This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This RFP will also use the procedures under FAR Part 13. In accordance with 13.106-2, the contracting officer may take into consideration information such as the contracting officer's knowledge of and previous experience with the services being acquired or other reasonable basis. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The reference/solicitation number is VA263-13-R-0176 CSS and the solicitation is issued as a Request for Proposals (RFP). The combined synopsis/solicitation will result in a contract to the successful offeror. The provisions and clauses incorporated into this solicitation document are those in effect at the time of publication. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and the (VAAR) (Federal Acquisition Circular) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-65. Only emailed requests received directly from the requester are acceptable. Place of Performance: VA Black Hills Health Care System locations: 1) Hot Springs SD, 57747 USA 2) Ft. Meade SD, 57741 USA 3) Rapid City SD, 57701 USA The provision at FAR 52.212-1 Instructions to Offerors - Commercial Items, applies to this solicitation and incorporate the following addenda, 852.270-1 Representatives of Contracting Officers. The provision at FAR 52.212-2, Evaluation - Commercial Items applies to this requirement. The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price, Past Performance, and Technical Capability to meet the government's requirements. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price; Technical Evaluation Criteria: The following Technical Evaluation Criteria will be used to evaluate proposals. Criteria are listed in the order of their importance. 1) Adequate documentation and explanations demonstrating ability to perform the tasks specified in the Performance Work Statement (PWS). 2) Possession of current required permits and business licenses allowing (or that will allow) performance of the contract. 3) Explanation of how monthly VHA and other regulatory required reports will be provided. Sample reports include; amounts of pesticides applied, areas inspected/treated, locations of traps, etc. 4) Explanation of method (or a sample plan) for insuring that building inspections will be performed in accordance with PWS requirements. 5) Evidence of company experience in treating for all potential pests listed within the PWS. The provision at 52.212-3, Offeror Representations and Certification, Commercial Items, applies to this solicitation. The contractor shall either: (1) return a completed copy of this provision with its proposal (a copy of the provision may be attained from http://www.arnet.gov/far); or (2) complete the Online Reps and Certs. Application (ORCA) at http://www.bpn.gov and reference it in your proposal. The clause at 52-212-4 Contract Terms and Conditions - Commercial Items, applies to this acquisition. 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b. of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.219-6, Notice of Total Small Business Set-Aside 52.219-28, Post Award Small Business Program Representations 52.222-3, Convict Labor 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Affirmative Action for Workers with Disabilities 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-3, Buy American Act - Free Trade Agreements - Israeli Trade Act 52.225-13, Restriction on Certain Foreign Purchases 52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Registration 52.222-41, Service Contract Act of 1965 52.222-42, Statement of Equivalent Rates for Federal Hires In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class: 99410 - Pest Controller, Monetary Wage: 16.54/Hr, Fringe: H&W 3.59/Hr Wage Determination No.: 2005-2485, Revision No.: 10, Date Of Revision: 06/13/2011 (Attached) Other Applicable Clauses/Provisions: FAR 28.307-2 Schedule of Insurance Coverage FAR 52.212-1, Instruction to Offerors FAR 52.212-2, Evaluation -- Commercial Items FAR 52.204-9, Personal Identity Verification of Contractor Personnel FAR 52.228-5, Insurance-Work on a Government Installation FAR 52.232-19, Availability of funds for Next Fiscal Year FAR 52.232-99, Providing Accelerated Payments to Small Business Subcontractors FAR 52.237-3, Continuity of Services VAAR 852.203-70, Commercial Advertising VAAR 852.237-70, Contractor Responsibilities VAAR 852.270-1, Representatives of contracting officers VAAR 852.273-74, Award without exchanges VAAR 852.232-72, Electronic Submission of Payment Requests To be awarded this contract, the offeror must be registered in the System for Award Management (SAM) database. SAM information may be found at https://www.sam.gov/portal/public/SAM/. The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition. There are no applicable Numbered Notes that apply. Anyone wishing to respond to this notice must show clear and convincing evidence that they can meet these requirements. Interested parties that feel they have the ability to provide the required service must submit a complete proposal including technical data and pricing to this office for consideration. RESPONSES ARE DUE BY FRIDAY, FEBRUARY 22th, 2013 AT 11:00 AM MST. E-mailed proposals are preferred and will be accepted. Send to
[email protected]. Vendors electing to send original proposal via mail will forward a signed original and three (3) copies with supporting documents to: VA Black Hills Health Care System LOG/CON Attn: Don Gilbert 500 N 5th St Hot Springs, SD 57747 All questions must be submitted electronically via email to
