Description
PERFORMANCE WORK STATEMENT (PWS) Aviation Fuel Truck with Operator for the 204 th ARL Part 1 General Information 1. General : This is a non-personal services contract to provide one (1) Aviation Refueling/Defueling Truck with Operator . The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1.1 Description of Services/Introduction : The Contractor shall provide personnel, equipment, tools, materials, supervision, and transportation, necessary to provide one (1) 5,000 gallon (minimum) aviation refueling and de-fueling truck at Apiay Air Base, Colombia. If this truck isn’t capable of handling both operations (Refueling and De-fueling) then, a second truck with a minimum of 2,500 gallon capacity for de-fueling operation is also acceptable. The truck and operator will remain under Contractor ownership, but scheduled by 204th MI Bn (AR) personnel and US Army South. 1.2 Background : Aircraft Refueling and Defueling support at Apiay AB. 1.3 Objectives : The purpose of this requirement is to provide one (1) 5,000 gallon refueling and defueling truck with driver for the 204 th ARL. 1.4 Scope : The purpose of this requirement is to provide Refueling and De-fueling service at Apiay, AB. 1.5 Period of Performance : The period of performance will be for one (1) year. The Period of Performance reads as follows: Base: 8 April 2016 – 7 April 2017 1.6 General Information 1.6.1 Quality Control : The Contractor shall have a quality control process to ensure all work described in this PWS is performed at or above the standard defined in the Performance Requirements Summary (PRS) and that identifies and corrects potential and actual problem areas throughout the entire scope of the contract. The process shall include clear procedures to identify and prevent recurrence of defective services and shall contain specific surveillance techniques for contracted services. The contractor shall submit a hard copy of their quality control plan 10 days after contract award to the COR and Contracting Officer for acceptance. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC plan. 1.6.2 Quality Assurance : The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). 1.6.3 Recognized Holidays : None 1.6.4 Place of Performance : The work to be performed under this contract will be performed at Apiay AB, Villavicencio, Meta, Colombia. 1.6.5 Hours of Operation : The Contractor shall ensure that their personnel are on duty between 0700 and 1600 hours, Monday through Saturday, and on call for Sundays. Under normal operating conditions, the Contractor will normally refuel one to two aircraft per day, but mission schedules may require more. Where possible, advance notification shall be given the Contractor for scheduling purposes. 1.6.6 Type of Contract : The government will award a Firm Fixed Price contract. 1.6.7 Other Requirements : Contractor personnel performing work under this contract must comply with the following requirements: 1.6.7.1. The Contractor’s drivers must obtain access to Apiay Air Base. Requirements listed in 1.6.7.2 shall be submitted to the ARSOUTH FOS Commander at least 10 working days prior to contract award. Drivers must be cleared through the CACOM 2 Chief of Security and the RSO. The ARSOUTH FOS Commander shall assist with security requirements and base/ramp access. The ARSOUTH FOS Commander’s contact information is listed below. - POC: Mr. Richard Kempf - Apiay BOS Manager - ADDRESS: Apiay AB - PHONE NUMBER 321-490-7555 1.6.7.2 The Contractor must provide the following information for each operator and vehicle performing services under this contract to the ARSOUTH FOS Commander at least 10 working days prior to contract award and as changes occur; • Full Name • Copy of their driver’s license • Copy of their Colombian cedula • Make, Model and Type of vehicle • Vehicle plate number • Proof of Insurance • Fuel Handlers Certificate 1.6.7.3 The Contractor shall keep the listing current and provide updates to the Contracting Officer Representative (COR) as necessary. If Contractor adds new operators to the pool of cleared drivers, it takes approximately ten (10) workdays to get a driver cleared for access. 1.6.7.4 The Contracting Officer (KO) and/or COR reserve the right to exclude any employee from performance under this contract if information exists that the employee is a security risk. The exclusion of an employee will not relieve the Contractor from performance of services required. 1.6.7.5 The Contractor is responsible for obtaining all driving and insurance credentials required by the Colombian law. Copies of these credentials shall be provided to the KO at the time of offer. 1.6.7.6 Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. 1.6.8 Key Personnel : The Contractor shall designate a Project Manager (PM) fluent in Spanish and possesses a good working knowledge of English (Level 3 State Department Standards) to be able to understand conversations in English. The PM shall act as the point of contact for all contract requirements. The dispatch personnel shall possesses a good working knowledge of the English language to proficiently take service requests by US personnel. 