This document is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested, and a written solicitation will not be issued The proposed contract action is for supplies or services for which the Government intends to award using other than full and open competition. Interested persons may submit offers, and all eligible offers received prior to the date specified in FedBizOpps will be considered by the Government. The NAICS code is 926150 and no size standard exists. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-66. Only emailed requests received directly from the requester are acceptable. This acquisition is being conducted under the authority of the commercial item test program at FAR 13.5. ? The list of contract line item number(s) and items, quantities and units of measure, (including option(s), if applicable): CLIN w/DESCRIPTION/QTY/UNIT/UNIT PRICE/TOTAL AMOUNT ***Important, the quantities below represent estimates and could change significantly. Due to the potential for different permits to be required in future years, the VA is not listing every permit that could be purchased. Instead, the VA is requiring the submission of a price list with all permits. 0001 1 EA $_______________________ $_______________________ Building Campus - Environmental Health Permit, Account ID AR1204733 0002 1 EA $_______________________ $_______________________ Building 04-CW - Environmental Health Permit, Account ID AR1282767 0003 1 EA $_______________________ $_______________________ Building 5 - Environmental Health Permit, Account ID AR1282771 0004 1 EA $_______________________ $_______________________ Building 7 - Environmental Health Permit, Account ID AR1282766 0005 1 EA $_______________________ $_______________________ Building 40 - Environmental Health Permit, Account ID AR1282591 0006 1 EA $_______________________ $_______________________ Building 41 - Environmental Health Permit, Account ID AR1282592 0007 1 EA $_______________________ $_______________________ Building 43 - Environmental Health Permit, Account ID AR1282757 0008 1 EA $_______________________ $_______________________ Building 44 - Environmental Health Permit, Account ID AR1282768 0009 1 EA $_______________________ $_______________________ Building 50 - Environmental Health Permit, Account ID AR1282594 0010 1 EA $_______________________ $_______________________ Building 51 - Environmental Health Permit, Account ID AR1282750 0011 1 EA $_______________________ $_______________________ Building 53 - Environmental Health Permit, Account ID AR1282755 0012 1 EA $_______________________ $_______________________ Building 54 - Environmental Health Permit, Account ID AR1282759 0013 1 EA $_______________________ $_______________________ Building 100 - Environmental Health Permit, Account ID AR1287323 0014 1 EA $_______________________ $_______________________ Building 101 - Environmental Health Permit, Account ID AR1282752 0015 1 EA $_______________________ $_______________________ Building 102 - Environmental Health Permit, Account ID AR1282748 0016 1 EA $_______________________ $_______________________ Building 103 - Environmental Health Permit, Account ID AR1282596 0017 1 EA $_______________________ $_______________________ Building MB3 - Environmental Health Permit, Account ID AR1282763 0018 1 EA $_______________________ $_______________________ Building MB4 - Environmental Health Permit, Account ID AR1282761 0019 1 EA $_______________________ $_______________________ Building Bunker - Environmental Health Permit 0020 1 EA $_______________________ $_______________________ Building L/S Maint - Environmental Health Permit, Account ID AR1282753 0021 1 EA $_______________________ $_______________________ Building M/E - Environmental Health Permit, Account ID AR1282597 0022 1 EA $_______________________ $_______________________ Building 520 - Environmental Health Permit (New Building - Account ID unknown at this time) 0023 1 EA $_______________________ $_______________________ Building 530 - Environmental Health Permit (New Building - Account ID unknown at this time) Statement of Work 1. VA shall pay the fixed price for each permit published at ___________________ for any permit it orders. 2. This Contract will expire five (5) years after the effective date of 10-1-2013. 2.1.1. After contract expiration, no additional orders may be placed under this contract; however, this contract will remain in effect until all orders placed under this contract are fulfilled. 2.2. Orders 2.2.1. The VA shall place written orders against the resulting IDIQ. 2.2.1.1. In an emergency, the VA may place an oral order for items. In these situations, the VA shall provide a Delivery Order and Obligation number. Contractor shall not make delivery without these two numbers. 2.2.1.2. The VA shall provide a written order to definitize any oral order placed under this contract once a written order is signed by the Contracting Officer. 2.2.2. Individuals Authorized to Purchase Under This Contract. 2.2.2.1. All VA Network Contracting Office 21 Contracting Officers are authorized to purchase under this Contract. 