Description
CAR DETAIL OPERATION STATEMENT OF WORK – CAR DETAIL OPERATION ON BASE 1. SCOPE OF WORK. The contractor shall provide all personnel, supervision, training, equipment, tools, materials, supplies, resale products and all other items and services necessary to run a Car Detail operation on Robins Air Force Base in space assigned at the 78 Mission Support Group (MSG) Services Division Auto Hobby Shop. The contractor shall perform to the standards in this contract. 2. THE GOVERNMENT SHALL PROVIDE: 2.1. The Location. The Car Detail operation shall be located/operated on the Auto Hobby Shop grounds on Robins AFB, Georgia. 2.2. Equipment. The Government will not furnish any additional equipment to support the operation of this resale activity. 2.3. Advertising/Marketing Support. The Government shall provide advertising support through the Services Division Edge Magazine and cross marketing in other Services Division activities. All Contractor initiated advertising, signage, promotional materials, and etc. shall be at the Contractor's expense and shall be submitted to the Skills Development Center Manager (78 MSG/SVRS) for approval before publication, distribution, and/or posting of advertising, signage, and promotional materials. 3. CONTRACTOR SHALL PROVIDE: 3.1. Personnel. An employee to be the facility manager. He/she shall be capable of and responsible for operation of the Car Detail business. The name of this person and an alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the CO within ten days after contract award. The contractor shall provide to the CO, within ten days after contract award, telephone numbers of the facility manager and alternate(s), so these persons may be contacted outside of normal duty hours, if necessary. 3.1.1. The facility manager or alternate(s) shall have full authority to act on behalf of and/or for the contractor on all matters relating to the daily operations of this contract on Robins AFB. 3.1.2. The facility manager or alternate shall be available within two (2) hours of being notified to meet on Robins AFB with 78 MSG Services Division quality assurance evaluation (QAE) personnel designated by the CO to discuss emergencies/problem areas if needed. 3.1.3. The facility manager or alternate shall be on-site during the hours the Car Detail operation is open for business. 3.1.4. The contractor shall not employ persons for work on this contract if such individual/s is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population. 3.1.5. Contractor personnel shall present a neat, professional appearance, maintain a high degree of personal cleanliness, conform to hygienic practices, and be easily recognized as contractor employees. All employees shall wear a nametag. 3.1.6. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R, Joint Ethics Regulations (JER) and any other prescribing directives. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. 3.1.7. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty and the abrupt absence of these personnel could adversely affect the contractor's ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract. The contractor will insure enough on-call employees are available to meet these and other contingencies. 3.1.8. Control of Contractor Employees. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this work statement shall be the responsibility and prerogative of the contractor. However, the contractor shall comply with the requirements set forth in DoD, Air Force, and Robins AFB regulations concerning conduct of employees as referenced herein. 3.1.9. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Robins Air Force Base per AFI 31-204, Motor Vehicle Traffic Supervision. 3.1.10. The contractor shall use biodegradable soap and/or other products which meet the approval of Base Environmental Management (EM). 3.1.11. Contractor shall provide car detail work which meets industry standards and the expectations of base customers. 3.2. Employee Training. The contractor shall ensure that employees are trained and proficient in the operation of the Car Detail business. The contractor shall provide this training at no additional cost to the government. 3.3. Utilities. The Government will not charge the contractor for water or electricity. The contractor shall provide his own cellular telephone and pay for the service of that telephone. 3.4. The contractor shall be responsible for safeguarding all their equipment. At the close of each work period, property and materials shall be secured. 3.5. Equipment. The contractor shall provide any and all equipment needed to operate the Detail business. The contractor shall ensure that all equipment meets Safety and Fire Department requirements. 3.5.1. The contractor shall be responsible for the maintenance, repair, marking, and/or replacement of their own equipment. The contractor retains ownership of all equipment purchased by the contractor. 3.6. Suggested Hours of Operation. The contractor may arrange operating hours within parameters based upon traffic count and business judgment. If the traffic count justifies additional hours, the contractor will operate the Car Detail business for more hours per week to provide service for patrons. The contractor’s work schedule will be provided to the Skills Development Center Manager on a monthly basis and as changes occur. Hours of operation will be posted so customers can see them. 3.6.1. Holidays. The contractor shall not operate on federal holidays. 3.7. Utilities (Water and Electricity). If the Skills Development Center is charged for utilities in the future, a prorata portion will be passed on to the contractor. The Skills Development Center Manager, along with the Resource Management Flight Chief, will compute this utility charge and get approval of the contracting officer before it is passed on to the contractor. 4. CUSTOMER SERVICE. The contractor is expected to consistently provide professional car detail work. In the event of a dispute between the contractor and a customer, the Robins AFB Contracting Officer will provide the final dispute resolution. 5. RECORDING SALES. The contractor's staff shall record all sales on a Pre-numbered Cash Receipt System to be provided by the Contractor. When each sale is made, the customer must be given a pre-numbered cash receipt. All pre-numbered cash receipts must be accounted for on a monthly basis. 5.1. Once a week, on the first workday after Sunday, contractor shall deliver to the Skills Development Center Manager a copy of the pre-numbered cash receipts for each day of the previous week. 6. INSURANCE. The contractor will maintain at least one million dollars worth of liability insurance during any contract periods. All liability insurance will name the United States and 78 MSG Services Division as additional and several insureds for claims, demands, suits, judgments, cost, charges, and expenses arising out of or in connection with any loss, damage, or injury resulting from the negligence or other fault of contractor, or their agents, representatives or employees. 7. FEE SCHEDULE. The contractor shall pay Services a minimum of $ 500.00 monthly. In addition to the minimum, the contractor shall pay Services _____ percent ( %) of gross sales. 7.1. Payments. Checks shall be made payable to "Robins AFB Skills Development Center". Checks shall be hand delivered to building 1011, or mailed to ensure delivery to the following address not later than the ninth (9th) calendar day of each month for the preceding month's sales: 78 MSG/SVF 755 Warner Robins St. Robins AFB, GA 31098-1469 8. ORIENTATION/SET UP PERIOD. The contractor shall be operational within 30 calendar days from date of contract award, or sooner if agreed upon by the Skills Development Center Manger and Contractor. IF INTERESTED PLEASE FAX QUOTE TO TINA GRAY/478-926-3590