Bid Specifications - Little Rock Job Corps Bread Products The Little Rock Job Corps Center is soliciting bids to furnish Job Corps bread products to our school for the 2012-2013 contract year. If your company is interested, please submit a detailed proposal as per specifications. Bids must be returned with the following information clearly marked: Bread Bid #12-01 & Bidding Company's Name All bids must be e-mail or mail to:
[email protected] or Little Rock Job Corps Center Purchasing Department Attn: Lavorce Crane Bid #12-01 6900 Scott Hamilton Drive Little Rock, AR 72209-3144 Bid proposals will be accepted until September 24, 2012 @ 5:00 p.m. In the event that a successful bidder to whom an items or items of this bid has been awarded should fail to supply the Little Rock Job Corps Center's requirement promptly and according to the specification and prices of the bid, the Job Corps Purchasing Department, reserves the right to cancel the award and purchase elsewhere. Terms and Conditions 1. Contract Period: The contract issued as a result of the bid request shall run October 1, 2012 through September 30, 2013. The bread price submitted shall continue in force during the contract period. 2. Product Freshness: It is the responsibility of the successful bidder to assure product freshness at all times. Previously frozen items are not acceptable without prior consent of the Food Service Manager or Assistant Food Service Manager. 3. Packaging: All baked products shall be encased in sanitary wrappers or containers, which shall be sufficiently strong and tight to exclude dirt and moisture. 4. Delivery: Deliveries shall be made every Monday as ordered; unless specified otherwise, and at designated hours specified by and arranged with the Food Service Manager. It is the responsibility of the successful bidder to place all deliveries in the Cafeteria designated area. All sales slips must obtain the purchase order number, reviewed and signed by authorized receiving personnel for Job Corps. 5. Sanitation: All bakery products shall be prepared form first quality materials and produce under absolute sanitary conditions, both as to premises and employees. 6. Substitutes: Bread shall be ordered by the Week (according to the Little Rock Job Corps' menu) by the Food Service Manager or Assistant Food Service Manager. Items not on the quotation listing shall not be delivered without prior approval from the Purchasing Agent . If a substitute is necessary, delivery of an equal or lower price is permitted. 7. Samples: It will be the responsibility of the successful bidder to supply samples of all items upon request. 8. Payments / Credit: Payment of account will be made within 30 days of receipt of weekly invoices. All bills are to be sent to the Finance Department, 6900 Scott Hamilton Drive, Little Rock, AR 72209-3144. The successful bidder will submit a consolidated, summary invoice on a monthly basis that includes billing for all received and accepted deliverables made during the period. 9. Insurance: The successful bidder shall secure and maintain in full force and effect insurance coverage issued by a responsible insurance carrier for: (i) general liability for an amount not less than $1,000,000.00 for any occurrence involving bodily injury or property damage; and worker compensation, in amounts required by federal and state laws. Basis of Contract Award for 1). Meet Center needs 2). Price