Construction Management Professional Services (CM) for the GSA/NCR Region

SUMMARY This announcement has the purpose of rouse interest from firms that can provide Construction Management Professional Services (CM) for the GSA/NCR Region. To this end, GSA intends to select various Construction Management firms (CM) to become part of an IDIQ contract to provide the required services as Task Orders are issued. Hence, GSA/NCR is seeking CM firms with management experience in design and construction to provide professional services for overall project administration, management and quality for its projects. All services under this contract shall be performed under the direction/supervision of professional architects and/or engineers with substantial construction experience. 1) SCOPE OF WORK The CM work proposed includes but is not limited to the following: Conduct constructability reviews during design. Arrange and conduct Value Engineering and Partnering workshop sessions for the project team, at the appropriate times throughout the project development from the design to the completion of construction. Provide management expertise and direction in monitoring the performance of the construction contractor, the project schedule, ensuring that the requirements specified in the construction contract documents for this phase of the project are met. Assist the GSA project team with administrative tasks, including documentation, record keeping, payment validation, review of contractor's certified payrolls, periodic labor interviews to ensure compliance with Davis-Bacon Wage rate, contractor's requests for information (RFIs), and submittal and change order processing for the construction contract. Provide technical expertise, in areas such as quality assurance, quality control, inspection, testing, and estimating. Inform GSA immediately of any project-related problems which are beyond the CM's ability to resolve. Comply with FAR PART 52.204-11 American Recovery and Reinvestment Act - Reporting Requirements (March 2009) when needed. Design Phase Services: These services shall include, but not limited to, providing design technical reviews; code compliance reviews; constructability reviews utilizing Building Information Modeling (BIM); analysis of value engineering proposals; preparation of cost estimate; cost analysis; cost control/monitoring; site surveys; scheduling; and review of design scope changes. Project Procurement Phase Services: These services shall include, but not limited to, provide assistance to the Government on contract packaging strategies; help develop and prepare Request for Qualification (RFQ) and Request for Proposal (RFP) packages for construction; assist in selection process; and provide advise during the technical evaluation of proposals; answering bid/RFP questions, attending/participating in site visits, pre-bid conferences preparing and issuing solicitation amendments for review and approval by the Government Contracting Officer. Project Construction Phase Services: These services shall include, but not limited to, providing establishing temporary field offices; setting up job files, working folders, and record keeping systems scheduling and conducting preconstruction meetings; monitoring the submittal review process; maintaining marked up sets of project plans and specifications for future as-built drawings; performing routine inspections of construction as work proceeds; schedule review; review and processing of pay applications; administration of change orders; claims avoidance; and review of labor rates and worker interviews. Commissioning Services: These services shall include, but not limited to, providing professional and technical expertise for start-up, calibration, and /or certification of a facility or operating systems within a facility. Testing/Inspection Services: The CM may be tasked to provide the services of an independent testing and/or inspection agency/laboratory to perform project specific quality control testing and inspection services. Post Construction Services: The CM may be tasked to provide services such as: Performing Post Occupancy Evaluation (POEs); assisting agency in the formulation of lessons learned; providing occupancy planning including development of move schedules, cost estimates, inventory lists, providing move coordination, relocation assistance, and/or furniture coordination; and providing telecommunication and computer coordination. Claims Services: The CM may be tasked to provide claims services when and as required by the Government for specific projects. The CM will review disputes and claims from the A&E and/or construction contractor(s) and render all assistance that the Government may require, including, but not limited to, the following: Furnishing reports with supporting information necessary to resolved disputes or defend against the claims; preparation and assembly of appeal files; participation in meetings or negotiations with claimants; appearance in legal proceedings; preparation of cost estimated for use in claims negotiations; and preparation of risk assessments/analyses relative to claim exposure. 2) CONTRACT TYPE - DURATION The contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) contract against which firm fixed price task orders will be issued. The contract will consist of a base year, extending one full year (365 calendar days, 366 calendar days if a leap year occurs) from the date of contract award (As an example, if contract award occurred on October 15, 2003, the base year is effective until October 14, 2004), plus four (4) additional one full year options, to be exercised at the discretion of the Contracting Officer, for a potential total contract duration of five (5) full years from the contract award date. 3) CM RESPONSIBILITIES The CM shall provide GSA with sound management advice regarding all work performed on GSA projects via task orders issued under the contract. For each project, the goal shall be to achieve the best value in the work being performed by controlling schedule and budget. The CM shall also be proactive in helping to resolve problems and minimize claims taking all reasonable measures to anticipate problems and delays and to minimize or eliminate their adverse impact on project completion. Throughout performance under this contract, the CM must take the initiative and act to mitigate circumstances that could lead to claims, resolve conflicts promptly, and keep the Government advised of any potential disputes. The CM shall exercise all due diligence, utilizing competent personnel within authorized limitations, to make reasonably certain that work is performed in conformity with applicable requirements (codes, regulations, standards, construction contract plans and specifications, etc.). The CM shall work to develop a good understanding of the principles of Federal Contracting and GSA contract administrative processes. The CM shall endeavor to develop and maintain good working relationships with GSA personnel, client agency personnel, A/E personnel, and construction contractors involved with all work performed under the contract. The CM shall maintain the expertise, capability, and resources to respond to GSA's requirements nationwide. Task orders issued during the life of the contract are expected to principally require work involving the following disciplines/trades: architectural, civil, structural, mechanical, electrical, geotechnical, elevators, roofing, landscaping, lighting, telecommunications, security systems, historic preservation, fire protection and life safety, hazardous material abatement, acoustics, cost estimating, interior design, space planning, courts planning, scheduling, food service, plus concrete/soils/steel testing and inspection. The CM is obligated to satisfy the requirements for professional and technical services that are ordered from time-to-time through the individual task orders and their modifications. The CM will not be held responsible for design defects and does not assume any of the contractual responsibilities or duties of the architect-engineers. The architects engineers are solely responsible for the project designs and shall perform all design related services in accordance with their contracts with the Government. The CM also does not assume any of the contractual responsibilities or duties of the construction contractors. The construction contractors are solely responsible for construction means, methods, sequences and procedures used in the construction of the projects, and for related performance in accordance with their contracts with the Government. The CM shall advise the CO/COR/PM immediately of any potential delays in completion of work associated with task orders and any problems that are outside the responsibilities of the CM per the contract and/or task orders issued under the contract. The CM shall be responsible for the security of all project documents provided to them for work under task orders in accordance with the provisions of PBS Order No. 3490.1 dated March 8, 2002. Specifically, the order sets forth GSA's policy on dissemination of information regarding GSA controlled space in both new and existing federally owned and leased buildings. The principles of this policy indicate that building/project information is to be given only to those with a need to know; that records be kept of who got the information; that good judgment, common sense, and reasonableness be used to safeguard the information during use, and that it be returned or properly destroyed after use. The CM shall be responsible for obtaining all information required to successfully carryout the scope of work authorized under each task order. In cases where the CM believes that available information is not adequate, or of such poor quality as to be unusable, the CM shall immediately notify the CO/COR/PM and propose alternative data collection methods.