This is a combined synopsis/solicitation and request for quotes (RFQ) for commercial products or commercial services in accordance with the procedures of Federal Acquisition Regulation (FAR) part 12 - Acquisition of Commercial Items and FAR part 13 - Simplified Acquisition Procedures, with FAR part 12 taking precedence per FAR 13.500(b)’s reference to FAR 12.102(c). This announcement constitutes the only solicitation with quotes requested. The Federal Housing Finance Agency (FHFA) seeks a Contractor to inspect, service, and maintain all Automated External Defibrillators (AEDs) at FHFA's Headquarters in Washington, D.C., to ensure FHFA's AEDs maintain operational readiness. This requirement is considered unrestricted under NAICS code 811210 Electronic and Precision Equipment Repair and Maintenance with no size standard; therefore, any qualified, responsible vendor may submit a quote. One or more of the items under this acquisition is subject to Free Trade Agreements. Questions and Answers Quoters are invited to submit any questions. Questions must be submitted by February 27, 2023, at 12:00pm Eastern Time, by email to the Contracting Officer, Laura Baker, at
[email protected]. Questions, any written responses, or amendments will be posted at the Contract Opportunities webpage (please see https://sam.gov/content/opportunities for more information). FAR References Any FAR clauses or provisions referenced may be obtained at www.acquisition.gov/far . Also, any reference to offeror or offer has the same meaning as quoter or quote for this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-01, December 30, 2022. Submission Instructions Quoters shall be registered in the System for Award Management as stated in FAR 52.204-7(b)(1). Therefore, FAR 52.204-7 and FAR 52.204-16 are hereby incorporated by reference into the solicitation. A Quoter that is not actively registered in the System for Award Management at the time of quote submission will not have its quote considered and will not be eligible for award . Each Quoter shall submit an electronic quotation (Volumes I, II, and III in separate files) to Laura Baker, at
[email protected]. The electronic quotation shall include any scanned copies of signatures associated with the quotation. If a Quoter chooses to submit a quotation, the quote must remain valid for a minimum of 60 calendar days. Quotes are due no later than March 6, 2023, at 12:00pm Eastern Time. Late submissions, modifications, and revisions will be managed in accordance with FAR 52.212-1(f). FHFA’s Contracting Officer reserves the right to reject the quotation as non-compliant if the quotation takes exception to any of the terms of the RFQ, includes assumptions, or does not conform to the RFQ’s submission instructions . All quotations must include a cover page addressing the following information: RFQ Number Quoter’s Name Subcontractor Name(s), If Applicable Quoter System for Award Management (SAM) Unique Entity Identifier (UEI) Contact Name Contact Email address Contact telephone number Complete business mailing address The following statement "The Quoter takes no exception and completely accepts all the terms and conditions in the RFQ and subsequent amendments." Volume I: Technical Quotation The Quoter’s technical submission should demonstrate the firm’s capability to perform the work requirements outlined in the Attachment A Statement of Work. Volume I shall include separate sections within the volume outlining the following items: Technical Capability . The Technical Capability shall describe, in narrative form, the Quoter’s proposed overall capability to fulfill the overall requirements of Attachment A. Quoters shall specifically address their experience providing similar services to other Federal Government customers or non-Federal Government customers. Past Performance. FHFA will evaluate recent and relevant past performance of each Quoter. This past performance may include prime or subcontractors you consider most relevant in demonstrating your ability to perform the proposed effort. However, you must include at least one reference for any subcontractor that will perform a large portion of the work. Quoters may submit up to two (2) examples of contracts performed by the Quoter or subcontractors, demonstrating recent and relevant past performance. Recent is defined as within the last three (3) years from the date of this RFQ. Relevant is defined as work similar in scope, complexity and magnitude to that identified in the work requirements defined in Attachment A. Please include the following information, limited to no more than one (1) page: 1) Customer Name and Address 2) Contract Number and Title 3) Period of Performance 4) Contract Value 5) Description of the work performed 6) Customer Point of Contact (Name, Telephone Number and Address) 7) A brief narrative of why your firm believes this reference is relevant to the proposed order FHFA may use any other available information in the evaluation of past performance. Page Limitation . Excluding the cover page and table of contents the technical quote (including all non-price factors and other attachments) is limited to five (5) pages. The 5-page limitation includes the 1 page for past performance. The font and format should be of readable quality. Excessively small font may be rejected or not evaluated at the Contracting Officer’s discretion. Quoters shall not include any price information in the technical quotation. For the overall technical quotation, a recitation or paraphrasing of the requirements already identified in the work requirements will not improve the quotation. Volume II: Price Quotation Worksheet Quoters shall submit a price quotation separate from the technical quotation (Volume I). Quoters shall complete all unit prices as stated in Attachment D Price Quotation Worksheet, including any stated options. Volume II shall be submitted in Excel format using Attachment D. Volume III: Representations and Certifications Quoters shall ensure their responses to the following provisions are submitted as a part of Phase I: Completed FAR 52.204-24. NOTE: "[t]he Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3." Completed FAR 52.212-3. NOTE: Quoters shall complete only paragraph (b) of the provision if the Quoter has completed the annual representations and certification electronically in the System for Award Management (SAM). Evaluation and Selection Process Since this award is made under the policies of FAR part 12 in conjunction with FAR part 13 procedures, the evaluation process is streamlined, and FHFA has considerable flexibility in its award decision. FHFA will evaluate the quotation considering positive attributes, negative attributes, and potential risk of the overall quotation. During the evaluation process, FHFA may or may not conduct exchanges. If FHFA conducts exchanges, such exchanges may be with one, several, or all Quoters. Exchanges may vary based on FHFA’s need to understand or give Quoters an opportunity to improve their quotations, but all exchanges will be fair and equitable. Only Quoters whose quotes receive an overall technical rating of acceptable or higher will be considered for award. Following an evaluation and, if necessary, tradeoff analysis, FHFA intends to make one award based on the quote that is evaluated to be the best value and determined responsible. FHFA reserves the right to make an award based on other than the lowest quoted price. Technical (Volume I) is more important than price (Volume II); however, the importance of price as a factor could become greater if competing quotations are evaluated as technically equal. List of Attachments Attachment A Statement of Work Appendix 1 Service File Attachment B Clauses and Provisions Attachment C Wage Determination Attachment D Price Quotation Worksheet