[email protected] no later than close of business on February 15, 2013. PART B PRICE/COST SCHEDULE ITEM DESCRIPTION OF QTY UNITS UNIT TOTAL AMOUNT NO. SUPPLIES/SVCS PRICE 1 12 Months ______ __________ Pest Control Services for Black Hills VA locations in Hot Springs, Ft. Meade and Rapid City SD. GRAND TOTAL --- =============== B.2 Period Of Performance Period of performance will be from March 1, 2013 thru February 28, 2014 GENERAL INFORMATION - PERFORMANCE WORK STATEMENT 1. General Intention: The purpose of this solicitation is to obtain Integrated Pest Management Services for the Veterans Affairs, Black Hills Health Care System located at Hot Springs, Fort Meade, and Rapid City, South Dakota, hereinafter referred to as VA. 2. General Requirements: Contractor shall adhere to local VA policy FAC-10. The VA is committed to an Integrated Pest Management Program (IPM). IPM is a process for achieving long term, environmentally sound pest suppression through the use of a wide variety of technological and management practices. The Contractor shall use control strategies that extend beyond the application of pesticides to include structural and procedural modifications that reduce the food, water, harborage, and access used by pests. This shall be achieved through detailed scheduled inspections that result in recommendations for a treatment plan that shall be written and presented for approval by the VA COTR. The Contractor shall provide all supplies, materials, equipment, labor, supervision, management and transportation to perform all tasks. 3. Contractor Compliance: Contractor shall assume full responsibility for compliance with the Green Environment Management Systems (GEMS); Federal Insecticide Fungicide Rodenticide Act (FIFRA); Environmental Protection Agency (EPA); Occupational Safety and Health Administration (OSHA) regulations; and VHA Handbook 1850.02 dated 4/14/2009, as they apply to IPM. Contractor shall also perform all work in accordance with the guidelines establish by Federal, State and local ordinances and as shown in the National Pest Control Association's Good Practice. 4. Building Inspections: Contractor shall provide a detailed written pest control plan to inspect all areas of the VA facilities for pest infestation and pest prevention measures. At a minimum all food service areas shall be inspected monthly, operating rooms (OR), and supply processing and distribution (SPD) areas shall be inspected quarterly, all patient treatment areas semi-annually, and all other areas annually. Any problems identified in between inspections shall be handled immediately. During these inspections the Contractor shall; a. Determine which IPM measures are appropriate and required. b. Recommend environmental sanitation practices that restrict or eliminate food, water, or harborage for pests. c. Utilize basic methods (caulking, sealing cracks, etc.) for exclusion of pests. In addition, the Contractor shall make recommendations that may require action by the VA to achieve adequate pest management. d. Select and utilize non-chemical control methods that eliminate, exclude or repel pests, i.e., insect electrocution devices, traps, caulking, air screens, etc. e. Select and use the most environmentally sound pesticide(s) to effect control when chemical control methods are necessary. f. Determine and implement a course of action if the facilities have issues with cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, bees, wasps, houseflies, stable flies, blowflies, lice, bedbugs, fleas, scabies, mites, ticks, mosquitoes, scorpions, chiggers, saw tooth grain beetles, red/confused flour beetles, grain moths, house mice, field mice, mice, roof rats, Norway rats, bats, squirrels, gophers moles, skunks, snakes, rabbits, raccoons, pigeons, starlings, sparrows, magpies, and any wood destroying organisms. g. Identify, remove and clean any droppings that are known to be a health concern in ceilings, barns, or any other public areas. h. Continue to monitor treated areas to insure control measures were adequate. i. A detailed account shall be provided each month where any treatment was provided, how much chemical was applied, any traps that were placed and exact locations, and the pest(s) targeted. This information may vary from time to time based on the requirements set by the Federal Guidelines. 5. Scheduled Work: Pest management task shall be coordinated with the Contracting Officers Technical Representative (COTR) to be achieved on an agreed upon time schedule. Understanding that many times the most efficient times to inspect and develop a treatment plan are during slower periods, often after hours. However, whenever possible scheduled work should be performed during normal business hours which are Monday through Friday, 7:30 am until 4:30 pm., excluding holidays. Contractor shall coordinate treatment applications where personnel will be present in advance so that individuals with special health needs can be reasonably accommodated. Whenever pesticides are used in a large scale application, the Safety Office shall be notified in advance also. In the event weather conditions become unsuitable for planned work or may induce an environmental hazard, the entire work process shall be stopped and evaluated for continuation.