2.2.2.2. Each individual order may add additional, mutually-agreeable terms and conditions; so long they do not conflict with the parent contract. 2.2.2.3. Contractor shall not accept any instructions issued by any other person(s) than a warranted Contracting Officer. 2.2.2.4. The VA POCs or designee may schedule deliveries based on orders signed by the Contracting Officer. 2.3. Delivery requirements. 2.3.1. Delivery, acceptance, and FOB Destination Point: 2.3.1.1. DELIVERY ADDRESSES: 2.3.1.1.1. All Deliveries must be within VA Palo Alto Health Care System 2.3.1.1.2. Generally, all orders will go to the following location: 2.3.1.1.2.1. Palo Alto Palo Alto Health Care System 3801 Miranda Ave, Bldg 50 Palo Alto, CA 94304-1207 2.3.1.1.3. Notwithstanding 1.3.1.1.1 above, individual orders may indicate different delivery addresses. 2.3.2. All deliveries under this contract shall be made within 30 days from receipt of order. Individual orders may indicate different delivery requirements. 3. Quantities: 3.1. Minimum Quantity 3.1.1. The government shall order and the contractor shall furnish at least $30,000.00 worth of permits under this contract. 3.2. Maximum Quantity 3.2.1. The government shall order and the contractor shall furnish no more than $490,000.00 worth of permits under this contract. 4. Extent of Obligation 4.1. This Contract does not obligate any funds. Only Delivery orders made against this contract shall obligate funds. The Government shall only be obligated by those orders. 5. Delivery Tickets 5.1. All deliveries under this Contract shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information: 5.1.1. Name of Supplier 5.1.2. Contract number 5.1.3. Obligation Number 5.1.4. Date of Purchase 5.1.5. Name of VA Official making purchase 5.1.6. Purchase number 5.1.7. Itemized list of supplies or services furnished 5.1.8. Quantity, unit price, and extension for each item, less applicable discounts 5.1.9. Date of delivery. 5.1.10. Delivery Location 6. Invoices 6.1. An itemized invoice shall be submitted at least monthly or upon expiration of this Contract, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets. (End of Statement) Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Items (m) (1) Offeror shall provide price for each of the permits listed in the price schedule. (2) Offerors shall price list AND location of published price list for each permit it offers (not limited to those specified in this solicitation). (3) Offers must be sent to
[email protected] by noon PT on the date specified in FBO. Only electronic offers will be accepted. (4) The VA may reject incomplete responses from offerors. (5) Official Representations and Certifications Offerors shall provide a completed FAR 52.212-3 Offeror Representations and Certifications - Commercial Items. Offerors must either (i) complete and return this provision or (ii) complete official representations and certifications online at https://www.sam.gov and complete and return the appropriate parts of FAR 52.212-3. Please note: Official Representations and Certifications is not part of an evaluation factor; however, it will be used to determine an offeror's eligibility to receive award. SOLICITATION PROVISIONS/CONTRACT CLAUSES: FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) For the purpose of this clause, the fill-ins are http://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm, respectively. FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (Feb 2012). FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Jan 2013) For the purposes of this clause, items (b) 1, 4, 6, 14, 23, 26-33, 34, 38, 39, 42 and 48 are considered checked and apply. FAR 52.216-18 Ordering (Oct 1995) For the purposes of this clause, the fill-ins are "award" and "five years after effective date," respectively. FAR 52.216-19 Ordering Limitations (Oct 1995) For the purposes of this clause, the fill-ins are "1 permit, " "Maximum Quantity," "Maximum Quantity," "10 Days" and "10 Days," respectively. FAR 52.216-22 Indefinite Quantity (Oct 1995) For the purposes of this clause, the fill-in is "6 months after award expiration." FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) For the purposes of this clause, the fill-ins are "09-30-2013" and "09-30-2013," respectively. VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.216-70 Estimated Quantities (Apr 1984) VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2012) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) For the purpose of this provision, the fill-ins are http://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm, respectively. FAR 52.212-1 Instructions to Offerors - Commercial Items (Feb 2012). FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Dec 2012): Offerors must return this provision with their proposal. They may either (1)complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online at https://www.sam.gov. FAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer (May 1999) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (Jan 2008) VAAR 852.233-71 Alternate Protest Procedure (Jan 1998)