Offsite Storage and Collection Access Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6 as supplemented with additional information contained in this notice. This procurement is being conducted under Simplified Acquisition Procedures in accordance with FAR Part 13.5. This solicitation document and incorporated provisions and clauses are those in effect through the June 12, 2008 Federal Acquisition Regulation revision, which includes the consolidation of all Federal Acquisition Circulars through 2005-26. This acquisition is NOT a small business set-aside and the NAICS code is 921130. This announcement constitutes the formal Request for Quotation (RFQ) and no additional written solicitation WILL be issued. It is the intent of the National Library of Medicine (NLM), to negotiate on a sole source basis with the University of Maryland Health Sciences and Human Services Library offsite storage and collection access services for the History of Medicine Division’s Archives and Modern Manuscripts program. The University of Maryland-Baltimore Health Sciences and Human Services Library originated in 1813. With an eye toward mastering the accelerated demands of the information future, the newly constructed Health Sciences and Human Services Library opened in 1998 in an unprecedented, multi-functional, comprehensive library/information services facility. It also serves as the Regional Medical Library for the Southeastern/Atlantic Region, one example of its close administrative ties to the NLM. The new Health Sciences and Human Services Library at the University of Maryland is one of the most sophisticated library/information technology centers in the country—it is also the largest medical library on the East Coast. The 190,000-square-foot building serves the University's health and human services professional campus, a specialized training ground for physicians, dentists, pharmacists, lawyers, and nurses. A heavily computer-driven building, the new facility merges the traditional library with the Computer Science Department of the University. Other components of the building include administrative offices, classrooms, computer laboratories, and demonstration rooms, as well as display and storage space for the University's collection of rare and historical medical books, and a large meeting and special events room. The library currently stores over 7,300 cubic feet of NLM archival collections. It offers secure underground storage space with archival quality compact shelving. The space is climate controlled and access is limited to 3 full-time library staffers. An environmental survey was conducted by NLM archives and modern manuscripts and preservation section staff and the facilities met or exceeded our specifications. The library offers processing workspace within the storage area itself and a second fully equipped workstation within its general administrative office space. The facility is managed by a full time library staffer who will be the main point of contact for the project officer. Located within 50 miles of the NIH campus in downtown Baltimore, its close proximity will facilitate transporting materials from NLM, onsite access by the project officer, and communication with University of Maryland facilities management and senior administrative staff. The award will be for a Base Year with four (4) successive one-year option periods. All proposals received within fifteen (15) days from the date of publication of this synopsis will be considered by NLM. NLM Synopsis No. NLM-08-182-UHP. EMAILS AND FACSIMILES WILL NOT BE ACCEPTABLE. Firms interested in responding to this notice must be able to provide the professional services required by NLM. The offeror shall include all information necessary to document and/or supports the qualification criteria in one clearly marked section of its quotation. All responses from responsible sources will be considered. Inquiries regarding this procurement may be made to the National Library of Medicine, Office of Acquisitions Management, 6707 Democracy Boulevard, Suite 105, MSC 5488, Bethesda, Maryland 20892, Attention: Uyen H. Phuong, Contracting Officer, on (301) 496-6127. Vendor shall comply with all applicable Federal, State and Local laws, executive orders, rules and regulations applicable to its performance under this order. Full text of clauses and provisions are available at Federal Acquisition Regulations (FAR): htm://www.amet.gov/far/. The following clauses and provisions shall apply to this acquisition and maybe obtained from the web site: FAR 52.212-1, Instructions to Offerors – Commercial Items (June 2008); FAR 52.212-2, Evaluation – Commercial Items (January 1999); FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (June 2008) – with DUNS Number Addendum [52.204-6 (April 2008]; FAR 52.212-4, Contract Terms and Conditions - Commercial Items) (February 2007); FAR 52.212-4, Addendum to Clause for Year 2000 Compliance (July 1997); and FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (June 2008).