PRE-solicitation Notice 100% SDVOSB SET ASIDE This is a PRE-solicitation notice that the Veterans Health Administration intends to solicit quotes to provide a Combo Initial Outfitting, Transition, and Activation (IOT&A) Indefinite Delivery/Indefinite Quantity (IDIQ) contract at the Northern California Health Care System (Chico/Redding CBOCs). Please reference the attached draft Performance Work Statement (PWS) for specific project information and requirements. This requirement will be set-aside 100% for Service Disabled Veteran-Owned Small Businesses (SDVOSBs) using FAR Part 12, 13 and 37. To be eligible for an SDVOSB set aside under VA s Veterans First Contracting Program, SDVOSBs must: 1) be verified by the Department of Veterans Affairs (VA) as SDVOSB (see https://www.vip.vetbiz.gov/ for details) - and - 2) meet the small business size standard for NAICS 541614. The solicitation is anticipated to be posted on www.fbo.gov for download on or about August 15, 2017. Potential offerors are advised that there may be truncated response time on the solicitation that will follow this pre-solicitation. Anticipated closing date of the solicitation will be September 7, 2017. Solicitation posting and closing dates are subject to change as necessary and amendments will be issued as accordingly. Technical Questions: Potential offerors are encouraged to submit questions regarding the project s requirements as of the date of this pre-solicitation posting through the cut-off date for questions, that will be identified in the solicitation. All questions must be submitted electronically to
[email protected] and
[email protected]. It is anticipated the question and answer period will end one week after the solicitation posting date. Potential offerors are encouraged to review that attached draft PWS and exhibits and submit their questions as early as possible. Requirements: It is likely that the IDIQ PWS is substantially finalized as posted. However, changes may be made as necessary up until solicitation closing date. It is expected that the first two Task Orders (TO#1: Pre-planning tasks & TO#2: Warehousing) will be included as part of the solicitation and awarded concurrently with the IDIQ. Proposals will be required for all three requirements (IDIQ, Task Order #1 and Task Order #2). A Furniture Fixtures and Equipment list (Attachment C) is unavailable at this time. A draft FF&E list should be available at the time of solicitation. Evaluation: The Government intends to evaluate quotes IAW FAR Part 13.106-2(b)(3) using best value. The Government will use the factors listed below to determine the best value. Lowest price may or may not be deemed the best value. Best value will be based on the following (subject to change before solicitation): 1. Technical: The Government will evaluate each offer to determine if the offer represents a comprehensive response and technical capability to perform the work outlined in the RFQ. Subfactor 1.1 Understanding the Requirement. The Government will evaluate each offer to determine the confidence level and the depth of understanding of the project that each offeror demonstrates in their proposal. This evaluation will include, but not necessarily be limited to, the following: Does the Offeror s technical response include all PWS tasks? Does the Offeror include all relevant labor categories and hours to meet the Government s requirements? Does the Offeror propose an approach under each task that demonstrates a thorough understanding in providing IOT&A services? Does the Offeror s approach take into consideration the Government s schedule? Does the Offeror describe in detail, the operational plan for meeting the services under the PWS? This shall include, but not limited to: management approach and staffing plan Subfactor 1.2 Corporate Technical Experience: The Government will evaluate the contractor s experience for up to four projects in delivering similar types of services as related to size and complexity over the last five years. Experience within federal healthcare facilities is preferred. The Government will attempt to contact the Offeror s submitted reference(s) for each of the submitted project(s) via email and phone one time. The Government will evaluate the contractor s experience in delivering like Tasks in the PWS as related to size and complexity. Subfactor 1.3 Key Personnel/Resumes: The Government will evaluate the Offeror s submitted resumes for the following positions determined to by Key Personnel for this requirement. Resumes will be evaluated as to the minimum and preferred qualifications listed. Additional experience or other relevant achievements that will be beneficial to the successful performance of this project will be considered. On-Site Project Manager Certified PMP required Experience activating healthcare facilities is required. Federal healthcare facility activation experience is preferred. VHA healthcare facility activation experience is preferred. Senior Transition Planner Federal healthcare experience is required Experience in activating healthcare facilities is preferred. Senior Designer Experience in healthcare facility design is required. NCIDQ Certification is required. Senior Acquisition Specialist Knowledge of federal acquisition regulations is required. Experience developing procurement packages for federal projects is required. Experience with healthcare facility activation projects is preferred. VHA acquisition experience is preferred. Warehouse Supervisor Experience warehousing in a healthcare environment is required. 2. Past Performance: The Government will evaluate the offeror s past performance on active and physically completed federal contracts. The Government will contact the Offeror s submitted references on government contracts. The Offeror should provide up to four references for similar services that they have provided under government contracts within the past five years. The Government will also review past performance databases such as CPARS and PPIRS as a baseline for the past performance assessment. The Government may also use any other information available to supplement the past performance assessment. The past performance evaluation will assess the relative risks associated with an offeror s likelihood of success in performing the PWS requirements as indicated by the Offeror s record of past performance. Offeror must provide as part of Past Performance: Contract Number or Project Number Name and address of contracting activity Name and telephone number of Contracting Officer Name and telephone number of Program Manager or COR Dates of contract performance Total contract value to include all options List of any subcontractors 3. Price: The Government will conduct a comparative analysis of the fixed prices as to how well they reflect the requirement (e.g., can the offeror deliver the services at the quality level required in the PWS for the proposed fixed price, is there sufficient rationale in the offeror s proposal to support the price proposed). The price analysis will be based on the labor categories and hourly prices proposed as well as the fixed priced CLINS submitted under the CLIN Pricing Schedule. The Government will compare proposed fixed price CLINs and hourly labor rates amongst the competing offerors to determine if there are any standout anomalies. Comparative price analysis will be used to determine that the prices are fair and reasonable and realistic in accordance with FAR 13.106. If there is a wide difference between fixed prices and labor rates then additional analysis and/or communication requesting additional supportive rationale for proposed prices may be required. Task Order 1 and Task Order 2 must be submitted as separate quote documents. The services ordered under these two task orders must be covered in the IDIQ technical submission. However, for the purposes of task order award, a proposal for each is required, along with a firm fixed price quote. Quotes for the two task orders are limited to 15 pages each (not including pricing). Task Order 1 and Task Order 2 will not be used as part of the evaluation because all information pertaining to the task orders should be covered under the IDIQ technical proposal. However, failure to provide a quote for each task order along with the IDIQ quote will render your overall package unresponsive. Any questions for this PRE-solicitation should be sent via e-mail to both
[email protected] and
[email protected]. No telephone requests/questions will be accepted. This PRE-solicitation notice does not constitute a request for proposals.