A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. B. The Great Plains Area Indian Health Service (IHS) intends to award a Firm-Fixed Price, Non-Personal Healthcare service, Indefinite Delivery/Indefinite Quantity (ID/IQ) requirements type contract, commercial item, in response to Request for Quote RFQ-16-083. The contract resulting from this solicitation will not obligate funds; funds must be obligated prior to starting performance through a task order. Orders may be submitted electronically, facsimile or hard copy. C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89. D. This RFQ is associated NAICS Code is 621391, which has a small business standard of $7.5. E. The unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates. 1. Base Year: September 1, 2016 thru August 31, 2017 $___per month, for 12 months, totaling $__. 2. Option Year One September 1, 2017 thru August 31, 2018 $__per month, for 12 months, totaling $___. 3. Option Year Two: September 1, 2018 thru August 31, 2019 $__per month, for 12 months, $__. 4. Option Year Three: September 1, 2019 thru August 31, 2020 $__per month, for 12 months, totaling $__. 5. Option Year Four: September 1, 2020 thru August 31, 2021 t$__per month, for 12 months, $__. F. Podiatry Services. G. Services will be provided at the Fort Thompson Indian Health Center, 1323 BIA Route 4, Ft. Thompson, South Dakota H. FAR 52.212-1 Instructions to Offerors-Commercial Items (Oct 2015) Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include: 1. Solicitation number RFQ-16-083 2. Closing Date: August 12, 2016 at 3:00 pm, CST. 3. Name, address and telephone number of company and email address of contact person. 4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary. 5. Terms of any express warranty 6. Price and any discount terms 7. "Remit to" address, if different than mailing address. 8. A completed copy of the representations and certifications at FAR 52.212-3 9. Acknowledgment of Solicitation Amendments (if any issued) 10. CV/resume stating ability to meet qualifications and the requirements of the Statement of Work. 11. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. 12. Past performance information, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information). 13. Obtain at least three (3) letters of professional references. In addition, Contractors shall provide the following: • Shall meet the qualifications in the Statement of Work and provide copies of the required documents. • Copy of board certified medical license. • Copies of support personnel medical licenses. • Complete and sign Agreement to a temporary waiver of character investigation. • Complete and sign the Declaration for Federal Employment - Optional Form 306. • Complete and sign Addendum to Declaration for Federal Employment (OF306). • Complete and sign Licensure Requirement Form. • Copy of malpractice insurance coverage. I. FAR 52.212-2 Evaluation-Commercial Items (October 2014). See attachment for full text and instructions. J. FAR 52.212-3 Offer Representations and Certifications-Commercial Items (July 2016) See attachment for full text. An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision. See attached representations and certifications. K. FAR 52.212-4 Contract Terms and Conditions-Commercial Item (May 2015) Applied to this acquisition and it's incorporated by reference. L. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (June 2016) See attachment for full text. M. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable. N. Submit quote to: Aberdeen Area Indian Health Service Attn: Nichole Lerew, Supervisory Contract Specialist 115 4th Ave. SE, Room 309 Aberdeen, SD 57401 Or fax to 605-226-7669 or email
[email protected] Questions in regards to this solicitation shall be submitted in writing by either email, fax or mail. The last day to submit questions is August 16, 2016. A security pre-clearance must be performed for any employees referred to IHS through this contract. Fingerprints must be completed and adjudicated prior to services being performed under this contract. No contract award shall be made to any vendor or provider listed on the OIG Exclusion List http://exclusions.oig.hhs.gov throughout the duration of the contract. It shall be the responsibility of the contractor to notify the acquisition official if there is a change in provider. Performance of this contract will require routine access by employees of the Contractor or its subcontractors to facilities or systems controlled by the Indian Health Service (I.H.S.). Before starting work requiring routine access to I.H.S. facilities or systems each person must complete a FBI National Criminal History Check (Fingerprint Check) adjudicated by an I.H.S. employee using the Office of Personnel Management Personnel Investigations Processing System. Contractors shall allow five business days for I.H.S. processing of fingerprints taken electronically at an I.H.S. site and thirty business days for non-electronic processing of fingerprints using FBI Form FD-258. A list of I.H.S. sites with electronic fingerprint capability is available from the Contracting Officer. In addition, no Contractor or subcontractor employee shall be permitted to perform work under this contract if listed on the HHS Office of Inspector General List of Excluded Individuals/Entities (LEIE), http://exclusions.oig.hhs.gov. As soon as practicable prior to the start of work, the performance of the work the Contractor shall provide to the Contracting Officer the names of all individuals to be used in performance of work for screening against the LEIE. During the performance, the Contractor shall provide the Contracting Officer the names of any additional or substitute employees for screening before they begin work. The Contractor is responsible for conducting security preclearance investigations in sufficient depth to ensure that each Contractor or subcontractor employee referred to I.H.S. is not on the LEIE and can obtain a favorable fingerprint clearance. Each security preclearance shall be conducted sufficiently in advance of the start of performance to avoid delays caused by denial of access. If this is a Time and Materials, Labor-Hour or Cost Reimbursement contract, the contractor shall not charge for or be reimbursed for labor hours or other costs incurred for employees who are unable to perform due to denial or access or the excess time required to resolve and clear unfavorable security clearance findings. If this is a Fixed Price contract, denial of access due to security clearance findings shall not be a basis for excusable delay or an increase to the contract amount. Government will pay for the cost to process the contractor's suitability clearances. However, multiple investigations for the same position may, at the Contracting Officer's discretion, lead to reduction(s) in the contract price of no more than the cost of the extra investigation(s). ACCEPTANCE PERIOD: Your quote must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.