay for any information received from potential sources as a result of this synopsis. REQUIREMENTS The NAWCAD Comptroller Competency in collaboration with the NAWCAD Program and Business Analysis Competency together form the NAWCAD Business and Financial Management Community (B/FMC). The anticipated effort under this BPA includes but is not limited to, the following: 1.0 INTRODUCTION 1.1 The Comptroller Competency and the Program and Business analysis Competency work in close collaboration with each other to provide advocacy and common processes and tools forming the Business and Financial Management Community (B/FMC). 1.2 The Comptroller Competency reports directly to the Commander, Naval Air Warfare Center Aircraft Division (NAWCAD) and has fiduciary and financial policy responsibility in supporting NAWCAD in the Naval Air Systems Command (NAVAIR). The Comptroller Competency provides support services for budget formulation and justification; budget execution and tracking; workload planning and resource management; appropriation allocations and funds reporting; accounting and resource operations; financial policies; preparation, submission and justification of appropriation, manpower, and other resource budgets. 1.3 The Program and Business Analysis Competency reports to the Head of Corporate Operations, NAWCAD, and provides for the successful program and business analysis support of NAWCAD by providing financial and business information systems and subsystems interface. The Program and Business Analysis workforce supports customers across NAWCAD by providing business and financial advice, training, and services to the NAVAIR organization elements; workload planning and resource management; business and financial policies; business and financial system processes and oversight; preparation, submission and justification of appropriation, manpower, and other resource budgets; operating programs planning and analysis; business and organization analysis; resource reports and analysis; and establishes consistent business policies, processes, metrics, tools and automated systems. 2.0 SCOPE 2.1 The contractor shall provide analytical support in the areas of budget (formulation and execution), accounting, policy, workload planning, manpower management, and technical acquisition assistance and document management activities. Periodically, workload will be impacted by non-routine action items and data calls originating from multiple sources. The contractor shall provide support in responding to these fluctuating workload requirements. 3.0 APPLICABLE DOCUMENTS Chief Financial Officer’s Act MIL-STD 881 NAVCOMPT Manuals Current NAVAIR and NAVAIRWARCENACDIV Instructions relative to budget policy, formulation and execution 4.0 TECHNICAL REQUIREMENTS FABS – Financial and Business Solutions 4.1 Budget Support. The contractor shall provide budget execution support to the NAVAIR NAWCAD B/FMC in preparing the annual command-wide competency and program budgets. 4.1.1 The contractor shall provide support for planning, developing, implementing, and evaluating financial directives, instructions, and procedures for budget formulation/justification and execution. The contractor shall prepare analyses for reclamas, defending budgets and other financial analytical studies and develop requirements for financial statements. 4.1.2 The contractor shall provide support for the receipt, administration, issuance and reporting of all incoming and outgoing direct citation and reimbursable funds. 4.1.3 The contractor shall provide budget execution services including receipt, administration/issuance and reporting of funds and multiple types of appropriations. 4.2 Accounting Support. The contractor shall maintain and ensure the integrity of financial operations and accounts/reports as required under the Chief Financial Officer’s Act by providing financial advice, training, and services involving accounting operations to the entire organization. 4.2.1 The contractor shall provide support in the areas of managerial and cost accounting for the Navy Working Capital Fund operation. The contractor shall provide support in defining accounting system requirements and resource reports. 4.2.2 The contractor shall plan and execute accounting programs, implement and interpret policy, develop financial and accounting system requirements and identify system problems and deficiencies. 4.2.3 The contractor shall provide support for the oversight of payroll issues and timekeeping functions, commercial/Government invoice certifications and timely payment. The contractor shall research and resolve unmatched disbursements and coordinate action with DFAS/ERP as appropriate. MOBIS – Management, Organization, & Business Improvement Services 4.3 Programs and Business Analysis. The contractor shall provide business/financial/resource planning and management support to various program management offices and competencies. The contractor shall support the coordination and administration of all business and financial formulation, submission, justification, and execution services. 4.3.1 The contractor shall provide business analysis and data collection support and coordination of all business and financial corporate data calls for respective competencies and programs. 4.3.2 The contractor shall provide support in implementing corporate initiatives and in providing workload/business forecasting analysis studies for competencies and programs. The contractor shall provide support in developing documentation for acquisition planning including risk assessment and business/financial advice. 4.4 Workload Planning. The contractor shall provide support in developing technical work packages and work breakdown structures in support of competencies and programs. The contractor shall support the development of Work Breakdown Structures (WBS) and Networks and Activities in support of the ERP Sigma solution. The contractor must have knowledge of the functional requirements of the planning process from both a project and corporate perspective. 4.4.1 The contractor shall participate in the on going efforts associated with the deployment and training of the Sigma solution. This support shall include preparing training packages and related materials, conducting classroom exercises, and providing hands-on training support to the user community. 4.5 Manpower Management. The contractor shall provide support to prepare and review routine organization documents in accordance with personnel policies. The contractor shall conduct program management studies; identifying manpower issues and recommends solutions. The contractor shall analyze manpower ratios, such as, productivity, skills mix, and civil service vs. contractor mix and training and report results accordingly. 4.6 Acquisition Assistance. The contractor shall provide support in developing acquisition documentation such as acquisition plans, work statements, personnel qualifications, justification and approval documents, modifications, change orders, and small purchase requirements. 4.7 Document Management. The contractor shall scan original documents such as, correspondence, charts, budget exhibits, invoices, and other documentation into digital data that can then be transferred to a new media (e.g. CD-ROM, diskettes) and various formats, such as Word, Excel, and PDF, for electronic storage. The contractor shall maintain the electronic document library and provide distribution as appropriate. IT – Information Technology 4.8 Business Warehouse/Financial Systems Support. The contractor shall analyze the organization, operation, and management of NAWCAD programs and prepare studies concerning management information requirements. The contractor shall apply analytical methods and/or techniques to gather, analyze, and evaluate financial information required by program or project managers and customers, and provide recommended alternatives and solutions. 4.8.1 The contractor shall apply a knowledge of the Naval Air Warfare Center financial systems, computer systems engineering techniques, and advanced software development methodologies to the business planning of financial computer systems development projects. 4.9 e-Business. The contractor shall support the development of the functional requirements and identify an approach to transitioning to a web-enabled business environment. The contractor shall provide analysis and input required to help shape and influence an e-Business strategy throughout NAWCAD and establish steps for submitting, reviewing and approving ideas and initiatives through the NAWCAD eBusiness Working Group. Points of contact for contracts are Vanessa Seymour at [email protected] or telephone (301) 757-2619 or Miriam Bonk (PCO) at [email protected] or telephone (301) 757-8940. Technical point of contact is Linda Lepper at [email protected] or telephone (301) 342-2922.