Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 03/15/2023 Revision: 01 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ (36C25025Q0444). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03. This solicitation is a full and open competition. The associated North American Industrial Classification System (NAICS) code for this procurement is 722330 with a small business size standard of $9 Million. The FSC/PSC is 7310 The Department of Veterans Affairs Dayton VA Medical Center 4100 West Third Street Dayton OH 45428 Is seeking to purchase Dinex Food Carts. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 MEAL TRAY DELIVERY CART Dinex Model No. DXTAIII4792024 Thermal Aire IIIT Junior Meal Delivery Cart, (2) doors, 2- compartment, 52-1/10"H, enclosed, (24) tray capacity, cart is divided into two chambers (hot and cold) with an insulated center wall, center wall has machined slots for each tray, each tray slot has an Aire-Dam to eliminate any airflow (heat transfer) from one chamber to the next when no tray is present in a tray slot, doors open to 270?, ergonomic handles, non-marking roto-molded polymer bumpers, (2) 6-1/4" and (2) 8" Reslex? non-marking casters (2 fixed, 2 swivel with brakes), stainless steel construction 3 ea NOTE: Dinex equipment is made to order and subject to lead times, contact factory for more details. LOCAL STOCK NUMBER: DXTAIII4792024 Through SAM.gov, contract opportunities, from which the data may be obtained. Delivery shall be made within 30 days after receipt of order (ARO). Place of Performance/Place of Delivery Address: The Department of Veterans Affairs Dayton VA Medical Center 4100 West Third Street Dayton OH Postal Code: 45428 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Nov 2023) FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (Nov 2023) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services. (Nov 2023) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services. (Nov 2023) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractor (Mar 2023) VAAR 852.203-70, Commercial Advertising (May 2018) VAAR 852.232-72, Electronic Submission of payment Requests (Nov 2018) VAAR 852.246-71, Rejected Goods (Oct 2018) The full text of provisions or clauses may be accessed electronically at this/these address(es): http://acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp This is an open-market combined synopsis/solicitation. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition. OR The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: (Contractor shall list exception(s) and rationale for the exception(s)). Interested vendors are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract. Registration is available at www.sam.gov. This procurement is for new items only; no remanufactured or "gray market" items. No remanufactures or gray market items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. All quoters shall submit the following: RFQ# 36C25025Q0444 in the subject line and name of/or description of item(s). All quotes shall be sent by email to:
[email protected] Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received no later than April 20, 2025, at 11:59 pm Eastern Standard time. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. All quotes shall be sent by e-mail only to
[email protected] no later than April 20, 2025, by 11:59 pm Eastern Standard Time. Telephone inquiries will not be accepted. Questions pertaining to this solicitation shall be sent by e-mail only to
[email protected] no later than April 17, 2025, 11:59 pm Eastern Standard Time. Questions received after the specified date and time will not be considered. Point of Contact Benjamin Reza/Contract Specialist
[email protected]