Description
EMERGENCY PREPAREDNESS & RESPONSE GROUP (previously known as FEMA)Frederick County, VA ANNOUNCEMENT NOTICE FOR PUBLIC INTEREST – Design Excellence Opportunity • The United States General Services Administration (GSA) is soliciting for Design, Construction and Management Services for a new office building in Frederick County, Virginia of approximately 135,534 ANSI/BOMA Office Area Square Feet (BOASF), comprised of 105,054 BOASF of office and related use, and 30,480 BOASF of light-industrial warehouse space for the tenant. The project will be accomplished via Lease Construction. GSA will utilize a Two-Step Best-Value Source Selection Process with Design Excellence in Leasing to select the most qualified Offeror. Additionally, this new building shall be required to achieve LEED Certification. The evaluation factors in the Two-Step Best-Value Source Selection Process are as follows: Step I: Past Performance Project Management Plan Project Team Design Philosophy At the completion of step one the Source Selection Evaluation Board (SSEB) will develop an advisory short-list from the Offeror’s proposals submitted in Step I. At this time, all Offerors proceeding into Step II will be given program of requirements information, security requirements, site studies, etc. Offerors in the Step II phase will be evaluated based on: Building and Site Security Features Building Systems/LEED Qualifications of Design Team Interviews Following Step II, GSA may have questions/comments on the Design Excellence elements that were submitted for Offerors to address prior to asking for price. Specific details concerning the Source Selection Criteria will be included in the Solicitation for Offerors. Site Selection A site for this building has been pre-determined. The site is currently an open field located north of Winchester, VA, northwest of Interstate-81 and Route 11. This 17 acre site is part of the Rutherford Industrial Park. The site shall be utilized to include necessary set-backs and perimeter security. Attached under FedBizOpps with this announcment are the Site Location Map and Aerial View of Project Site and Surrounding Properties. Time Line •Pre-Bid Meeting is Scheduled on 29 September 2005 starting at 9:00am at the Hampton Inn on Berryville Avenue in Winchester, Virginia. •Offerors will submit Proposals for Step I Requirements on or about October 21, 2005. •GSA to notify all Offerors of status on or about November 4, 2005. •Issuance of design criteria to short-listed offerors is on or about November 7, 2005 followed by a second pre-bid and small business networking session. •Offerors will submit proposal for Step II Requirements on or about December 16, 2005. •Anticipated award is February 21, 2006. •Project Completion to include design, construction and occupancy will be 16 months following Notice to Proceed. The Solicitation for Offerors (SFO) will be available through GSA. The Offeror must submit a “Form B, Request for Sensitive But Unclassified Documents,” to GSA prior to be eligible to receive the SFO. Once GSA receives reviews and approves Form B, the Offeror is eligible to receive the SFO. All subcontractors, suppliers and any other entities that require access to the SFO must submit this form. The SFO will ready for release on or about September 23, 2005, however GSA will accept Form B as of the posting of this announcement. Please contact Ms. Melinda Richardson, GSA Realty Services Technician at 215.446.4539 when submitting your copy of the Form B and/or fax your completed copy to Ms. Richardson’s attention at 215.209.0517. Form B is attached. FORM B REQUEST FOR SENSITIVE BUT UNCLASSIFIED DOCUMENTS PROJECT TITLE ______________________ BUILDING NAME ______________________ CONTRACTOR ______________________ A/E ______________________ CM ______________________ Other ______________________ This solicitation includes Sensitive But Unclassified (SBU) building information. SBU documents provided under this solicitation are intended for use by authorized users only. In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to SBU building information per the solicitation. REASONABLE CARE: 1. Limiting dissemination to authorized users. Dissemination of information shall only be made upon determination that the recipient is authorized to receive it. The criterion to determine authorization is need-to-know. Those with a need-to-know are those who are specifically granted access for the conduct of business on behalf of or with GSA. This includes all persons or firms necessary to do work at the request of the Government, such as architects and engineers, consultants, contractors, sub-contractors, suppliers, and others that the contractor deems necessary in order to submit an offer/bid or to complete the work or contract, as well as maintenance and repair contractors and equipment service contractors. NOTE: It is the responsibility of the person or firm disseminating the information to assure that the recipient is an authorized user and to keep records of recipients. Authorized users shall provide identification as set forth below: Valid identification for non-Government users. Authorized non-Government users shall provide valid identification to receive SBU building information. The identification shall be presented and verified for each dissemination. Valid identification shall be all items (a) through (c), below, and including item (d), as necessary: (a) A copy of a valid business license or other documentation granted by the state or local jurisdiction to conduct business. The license at a minimum shall provide the name, address, phone number of the company, state of incorporation, and the name of the individual legally authorized to act for the company. The business must be of the type required to do the work. A general contractor’s license may be substituted for the business license in states that do not issue such licenses. In the rare cases where a business license is not available from the jurisdiction, the information shall be provided and testified to by the submitter; and (b) Verification of a valid DUNS Number against the company name listed on the business license or certification. Verification may be obtained through http://www.fpdc.gov, or by calling Dun & Bradstreet at 703-807-5078 to set up an account; and (c) A Valid IRS Tax ID Number of the company requesting the information; and, as necessary, (d) A Valid picture state driver’s license shall be required of person(s) picking up SBU documents. Phone verification must be made to a previously validated authorized user that the individual(s) picking up the documentation is authorized to do so by the company obtaining the documents. SBU documents will not be released to any individual or firm who has not, either previously or at the time of pickup, supplied the required documentation as outlined in paragraphs (a) through (c), above. 2. Retaining and destroying documents. The efforts required above shall continue throughout the entire term of the contract and for whatever specific time thereafter as may be necessary. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process or completion of the work). Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CD’s, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software. 3. Term of Effectiveness. The efforts required above shall continue throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the Government. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. 4. Written agreement of disposal. For all contracts using SBU building information, the contractor shall provide a written statement that he and his subcontractors have properly disposed of the SBU building documents, with the exception of the contractor’s record copy, at the time of Release of Claims to obtain final payment. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process or completion of the work). Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CDs, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software. The recipient acknowledges the requirement to use reasonable care, as outlined above, to safeguard the documents and, if not awarded, the contract (and at the completion of any protest/appeal process) will make every reasonable and prudent effort to destroy or render useless all SBU information received during the solicitation. I agree that I will abide by this agreement and will only disseminate Sensitive But Unclassified (SBU) building information to other authorized users under the conditions set forth above. Name of Requestor: ______________________________________ (Please Print) Name Of Firm: ___________________________________________ Signature: ______________________________________________ Title: __________________________________________________ Date: __________________________________________________ Telephone Number: ______________________________________ Address: _______________________________________________ _______________________________________________ _______________________________________________ Copy of business license attached DUNS Number: _________________________________________ Verified: Yes No IRS Tax ID Number______________________________________ . CONTACT INFORMATION GSA Contracting Officer: Douglas Dooling 20 N. 8th Street Philadelphia, PA. 19107 Tele: 215.446.4505 GSA Realty Specialist: Charlie Johnson 20 N. 8th Street Philadelphia, PA. 19107 Tele: 215.446.4543 All Offerors will be required to obtain all municipal information directly from Frederick County. Information from Frederick County is available at http://www.winva.com/fema This, and any other pertinent municipal information, can be obtained from Frederick County at: Patrick Barker, AICP Executive Director Winchester-Frederick County Economic Development Commission 45 East Boscawen Street Winchester, VA 22601 phone - 540.665.0973 fax - 540.722.0604