1.6.9 Contractor Travel : N/A PART 2 DEFINITIONS & ACRONYMS 2. Definitions and Acronyms : 2.1 DEFINITIONS: Bellow is the list of the definitions: 2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. 2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government. 2.1.3 CONTRACTING OFFICER REPRESENTATIVE (COR): A person designated in writing by the KO that provides detailed technical oversight of the Contractor’s performance and reports his or her findings to the Contracting Officer in a timely, complete and impartial fashion to ensure the Government receives the services procured in accordance with the PWS. However, he or she is not empowered to make any contractual commitments or authorize any contractual changes on the Government’s behalf. Any changes that may affect contract price, terms, or conditions shall be referred to the Contracting Officer for action . 2.1.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) : Describe the systematic methods use to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards/quality levels identified in the PWS and the contractor’s quality control plan (QCP), and to ensure that the government pays only for the level of services received. 2.1.5 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. 2.1.6 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. 2.2. ACRONYMS ARP Administradora de Riesgos Profesionales / Work Connected Injury Policy COR Contracting Officer Representative CRC Certificado Aptitud Fisica / Physical Fitness and Mental Coordination Certificate EPS Empresa Promotora de Salud / Health Entity KO Contracting Officer NA Not Applicable PWS Performance Work Statement PM Project Manager POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QC Quality Control RSO Regional Security Office U.S. United States TE Technical Exhibit SOAT Seguro Obligatorio para Vehiculos (Automotive Insurance) PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES 3. GOVERNMENT FURNISHED ITEMS AND SERVICES : N/A PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES 4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES : 4.1 General : The contractor shall provide all resources necessary to include but not limited to management, supervision, personnel/drivers, training, equipment, materials, supplies, fuel, repair parts, maintenance, insurance and any other equipment needed. 4.2 Secret Facility Clearance : N/A 4.3 Materials : Spare tire, emergency spill kits , functional fire extinguisher and personal protective gear. 4.4 Equipment : Fuel Truck. PART 5 SPECIFIC TASKS 5. Specific Tasks: 5.1 Basic Services : The Contractor shall provide one (1) 5,000 gallon aviation refueling truck (this is a minimum capacity, and does not restrict operations of larger fuel trucks) and operator to support refueling & de-fueling operations at Apiay AB, for both rotary and fixed wing aircraft. . If this truck isn’t capable of handling both operations (Refueling and De-fueling) then, a second truck with a minimum of 2,500 gallon capacity for de-fueling operation is also acceptable. The Contractor shall provide both D1 and pistol (gravity) type nozzles, while the refueling pressure gallons per minute (GPM) will vary depending on aircraft type. Jet A1 is the only type of fuel that shall be used. The Contractor is not required to put nozzle to wing tip; that shall be performed by US personnel. The mechanic/crew-chief shall inform the operator of the required refueling pressure/PSI or GPM. The contractors shall be responsible for conducting MILIPORE and Shell Water Detection tests prior to dispensing. These test results shall be provided to the on-site maintenance personnel and Pilot in-command prior to dispensing. The contractor shall be required to provide the test kits. A fuel test results log shall be maintained by the Contractor in a hard copy format and be readily available for periodic inspections. 5.1.1 When defueling operations are necessary, aircraft maintenance personnel will inform the contractor with the estimated amount (in gallons) of fuel to be removed from an aircraft. Physical defueling operations of aircraft will be conducted by aircraft maintenance personnel, while operation of pumps and suction operations of the fuel truck will be operated by the fueling contractor, in close communications with aircraft maintenance personnel. 5.1.2 After defueling, it is the responsibility of the fueling contractor to remove the fuel from the truck at the CACOM 2 fuel site. The CACOM 2 fuel handlers will ensure of proper filtering, storing, or disposal of the fuel as required. 5.1.3 The vehicle shall be in proper running condition in accordance with the Original Manufactures Manuals equipped with spare tire, and static grounding wires and connectors. 