This procurement is restricted to Service Disabled Veteran Owned Small Business (SDVOSB) firms who have an operational office located within a 300 mile radius of the VA Northern Indiana Health Care System (NIHCS), 2121 Lake Ave, Ft. Wayne, IN 46805. The mileage restriction is in compliance with VAAR 805.207(b0. This requirement is being procured in accordance with the VAAR 836.606-73 as implemented in FAR Subpart 36.6. Description of work to be performed includes: Architect-Engineering services are required for Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, and all other related information for Project #610-311 Expand Building 1 - 1st Floor Primary Care. The project will include design work for the preparation of 100% complete working drawings and contract documents using edited VA Master Specifications to complete the following: I. STATEMENT OF AE TASKS A. The Architect/Engineer shall provide design services necessary to furnish: Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information as outlined in the "AE Instructions for project 610-311 Expand Building 1 - 1st Floor Primary Care at the VA Northern Indiana Healthcare System (NIHCS) FT. Wayne, IN. 1) The AE firm shall furnish professional services for 100% design to construct and addition of approximately 15,000 GSF to building 1. 2) The new space shall be designed to accommodate as many PACT team lets and ancillary support functions as available space allow which includes the following functions based on the guides, manuals, and planning criteria listed above and include the following; a. Reception areas - patient check in, general waiting, Male & Female toilets, and patient education workstation. b. Patient areas - exam rooms, women's health exam and toilet rooms, consult rooms, general procedure rooms, Patient toilets, and height/weight stations. c. Support Area - Medication room, medical equipment storage, clean/soiled utility rooms, crash cart alcove, and Housekeeping aides closet (HAC). d. Staff and Administrative Area - locker area, staff lounge, workroom, tele-health room, extended team workstations, and team workstations. e. Other Areas - Mechanical, electrical, OIT, Security rooms as necessary, and corridor/common space. f. Site improvements - paving, concrete work, concreted dock retaining walls, trench drain and associated storm sewer system, and concrete/asphalt receiving area. 3) All work shall be in accordance with NEC, EPA, VA and VA NIHCS Regulations. 4) The AE will be required to attend in person (or Senior Delegate of AE) to pre-bid meetings, a pre-construction meeting, project construction meetings and a final inspection meeting. There will also be various construction site meetings that will require a representative of the AE. 5) The A/E shall research the existing record drawings regarding existing surroundings. Research shall include subsoil drainage system installed with the existing building and geotechnical investigation for design of foundations and any additional subsoil drainage work required by the scope of work. Existing drawings of the building 1 are on file at the VA NIHCS for review by the AE. The AE is responsible for the accuracy of the drawings as part of the design. Access to the files shall be coordinated through the COR. 6) AE will provide meeting notes / minutes for meetings and conference calls. 7) The A-E shall provide competent design and construction period services utilizing individuals who are adequately knowledgeable of the various design disciplines including but not limited to architectural and engineering of structural, mechanical, electrical, and special systems as required by the project. Changes in personnel from those who are proposed in negotiations, interviews, kick-off meeting, and/or A-E submission forms must be approved in writing. The registered individuals who will stamp the completed documents shall accomplish engineering design work. B. The AE shall provide cost estimation, project scheduling & phasing, bid period and construction period services as further described in the contract. Estimates shall have a full itemized line item breakout commensurate with the degree of design accomplished. At the Schematic Design phase, square foot estimates would be adequate. As the design progresses in detail, so the estimate would progress in detail. C. The AE shall provide bid documents in both hard paper copies and electronic format. Electronic format shall include both AutoCAD and Microsoft Word/Excel as well as PDF format for all. Final PDF of the construction drawings shall include the professional stamp. D. AE shall design construction to phase and coordinate work to minimize disruptions to medical center operations. Outages shall be minimized and temporary conditions planned to maintain critical utility systems. Suitable space/access for mechanical room equipment maintenance must be maintained throughout construction. To keep the number of outages to a minimum, group common work. Phasing of interruptions shall be clearly indicated on the construction documents. E. A-E shall design within funding limitations. AE shall coordinate cost control measures with COR to design within funding limits. Cost control alternatives shall be explored in Design Development (DD's). The AE is required by national VA directive to include a 20% bid deduction. F. Review AE Quality Alerts from the TIL. Design completion timeframe of 280 days after receipt of the Notice to proceed. The A/E firm shall also be required to perform construction period services after award of the construction project contract. In accordance with FAR 36.204, the estimated magnitude of the resulting construction project is between $5,000,000 and $10,000,000. Qualifications (SF330) submitted by each firm for Project #610-311 for "Expand Building 1 - 1st floor Primary Care" will be reviewed and evaluated based on the following criteria: Prospective firms are required to address all selection criteria within submitted SF330 