OAR Aquariums

COMBINED SYNOPSIS/SOLICITATION Support Services (I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number NRMA0000-12- 02040-PMF (III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-55. (IV) This solicitation is being issued as a Total Small Business Set-Aside. The associated NAICS code is 712130. The small business size standard is $6.5. (V) This combined solicitation/synopsis is for purchase of the following commercial item(s)/services: CLIN 00001: OAR Aquariums – Maintain and service 4 fish tanks – one in OAR Headquarters, two at the Department of Commerce, and one in Senator Daniel Inouye’s Office. (VI) Description of requirements is as follows: The contractor will maintain and service (4) saltwater - Coral Reef Environment aquariums, every three weeks, at the following locations: 1. NOAA – Office of Oceanic and Atmospheric Research, Floor 11, 1315 East West Hwy, Silver Spring MD. – 72 gallon bowfront aquarium, Saltwater - Coral Reef Environment. 2. Senator Daniel Inouye – Office 722, Hart Senate Bldg, Washington DC. - 72 gallon bowfront aquarium, Saltwater - Coral Reef Environment. 3. Department of Commerce – Secretary’s Office, Washington DC. – 90 gallon aquarium, Saltwater - Coral Reef Environment. 4. Department of Commerce – Deputy Secretary’s Office, Washington DC. – 90 gallon aquarium, Saltwater - Coral Reef Environment. Service Plan Each aquarium service visit may include some or all of the following components, in addition to some not specified: - Observation and inspection of livestock appearance, health and behavior. - Observation and inspection of biological, chemical and physical filtration components. - Inspection of complete aquarium display for abnormalities. - Checking water chemistry parameters and adjusting system as necessary. - Saltwater exchange (15-20%) using high quality marine salt mix and purified water. - Removal of accumulated biological waste by cleaning sand bed, rockwork and filtration components. - Ensuring that all equipment is safely operating. - Aesthetic detailing (removing algae from viewing panels, resetting rockwork/sand, cleaning aquarium stand and cover. - Reviewing and accounting for purified water supply and adjusting equipment as necessary. - Quality Control - Discussing aquarium health/appearance with NOAA staff/personnel. - Replacement of livestock, when necessary. Discuss with NOAA first before replacing livestock. Invoicing Invoice once monthly, charging per service visit. Payment will be made via direct bank deposit. Invoice separately for component and livestock purchases. Livestock costs should be based on market prices. Scheduling Scheduling is often required to access these building to admit materials to the Senator’s, Secretary’s and Deputy Secretary’s offices. These are restricted areas and requires communication with the office staff who coordinates visits. Parking Department of Commerce – on-site parking will have to be arranged with the security detail at the Department of Commerce on 15th Street NW. Senator Inouye – the Hart Senate Building, street parking. NOAA - garage parking under the main NOAA building during business hours, must arrive early. To park at the loading dock/service entrance at the rear of the NOAA building in Silver Spring during service visits or emergency visits, the loading dock hours are 6:00 am to 6:00pm. Label vehicle as commercial service vehicle to comply with security regulations. (VII) Date(s) and place(s) of delivery and acceptance: Period of performance shall be February 8, 2012 through February 8, 2013 NOAA – Office of Oceanic and Atmospheric Research, Floor 11, 1315 East West Hwy, Silver Spring MD. Senator Daniel Inouye – Office 722, Hart Senate Bldg, Washington DC. Department of Commerce – Secretary’s Office, Washington DC, and Deputy Secretary’s Office, Washington DC (VIII) FAR 52.212-1, Instructions to Offerors -- Commercial Items (FEB 2012), applies to this acquisition. In addition to written price quotes, offers are instructed to provide descriptive literature, capability statement describing qualifications to perform requirements listed in paragraphs (V) and (VI), past performance references. (IX) FAR 52.212-2, Evaluation – Commercial Items (JAN 1999), applies to this acquisition. Paragraph (a) is hereby completed as follows: 1) Price: Be sure to carefully address all elements in this RFQ so that your quotation can be fully evaluated. 2) Past Performance - Your RFQ should include at least three past performance references (include names and phone numbers and point of contact). Past performance will be evaluated in terms of timeliness, customer service and general professionalism. 3) Experience – please provide summaries of experience from past services. Offers will be evaluated based on price and the factors set forth in paragraph (a), and award will be made to the firm offering the best value to the Government. (X) The offeror must submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (FEB 2012) with its quote. The offeror shall complete the annual representations and certifications electronically at http://orca.bpn.gov . (XI) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (FEB 2012), applies to this acquisition. (XII) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (FEB 2012) applies to this acquisition. The following clauses under subparagraph (b) apply: (20) 52.219-28, Post Award Small Business Program Rerepresentation (A PR 2009) (15 U.S.C. 632(a)(2)). (21) 52.222-3, Convict Labor (J UNE 2003) (E.O. 11755). (22) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (J UL 2010) (E.O. 13126). (23) 52.222-21, Prohibition of Segregated Facilities (F EB 1999). (24) 52.222-26, Equal Opportunity (M AR 2007) (E.O. 11246). (25) 52.222-35, Equal Opportunity for Veterans (S EP 2010)(38 U.S.C. 4212). (26) 52.222-36, Affirmative Action for Workers with Disabilities (O CT 2010) (29 U.S.C. 793). (42) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (O CT 2003) (31 U.S.C. 3332). The following clauses under subparagraph (c) apply: (1) 52.222-41, Service Contract Act of 1965 ( Nov 2007 ) (41 U.S.C. 351, et seq .). This RFQ incorporates Wage Determination No.: 2005-2103, Revision No.: 11, Date of Revision: 06/13/2011. (http://www.wdol.gov/) (2) 52.222-42, Statement of Equivalent Rates for Federal Hires ( M ay 1989 ) (29 U.S.C. 206 and 41 U.S.C. 351, et seq .). (XIII) The following clauses are also applicable to this acquisition: 52.223-10 Waste Reduction Program. As prescribed in 23.706(a), insert the following clause: Waste Reduction Program (MAY 2011) (a) Definitions. As used in this clause— “Recycling” means the series of activities, including collection, separation, and processing, by which products or other materials are recovered from the solid waste stream for use in the form of raw materials in the manufacture of products other than fuel for producing heat or power by combustion. “Waste prevention” means any change in the design, manufacturing, purchase, or use of materials or products (including packaging) to reduce their amount or toxicity before they are discarded. Waste prevention also refers to the reuse of products or materials. “Waste reduction” means preventing or decreasing the amount of waste being generated through waste prevention, recycling, or purchasing recycled and environmentally preferable products. (b) Consistent with the requirements of section 3(e) of Executive Order 13423, the Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by this contract. The Contractor’s programs shall comply with applicable Federal, State, and local requirements, specifically including Section 6002 of the Resource Conservation and Recovery Act ( 42 U.S.C. 6962 ,et seq .) and implementing regulations (40 CFR Part 247). (End of clause) The following additional contract requirements or terms and conditions apply: 52.214-34 Submission of Offers in the English Language ( Apr 1991 ) 52.214-35 Submission of Offers in U.S. Currency ( Apr 1991 ) The following additional terms and conditions apply: Invoice once monthly, charging per service visit. Payment will be made via direct bank deposit. Invoice separately for component and livestock purchases. Livestock costs should be based on market prices. (XIV) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply. (XV) Quotes are required to be received in the contracting office no later than 12:00 P.M. EST/EDT on 3/21/2012. All quotes must be faxed or emailed to the attention of Pat McBride-Finneran. The fax number is 301-713-0518 and email address is [email protected] (XVI) Any questions regarding this solicitation should be directed to Pat McBride-Finneran. 301-734-1239, [email protected].