5.1.4 F uel shall be Jet A1 and furnished by the US Government. Fuel shall be stored in the CACOM 2 storage tanks and the Contractor shall fill/re-fill the truck at the north ramp fuel pits. When not in use, fuel truck shall be parked at the north or south ramp fuel pits or any other area designated and deemed safe by the ARSOUTH FOS Commander. 5.1.5 The Contractor shall only drive on the flight line under the guidance of CACOM 2 personnel, and not be parked within 50 feet of any aircraft. CACOM 2 fire fighters shall be on site each time the truck is re-fueled. This service is required and has no cost for the Contractor. 5.1.6 The Contractor is not required to refill the truck after each aircraft refueling operation, but a minimum of 2,500 gallons of fuel must be available at all times. When required to refill the truck, the operator shall be allowed a maximum of two hours to refill and return to the ramp. 5.1.7 Permanent administrative areas are not available, however, phones for local calls, printing, and copying is available on a limited basis from the Army South Liaison Office. 5.2 Vehicle Safety : The contractor shall comply with all local safety requirements to protect all persons from harm and U.S. Government property from damage . The vehicle shall meet all Colombian safety requirements and have, as a minimum, the following operational safety features: Rear and front lights, rear view mirrors, windshield wipers, parking brake, and horn. The vehicle shall be free of excessive soil, rust and damage. Vehicle shall have proper safety marking or placards i.e. Hazardous cargo, Flammable, etc. Corrective and preventative maintenance shall be provided by the contractor’s driver on-site. Thereafter, any routine preventive maintenance shall be coordinated at least 10 working days in advance with the ARSOUTH FOS Commander to allow access to Apiay AB to Contractor’s maintenance personnel. 5.2.1 Vehicle Damage : The Contractor is responsible for all damages to the vehicle, including wear and tear. However, in the case of documented damage to the vehicle as a result of hostilities against an authorized US Government occupant, the Contractor may request compensation from the US Government. 5.2.1.1 In case of an accident or vehicle break down, the Contractor shall provide a replacement vehicle that meets the contracts specifications within 24 hours. Failure to respond within the time frame shall be a basis for credit to the Government. The credit amount shall equal the daily rate of the vehicle service, divided by 12 and then multiplied by 1.5. Therefore for each hour of non-response will be credited back to the Government with a half hour penalty. ( Example: $360 per day rental/12 = $30 per hour rental charge. Credit = 1.5 X $30 = $45). 5.3 Flight Line Safety : The Contractor shall be aware of flight line safety requirements and CACOM 2 flight line operations as specified in paragraph 5.1.5, and ensure that all reasonable efforts are made to protect all persons from harm and property from damage. The Contractor shall report all damage to the COR or the KO immediately, but never later than 24 hours. Hot refueling of aircraft is not authorized at Apiay. 5.3.1 The Contractor shall be responsible for any incidents regarding fuel spills (as a result of Contractor neglect or fault), and shall be cleaned up in accordance with Colombian environmental laws. The Contractor shall also be responsible for any and all damages caused by his/her employees. Restoration to original condition shall be performed within five (5) work days, using like or better quality materials, and finished by skilled personal at no cost to the Government, subject to inspection by US Government representatives. 5.3.2 The Contractor shall provide and have on-hand two (2), emergency spill kits, which consist of portable containment areas and absorbent rags/pads. One each will be located at each ramp. 5.4 Subcontracting : Subcontracting is NOT authorized under this agreement. The vehicles provided for support of this requirement shall be owned by the Contractor. 5.5 Cell phones : All drivers shall carry working cellular phones with active minutes. The Contractor shall provide a list of all cell numbers for operators and other key personnel at Contract award and as changes occur to the 204 th Battle Captain, Task Force Commander and the FOS Commander. 5.6 Prohibited Substance(s) : Alcoholic beverages or other impairing agents shall not be consumed by an operator eight (8) hours prior to rendering services. The Contractor shall immediately remove/replace employees who appear to be under the influence of any prohibited substance . 5.7 Regular Service Hours : The Contractor shall ensure that their personnel are on duty between 0700 and 1600 hours, Monday through Saturday, and on call for Sundays and holidays. Under normal operating conditions, The Contractor will normally refuel one to two aircraft per day, but mission schedules may require more. Where possible, advance notification shall be given the Contractor for scheduling purposes. 5.8 Response Time: During normal duty hours, the contractor shall respond to all service requests within 30 minutes. If unscheduled or emergency refueling service is required, the Contractor shall be subject to a one hour recall and response time. The Contractor shall establish procedures to provide the Government caller with a service “Control Number” for verification of date/time of service requested. This procedure shall be posted and provided hard copy to the COR three days after Contract is awarded . 5.9 Meetings: The KO may require the contract manager to meet with Government personnel as necessary. The Contractor may also request a meeting with the KO when necessary. Written minutes shall be recorded by the Contractor and submitted to the KO or the COR for approval within three (3) calendar days. 5.9.1 Daily and not later than 0800 (during normal workdays), the fuel truck operator shall make contact with the Army South Ground Liaison Office or FOS Commander, for the daily refueling schedule. The fuel truck operator will make known any issues regarding the truck’s condition of or issues regarding performance. 5.10 CONTRACTOR MANPOWER REPORTING (CMR) "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Bogota, Colombia Embassy 204th Mission via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mill . PART 6 APPLICABLE PUBLICATIONS 6 . Applicable Publications (Current Editions) 6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Law 769 of 2011 (Colombian National Transit Laws) Codigo Nacional de Transito American Embassy Bogota Mission Policy No. 2010-001 – Summary of Motor Vehicles Safety Management. CACOM 2 flight line operations. US Environmental Protection and Hazardous Material Handling laws or regulation NTC 2801 Norma Tecnica para Transporte de mercancias peligrosas por via terrestre. NTC 4786 – 2 Norma Tecnica para carrotanques para transporte de liquidos inflamables y combustibles. NTC 4517 Norma Tecnica para el manejo y tranporte de turbocombustibles para aviacion. Certification from Ministerio de Minas y Energia PART 7 ATTACHMENT/TECHNICAL EXHIBIT LISTING 7. Attachment/Technical Exhibit List : 7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary 7.2. Attachment 1/Technical Exhibit 2 – Documents Required for Truck and Driver Inspection TECHNICAL EXHIBIT 1 Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. PERFORMANCE REQUIREMENTS SUMMARY PERFORMANCE REQUIREMENTS SUMMARY AVIATION FUEL TRUCK WITH OPERATOR PWS Reference Performance Objective Performance Standard Acceptable Quality Level Monitoring Method FAR 52.222-50 c Combating Trafficking in Persons The Contractor shall Notify its employees of a. The United States Government's zero tolerance policy described in paragraph (b) of this clause The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment 100% Compliance 100% Inspection, COR Validation PWS Para 1.6.1. Quality Control The Contractor shall have a quality control process to ensure all work described in this PWS is performed at or above the standard defined in the Performance Requirements Summary (PRS) and that identifies and corrects potential and actual problem areas throughout the entire scope of the contract. The process shall include clear procedures to identify and prevent recurrence of defective services and shall contain specific surveillance techniques for contracted services. The contractor shall submit a hard copy of their quality control plan 10 days after contract award to the COR and Contracting Officer for acceptance. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC plan . 100% compliance required. COR Surveillance; Periodic inspection; PWS Para 5.1, 5.1.3 Fuel Truck capabilities/specifications, accessories and Services The Contractor shall provide one (1) 5,000 gallon aviation refueling truck (this is a minimum capacity, and does not restrict operations of larger fuel trucks) and operator to support refueling & de-fueling operations at Apiay AB, for both rotary and fixed wing aircraft. If this truck isn’t capable of handling both operations (Refueling and De-fueling) then, a second truck with a minimum of 2,500 gallon capacity for de-fueling operation is also acceptable. The Contractor shall provide both D1 and pistol (gravity) type nozzles, while the refueling pressure gallons per minute (GPM) will vary depending on aircraft type. Jet A1 is the only type of fuel that shall be used. The Contractor is not required to put nozzle to wing tip; that shall be performed by US personnel. The mechanic/crew-chief shall inform the operator of the required refueling pressure/PSI or GPM. The vehicle shall be in proper running condition in accordance with the Original Manufactures Manuals equipped with spare tire, and static grounding wires and connectors. The contractors shall be responsible for conducting MILIPORE and Shell Water Detection tests prior to dispensing. These test results shall be provided to the on-site maintenance personnel and Pilot in-command prior to dispensing. The contractor shall be required to provide the test kits. A fuel test results log shall be maintained by the Contractor in a hard copy format and be readily available for periodic inspection. 100% compliance required 100% Inspection COR surveillance; Periodic inspection; PWS Para 5.2 , 5.2.3 Vehicle Safety / Spill kits The contractor shall comply with all local safety requirements to protect all persons from harm and U.S. Government property from damage . The vehicle shall meet all Colombian safety requirements and have, as a minimum, the following operational safety features: Rear and front lights, rear view mirrors, windshield wipers, parking brake, and horn. The vehicle shall be free of excessive soil, rust and damage. Vehicle shall have proper safety marking or placards i.e. Hazardous cargo, Flammable, etc. Initial corrective and preventative maintenance shall be provided by the Contractor on-site. The Contractor shall provide and have on-hand two (2), emergency spill kits, which consist of portable containment areas and absorbent rags/pads. One each will be located at each ramp. 100% compliance required COR Surveillance; Periodic inspection; PWS Para 5.3, 5.3.1 Flight Line Safety, Fuel Spills The Contractor shall be aware of flight line safety requirements and CACOM 2 flight line operations as specified in paragraph 5.1.5, and ensure that all reasonable efforts are made to protect all persons from harm and property from damage. The Contractor shall report all damage to the COR or the KO immediately, but never later than 24 hours. Hot refueling of aircraft is not authorized at Apiay. The Contractor shall be responsible for any incidents regarding fuel spills (as a result of Contractor neglect or fault), and shall be cleaned up in accordance with Colombian environmental laws. The Contractor shall also be responsible for any and all damages caused by his/her employees. Restoration to original condition shall be performed within five (5) work days, using like or better quality materials, and finished by skilled personal at no cost to the Government, subject to inspection by US Government representatives. 100% compliance required COR surveillance; Periodic inspection PWS Para 5.6 Prohibited Substance(s) Alcoholic beverages or other impairing agents shall not be consumed by an operator eight (8) hours prior to rendering services. The Contractor shall immediately remove/replace employees who appear to be under the influence of any prohibited substance . 100% compliance required COR surveillance; Periodic inspection PWS Para 5.8 Response Time During normal duty hours, the contractor shall respond to all service requests within 30 minutes. If unscheduled or emergency refueling service is required, the Contractor shall be subject to a one hour recall and response time. The Contractor shall establish procedures to provide the Government caller with a service “Control Number” for verification of date/time of service requested. This procedure shall be posted and provided hard copy to the COR three days after Contract is awarded 100% compliance required COR Surveillance; Periodic inspection; Customer input PWS Para 5.9, 5.9.1 Meetings The KO may require the contract manager to meet with Government personnel as necessary. The Contractor may also request a meeting with the KO when necessary. Written minutes shall be recorded by the Contractor and submitted to the KO or the COR for approval within three (3) calendar days. Daily and not later than 0800 (during normal workdays), the fuel truck operator shall make contact with the Army South Ground Liaison Office or FOS Commander, for the daily refueling schedule. The fuel truck operator will make known any issues regarding the truck’s condition of or issues regarding performance 100% compliance required COR Surveillance; Periodic inspection; PWS Para 5.10 Contracting Manpower Reporting The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 204 th Mission via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mill 100% Inspection, COR Validation TECHNICAL EXHIBIT 2 DOCUMENTS REQUIRED FOR TRUCK AND DRIVER INSPECTION Deliverable # of Copies Medium/Format Submit To Frequency Other requirements Para 1.6.7.2 The Contractor must provide the following information for each operator and vehicle performing services under this contract; • Full Name • Copy of their driver’s license • Copy of their Colombian cedula • Make, Model and Type of vehicle • Vehicle plate number • Proof of Insurance • Fuel Handlers Certificate One (1) copy for each document. Paper – hard copy FOS CDR/COR 10 working days prior to contract award and as changes occur. 1.6.7.5 The Contractor is responsible for obtaining all driving and insurance credentials required by the Colombian law. Copies of these credentials shall be provided to the KO at the time of offer. One (1) copy for each document Paper – hard copy COR Quarterly Para 5.1 Fuel test Log One (1) Copy Paper-Hard copy COR Quarterly Para 5.5 Cell phones numbers list One (1) copy Paper-Hard copy 204 th Battle Captain, TF CDR and FOS CDR Contract award and as changes occur Para 5-8 Government caller procedures One (1) Copy Paper-Hard copy COR Three days after Contract is awarded