packages using additional pages as required and SF 330 submissions including any additional pages are not to exceed fifty (50) pages. Selection criteria shall be in accordance with Federal Acquisition Regulation (FAR) Part 36.602-1 and VA Acquisition Regulation (VAAR) Part 836.602-1 as follows: (1) Professional Qualifications: the qualifications of the individuals which will be used for these services will be examined for experience and education and their record of working together as a team. The specific disciplines which will be evaluated are architectural, engineering, and estimating. (2) Specialized Experience and Technical Competence: specific experience and technical skill in the type and scope of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (3) Capacity to Accomplish the Work: the general work load and staffing capacity of the design office which will be responsible for the majority of the design and the ability to accomplish the work in the required time will be evaluated. (4) Past Performance: the past performance of the firm on contracts relevant in scope to the advertised project that were accomplished with the Department of Veterans Affairs, other Government agencies, and private industry in terms of cost control, quality of work, and compliance with performance schedules will be examined. Project past performance references older than 3 years will receive a lesser score than those references for projects accomplished within the past 3 years. (5) Location of Design Firm: the geographic proximity of each firm to the location of the VA Medical Center will be evaluated. This criterion will apply to the office from which the majority of the design services will be performed. Scoring will be based off of the proposed location of the prime contractor firm for this category and scoring shall be as follows: within 75 miles - Excellent (Blue); 76 - 125 miles - Very Good (Green); 126 - 175 miles - Acceptable (Yellow); 176 - 225 miles - Marginal (Orange); 226 -300 miles - Poor (Red) (6) Claims and Terminations: record of significant claims against the firm or terminated contracts because of improper or incomplete architectural and engineering services will be examined. (7) Reputation in A-E Community: reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (8) Specific experience and qualifications: of personnel proposed for assignment to the project and their record of working together as a team. FAILURE TO CLEARLY ADRESS ALL EIGHT LISTED EVALUATION CRITERIA AND INFORMATION REQUIRED BY THE SUBMISSION REQUIREMENTS BELOW MAY RESULT IN REJECTION OF SF330. The NAICS Codes for this procurement is 541310 Architectural Services and small business size standard of $7.5 Million. Award of a Firm Fixed Price contract is anticipated. Anticipated time for completion of design is approximately 280 calendar days including time for VA reviews. The A/E firm shall also be required to perform construction period services if award of a construction project contract is made. DATABASE REGISTRATION INFORMATION: VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR THIS ACQUISITION IS 100% SET-ASIDE FOR QUALIFIED SERVICE DISABLED VETERAN OWNED SMALL BUSINESS AE FIRMS IN COMPLIANCE WITH VAAR 852.219-10. ONLY BUSINESSES VERIFIED AND LISTED IN THE VENDOR INFORMATION PAGES DATABASE, (HTTP://WWW.VETBIZ.GOV) SHALL BE CONSIDERED. SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Registrations require that federal contractors register in the System for Award Management (SAM) database at www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their qualifications package. THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person providing services under this contract. Further the contractor is required to certify that all persons listed in the qualifications package have been compared against the EPLS list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall be required to enroll in E-Verify within 30 days of the contract award date. They shall also need to begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54) Qualified A-E firms are required to respond if interested by submitting one (1) original completed Standard Form 330 qualification package Parts I and II to include all consultants (form available on-line at: http://www.gsa.gov/portal/forms/download/116486) Must include in Part I Section H an organizational chart of the firm (excludes consultants) and a design quality management plan. Submission information incorporated by reference is not allowed. All submissions must be bound in some manner (spiral, wire, binder, etc.) and a CD copy of the Standard Form 330. Completed SF330s can be delivered to Battle Creek VA Medical Center, Attn: Craig Jenkins, Contract Specialist, NCO 10 West Contracting Office (90VC), 5500 Armstrong Rd, Building 9, Battle Creek, MI 49037, no later than 3:00 p.m. EDT June 27th, 2016. Outermost envelope or packaging shall clearly identify Solicitation number and project. Information shall be submitted via commercial express service. No hand carried deliveries. Telegraphic, email, and facsimile forms are prohibited. All submissions must be bound in some manner (spiral, wire, binder, etc). Award of any resultant contract is contingent upon the availability of funds. No solicitation document is available and no other information pertaining to project scope, etc. is available at this time. Any request for assistance with submission or other procedural matters shall be submitted via email only (
[email protected]), telephone inquiries will not be honored. After the evaluation of SF330 submissions in accordance with the evaluation criteria, three or more of the most highly qualified firms will be chosen for interviews to present their approach to the design to arrive at selection of the number one firm for negotiations. The contract is anticipated to be awarded in August/September 2016. The Government will not pay nor reimburse any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement.