Description
The USDA, APHIS, Plant Protection and Quarantine (PPQ), MexFly Fruit Fly Project, Valley Center, CA, intends to lease small 4 X 4 pickup trucks with 4-wheel drive with or without extended cab, or Sport Utility Vehicles (SUV) with 4-wheel drive, or 2 X 4 pickup trucks with or without extended cab with 2-wheel drive. Submit faxed quotations to "Purchasing Section," at (612) 336-3224, Attention Joanne Mann . QUOTATIONS ARE DUE DECEMBER 27, 2002 BY 10:00 a.m. local time. Simplified procurement procedures will be used as well as commercial item acquisition regulations per FAR 12. THIS IS A COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and A WRITTEN SOLICITATION WILL NOT BE ISSUED. This solicitation document incorporates provisions and clauses which are in effect through Federal Acquisition Circular 01-10. Applicable FAR clauses are incorporated by reference: Prompt Payment 52.249-1 (4/84); Instructions to Offerors -Commercial Items 52.212-1; Evaluation-Commercial items 52.212-2 (10/97); Offeror Representations and Certifications 52.212-3 (10/98); Contract Terms and Conditions- Commercial Items 52.212-4 (05/01); Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items 52.212-5 (10/98; 52.225-5 Trade Agreements; 52.225-6 Trade Agreements Certificate; 52.225-13 Restrictions on Certain Foreign Purchases; 52.228-8 Liability and Insurance-Leased Motor Vehicles; 52.208-4 Vehicle Lease Payments; 52.208-5 Condition of Leased Vehicles; 52.208-6 Marking of Leased Vehicles; 52.208-7 Tagging of Leased Vehicle; 52.211-16 Variation in Quantity. The Government intends to award a requirements contract. Therefore, the following clauses are included: 52.216-18 ORDERING. (Oct 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through 12 months after award. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule;52.216-19 Order Limitations (Oct 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than (1) one, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor- (1) Any order for a single item in excess of 200; (2) Any order for a combination of items in excess of 200; or (3) A series of orders from the same ordering office within one (1) day that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within one (1) day after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. 52.216-21 Requirements (Oct 1995) (a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule. (d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract. (e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source. (f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 12 months from date of award. ALL RESPONSIBLE SOURCES MAY SUBMIT A QUOTATION FOR CONSIDERATION. Quotes must for delivery f.o.b. destination, _________________. All offers must be signed. Offers should include: company name: ______________________________________________________ tax payer identification number:__________________________ DUNS number__________________ and business size ___________________, Remit to address: _______________. SPECIFICATIONS: Lease of estimated quantity of up to 200 small 4 X 4 trucks with 4-wheel drive with or without extended cab, or SUVs with 4-wheel drive, or 2 X 4 small trucks with or without extended cab and 2-wheel drive for a period of up to one (1) year. The quantity represents the maximum needs of the Mexfly Program. No minimum quantity guaranteed. Vehicles will be ordered against this quantity and returned throughout the contract period. The vehicles shall have California license plates and comply with all applicable Federal, State, and local (i.e., emissions, etc.) regulations. The Contractor shall provide, maintain and show proof of insurance covering its liabilities in amounts of at least $200,000 per person and $500,000 per occurrence for death or bodily injury and $200,000 per occurrence for property damage or loss. The vehicles will be driven by personnel working with the Cooperative Mexfly Program (i.e., USDA, California Department of Food and Agriculture, etc.). Drivers will be at least 25 years of age and have a valid driver's license. The vehicles provided by the Contractor shall be no more than 24 months old or have no more than 25,000 miles when delivered to the Government and equipped with an air conditioner, AM/FM radio, and cigarette lighter. Vehicle classes shall not be substituted unless the Contractor agrees to substitute the vehicle without additional cost to the Government and prior approval is obtained from the Contracting Officer's Representative (COR). Vehicles shall have a full tank of gas when delivered and be clean, properly maintained, and in a safe and satisfactory operating condition. Vehicles shall be inspected as to its condition at the time of delivery and pick-up/return and an inspection report, provided by the Contractor, shall be signed by both the Contractor's representatives and the COR. Contractor shall provide full maintenance, lubricants, and operational expenses, and in so doing, shall not require the Mexfly Project to defray any expense for purchase or maintenance or any other operational services, parts or supplies, with the exception of fuel. Vehicles shall be delivered to the USDA Mexfly headquarters in Lemon Grove, CA, within 48 hours after receipt of an order. The Government shall provide the Contractor a minimum of 5 days notice to pickup vehicles. Vehicles will be turned in with a full tank of gas. The Government shall not be held liable for vehicles not picked-up by the Contractor within 5 days after receipt of the notice. Delivery and pickup of vehicles shall be between 8:00 a.m. and 3:00 p.m., Monday through Friday, except for National holidays. The Contractor shall submit a consolidated monthly invoice in arrears with a uniform billing cycle beginning the first of each month. Payment for vehicles delivered during the month shall be prorated to ensure uniformity. A minimum of 3,000 miles shall be included in the monthly rate. Monthly invoices shall include the following minimum information: company name, remit to address, purchase order number, and invoice number. Award will be based on lowest price technically acceptable.