Description
**** THE PURPOSE OF THIS AMENDMENT IS FOR NOTIFICATION OF THE CHANGE IN NUMBER OF SLEEPING ROOMS FROM 200 TO 130 WHICH THE HOTEL MUST HAVE AVAILABLE, BUT WILL NOT BE PART OF THE AWARD. CHECK IN DATE OF OCTOBER 9, 2007 AND CHECK OUT DATE OF OCTOBER 12, 2007 WILL REMAIN UNCHANGED. * * * The USDA, Animal Plant Inspection Service (APHIS), Plant Protection and Quarantine (PPQ). Phoenix, AZ, has a requirement for conference facilities in Chandler, AZ, October 9 - 11, 2007. A fixed-price purchase order will result. QUOTATIONS ARE DUE MAY 29, 2007, by 10:00 a.m. local time. Submit written or faxed quotation to the Purchasing Section, at (612) 370-2136 Attention Joanne Mann. Simplified procurement procedures will be used as well as commercial item acquisition regulations per FAR 12. This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. This solicitation document incorporates provisions and clauses which are in effect through the current Federal Acquisition Circular. Applicable FAR clauses are incorporated by reference: Instructions to Offerors -Commercial Items 52.212-1; Evaluation-Commercial Items 52.212-2; Offeror Representations and Certifications 52.212-3; Contract Terms and Conditions - Commercial Items 52.212-4; Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.212-5; 52.225-3 and 52.225-3 Alt I, Buy American Act -Free Trade Agreements-Israeli Trade Act; Prohibition of segregated facilities 52.222-21; Equal Opportunity 52.222-26; Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans 52.222-35; Affirmative Action for Workers with Disabilities 52.222-36; Employment Reports on Special Disable Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans 52.222-37; Installment Payments on Commercial Items 52.232-30; Payment by Electronic Funds Transfer - Central Contractor Registration 52.232-33. Registration on line at www.orca.bpn.gov will be accepted in lieu of a hard copy of the 52.212-3 Offeror Representations and Certifications. All responsible sources may submit a quotation for consideration. ****NOTE: 52.212-3 MUST BE COMPLETED AND RETURNED WITH THE OFFERORS QUOTE. **** The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. All evaluation factors other than cost or price, when combined are significantly more important than cost or price. To be eligible for award, offeror must meet minimum requirements listed below. Any additional services/amenities will be considered in award decision. ALL OFFERS SHALL CONTAIN THE FOLLOWING INFORMATION: Company Name, Address, Contact Person, Phone number, DUNS number, and Tax I.D number. SPECIFICATIONS: The USDA requires a conference facility for their 2007 Beaver Ecology and Management Workshop, October 9 through 11, 2007, in Chandler, Arizona. This requirement does not include sleeping rooms as each participant shall pay for their accommodations on an individual basis. The hotel shall have the capacity and availability of meeting space as well as sufficient accommodations for the estimated 200 participants, at the government per diem rate of $103.00 per night per room, excluding taxes. All room requirements shall be at the same hotel. No parking or additional fees. This requirement includes one conference room; breakout rooms are not required. Catering capability on site to serve 200 persons for a reception October 9th, cost no to exceed $29.00 per person, excluding tax and gratuity; two working lunches, October 10 and 11 for an estimated 200 persons, cost not to exceed $16.00 per person, excluding tax and gratuity; a.m. and p.m. light refreshments for October 10 and 11, 2007. Menu selections to be made at a later date but must stay within the prescribed limits. The hotel needs to be within walking distance to a variety of offsite restaurants. Award will take into consideration total space availability and menu variety.