Description
The USDA, Animal and Plant Health Inspection Service, Legislative and Public Affairs, has a requirement for hotel rooms and meeting space only in the San Diego or La Jolla, CA area for the week of FEBRUARY 25-28, 2008 OR MARCH 3-6, 2008. A fixed-price purchase order will result. QUOTATIONS ARE DUE SEPTEMBER 19, 2007, by 10:00 a.m. Central Daylight Time. Submit written or faxed quotation to the Purchasing Section, at (612) 370-2136 Attention Joanne Mann. Simplified procurement procedures will be used as well as commercial item acquisition regulations per FAR 12. This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. This solicitation document incorporates provisions and clauses which are in effect through the current Federal Acquisition Circular. Applicable FAR clauses are incorporated by reference: Instructions to Offerors -Commercial Items 52.212-1; Evaluation-Commercial Items 52.212-2; Offeror Representations and Certifications 52.212-3; Contract Terms and Conditions - Commercial Items 52.212-4; Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.212-5; 52.225-3 and 52.225-3 Alt I, Buy American Act -Free Trade Agreements-Israeli Trade Act; Prohibition of segregated facilities 52.222-21; Equal Opportunity 52.222-26; Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans 52.222-35; Affirmative Action for Workers with Disabilities 52.222-36; Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans 52.222-37; Installment Payments on Commercial Items 52.232-30; Payment by Electronic Funds Transfer - Central Contractor Registration 52.232-33 All responsible sources may submit a quotation for consideration. ****NOTE: 52.212-3 MUST BE COMPLETED AND RETURNED WITH THE OFFERORS QUOTE, or registered electronically at https://orca.bpn.gov **** The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. All evaluation factors other than cost or price, when combined are significantly more important than cost or price. ALL OFFERS SHALL CONTAIN THE FOLLOWING INFORMATION: Company Name ______; Company Address _________; Contact Person Name ____; Phone number _________; DUNS # _____: Tax I.D. ___. Contractors must be registered in the Central Contractor Registration. www.ccr.gov A COMPLETE QUOTE WILL CONSIST OF THE FOLLOWING: If an offerors quote does not contain all of the items listed above, the quote may be considered incomplete for evaluation purposes and no further consideration will be given to the offerors quote, thereby making an offeror ineligible for award. Offers shall be submitted on company letterhead with complete information as requested above. SPECIFICATIONS: The USDA requires a block of hotel sleeping rooms for the participants of the National Animal Identification System, NAIS Workshop, to be held either February 25-28, 2008 OR March 3-6, 2008 in the San Diego or LaJolla, CA area. A minimum of 125 sleeping rooms per day is guaranteed, with a maximum of 150 sleeping rooms per day, for a maximum total of 450 sleeping rooms. The hotel must be handicap accessible, full service, i.e. bell cap service, onsite restaurant, gym, meeting space and catering capability. The hotel must be located in the San Diego golden triangle, convenient to Interstates 5 and 805, within 15 minutes of downtown San Diego and La Jolla, and within walking distance to University Town Centre restaurants and shops. The hotel must have available meeting space for the training-workshop, which will be the responsibility of a partnering agency, and is not intended to be part of this solicitation. Meeting space requirement includes: Monday, General space for 30, rounds preferred; Tuesday, General session space for 150, classroom; Wednesday, General session for 150 and breakout session rooms, minimum 4 rooms for minimum of 40 participants, classroom; Tuesday and Wednesday, Dining space for breakfast and lunch, 150 participants, rounds. THIS IS AN RFQ FOR SLEEPING ROOMS AND MEETING SPACE AVAILABILITY ONLY. ADMINISTRATIVE EVENT MANAGEMENT SERVICES FOR THIS EVENT ARE NOT REQUIRED. The USDA will provide a master list of event participants one month prior to the event. Quotes shall be within the prevailing Government per diem rate. The hotel must have the capability of providing onsite catering service. Catering requirements: Breakfast, lunch and afternoon snack for 150 participants for two days. CATERING SERVICE IS NOT PART OF THIS RFQ AS IT WILL BE THE RESPONSIBILITY OF A PARTNERING AGENCY. CATERING PRICES AND MENUES ARE NOT REQUESTED. Quotes shall be based on a per night accommodation: $ _________ per night. Total maximum number of nights: 450 X $ ____________ per night equals $ _________TOTAL COST Offers shall indicate which date their hotel is available: February 25-28, 2008 ___________ OR March 3-6, 2008 _____________ and the capability of providing onsite catering services.