Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04 Effective 1-19-2021. This solicitation is set aside for Certified Small businesses. Brand name only: Prosci The associated North American Industrial Classification System (NAICS) code for this procurement is 611430, with a small business size standard of $12 million. The FSC/PSC is U008. The Nashville VA Medical Center seeking to purchase for Prosci ADCAR Change Management Certification Program. All interested companies shall provide quotations for the following: STATEMENT OF WORK PART A - GENERAL INFORMATION The purpose of this training is to provide an updated framework for the VHA to advance the skills of their change practitioners. Training must be provided by Certified Prosci instructor and Prosci training materials. Certification Program - Participants will receive knowledge, skills and tools through the Prosci Change Management Certification Program to drive successful change initiatives. During this three-day session, they will apply Prosci s methodology and ADKAR Model to one of their active projects. In addition to learning Prosci s best-practices approach to change management and gaining access to our industry-leading tools, they will share challenges, solutions and insights. Graduates earn the distinction of being a Prosci Certified Change Practitioner. Train the Trainer Program, Level 1 and Level 2 - The purpose of the Train-the-Trainer program is to develop your resources to facilitate Prosci s role-based training programs including: Change Management Practitioner Program, Sponsor Briefing, Change Management for Project Managers, Managers Training Program, and Employee Awareness Training. Using adult learning theory and best practices, participants practice delivering the modules of these programs and have the opportunity to receive real-time coaching from Prosci s Master Instructor. After completing Level 1 and 2, the participant will be able to teach Prosci 6 role-based training programs internally. STATEMENT OF WORK PART C - SUPPORTING INFORMATION C.1 PLACE OF PERFORMANCE All trainings will be performed online. C.2 PERIOD PERFORMANCE Assumptions: Pricing is for virtual instructor-led programs Training Programs CLIN STRUCTURES Advanced Instructor Fee 1 participant $0.00 Advanced Instructor Electronic Product 1 participant $0.00 Advanced Instructor Capstone Fee/Audit 1 Participant $0.00 Certification-Government Partnership 5 Participant $0.00 Train the Trainer Tuition and materials (Level 1) 1 Participant $0.00 Train the Trainer Tuition and materials (Level 2) 1 Participant $0.00 Q: What is the general total expected number of attendees for the 3-Day Prosci Certification Program, weekly, monthly, annually? A: 5 total participants. One-time training. Q: What is the general total expected number of 3-Day programs to be delivered weekly, monthly, annually? A: 5 total participants. Q: Once the bid is awarded how soon before a meeting with the customer can happen? A: As soon as we are authorized to meet with vendor. We are wanting to start the following training as soon as possible. Q: Does the VA require hard copy texts for courseware, or are digital materials acceptable? A: Digital material is acceptable. Q: Is Zoom an acceptable platform? A: Yes. C.3 SPECIAL CONDITIONS N/A Certification Advanced Instructor Certification This track will prepare you to effectively train and certify others in change management to strategically support organizational change management competencies. By attending Train the Trainer Level 1 and 2, AND completing the Advanced Instructor Certification the individual will be able to grant Certification internally when teaching the 3-day Practitioner program. C.3.1 CONTRACTOR FURNISHED MATERIALS- N/A C.3.2 GOVERNMENT FURNISHED MATERIALS AND SERVICES All Trainings must be conducted on a virtual platform. C.3.3 QUALIFICATIONS OF KEY PERSONNEL the Certification event requires that they are both: A certified student in Change Management. Have completed the Change Management development process. C.4.4 SECURITY REQUIREMENTS N/A Anticipated period of performance: 04/01/2021 thru 09/30/2022. Place of Performance/Place of Delivery Address: Tennessee Valley Healthcare Systems 1310 24th Avenue South Nashville, TN Postal Code: 37212 The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items March 2020 FAR 52.212-3, Offerors Representations and Certifications Commercial Items Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items OCT 2018 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders MAR 2020 FAR Number Title Date 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018 52.217-8 OPTION TO EXTEND SERVICES NOV 1999 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS DEC 2013 (End of Clause) 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30. (End of Clause) VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor s products or services or considers the Contractor s products or services superior to other products or services. (End of Clause) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) (a) Definitions. As used in this clause (1) Contract financing payment has the meaning given in FAR 32.001; (2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment; (3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests; (4) Invoice payment has the meaning given in FAR 32.001; and (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA s Electronic Invoice Presentment and Payment System at the current website address provided in the contract. (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor. (End of Clause) The following subparagraphs of FAR 52.212-5 are applicable: (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (2) 52.204 23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115 91). (3) 52.204 25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115 232). (4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015). (5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). [X] (4) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109 282) (31 U.S.C. 6101 note). [X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note). [X] (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)). [X] (ii) Alternate I (MAR 2020) of 52.219-28. [X] (27) 52.222-3, Convict Labor (June 2003) (E.O. 11755). [X] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015). [X] (30)(i) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246). [X] (ii) Alternate I (JULY 2014) of 52.222-35. [X] (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793). [X] (33) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212). [X] (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). [X] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). [X] (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) [X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). [X] (57) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332). [X] (2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67). [X] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). [X] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67). [X] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015). [X] (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706). All quotes shall be sent to Christina Lawrence at
[email protected]. The following are the decision factors: IAW FAR 15.102-2, Award will be made in the basis of the lowest priced offer. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Any questions or concerns regarding this solicitation should be forwarded in writing via email addressed to Christina Lawrence at
[email protected], subject line: Prosci ADCAR Change Management Certification Program. Questions shall be submitted NO LATER THAN 03/10/2021 @ 10:00am CST. Quotations shall be received not later than 10:00am CST 03/11/2021. Quotes must be submitted via email to
[email protected]. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). 2015-4647 Rev. 15 https://beta.sam.gov/wage-determination/2015-4647/15?index=wd&keywords=&is_active=true&sort=-modifiedDate&date_filter_index=0&date_rad_selection=date&wdType=sca&state=TN&county=14750&cba=noCBA&prevP=prevPerfYesLocality&page=1