***THE PURPOSE OF NOTICE IS TO ENABLE THE CONTRACTING OFFICER TO ACCEPT AND EVALUATE OPEN MARKET PROPOSALS SUBMITTED FROM SMALL BUSINESS DEALER / DISTRIBUTORS.*** The Department of Veteran Affairs, Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia, SC 29209 has a requirement for Locks and Keys. The Government expects to award to a single contractor a contract which shall be Firm Fixed Price with a firm quantity and no option years. This requirement is being set-aside for Small Business participation only. NAICS code for this requirement is 561622 with a small business size of 500 employees. Only offers from those firms regularly established in the business of providing this type of equipment will be considered. Subcontracting will not be allowed. All responsible sources may submit a proposal, which shall be considered. Any and all questions regarding this solicitation must be in writing and must include telephone number, fax number and point of contact to Attn: Joseph Locke, Contracting Officer,
[email protected] Please see solicitation for additional information regarding this requirement. Set-Aside: Small Business Contracting Office Address: Department of Veterans Affairs, W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209-1639 Place of Performance: Department of Veterans Affairs, W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209-1639 Point of Contact: Joseph Locke Contracting Officer
[email protected] ? Statement of Work A. GENERAL INFORMATION 1. Scope of Work: The contractor shall provide all transportation, labor, materials, and equipment necessary to accomplish the deliverables described in the statement of work (SOW), except as may otherwise be specified. The contractor will also complete a survey of the campus lock system to validate all required deliverables. Any discrepancies shall be brought to the attention of the Contracting Officers Representative (COR) immediately. The purpose of this project is to replace the existing Master Key System at WJB Dorn VA Medical Center consisting of 2270 cores distributed throughout 23 buildings along with 2270 keys with digital cylinders and keys with electronic technology and mechanical pinning providing two independent forms of security protection. 2. Background: The WJB Dorn VA Medical Center has operated under the same master key system for over 13 years. Since that time many keys have been lost and the integrity of the current system has been compromised. 3. Performance Period: The contractor shall complete the work required under this SOW in 120 calendar days or less from the date of award, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor's proposal, the contractor's proposed completion date shall prevail. 4. Type of Contract: Firm-Fixed-Unit Price B. CONTRACT AWARD MEETING 1. The contractor shall not commence performance on the tasks in the SOW until the CO has conducted a kick off meeting and the contractor shall perform a complete site survey to verify type of cylinder and/or lock. C. GENERAL REQUIREMENTS 1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan. 2. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms. 3. Equipment training will be provided to Technicians concerning proper installation and programming of the product. 4. End user training will be provided to all staff members for familiarization of staff with the proper operation of the new key system. Page 1 ? D. SPECIFIC MANDATORY TASKS ASSOCIATED WITH DELIVERABLES Description of Tasks and Associated Deliverables: The Contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW. Deliverable One: Quantities as deemed by VA site survey for all products needed, including types of cylinders, cam type on mortise cylinders, tailpieces for cylindrical cylinders for existing conventional core cylindrical locks, function of new cylindrical locks needed to replace existing cylindrical locks with IC cores and types of any other existing locks that require new cylinders as well as the total number of keys required as described in the attached specifications. Installation is included in this contract. Installation will require heavy coordination between the vendor and the COR. All installation must be accomplished with the understanding that this is an active medical facility and all disruptions must be kept to a minimum. E. CHANGES TO STATEMENT OF WORK 1. Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through actions of parties other than the CO shall be borne by the contractor. F. GOVERNMENT RESPONSIBILITIES 1. The Government will supply the design and guidelines for the new digital/mechanical key system. G. CONFIDENTIALITY AND NONDISCLOSURE It is agreed that: 1. The preliminary and final deliverables, and all associated working papers, application source code, and any other material deemed relevant by the VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U. S. Government and shall be submitted to the CO at the conclusion of the task order. 2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, or any other written or printed material pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response. 3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. ? Item Information ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Medeco Motise Cylinder/10C0500-26-5Y-Z00 1,342.00 EA __________________ __________________ 0002 Medeco Motise Cylinder/10C0500-26-5Y-Z02 66.00 EA __________________ __________________ 0003 10C5400-26-5Y-Z00 mortise cylinder 37.00 EA __________________ __________________ 0004 11CC602-26-5Y deadbolt with cylinder 20.00 EA __________________ __________________ 0005 10C5400-26-5Y-Z20 mortise cylinder 62.00 EA __________________ __________________ 0006 10C0500-26-5Y-Z05 mortise cylinder 21.00 EA __________________ __________________ 0007 10C0500-26-5Y-Z09 mortise cylinder 181.00 EA __________________ __________________ 0008 10C0400H-26-5Y rim cylinder 218.00 EA __________________ __________________ 0009 10C0500-26-5Y-Z84 mortise cylinder 12.00 EA __________________ __________________ 0010 10C0500-26-5Y-Z58 mortise cylinder 3.00 EA __________________ __________________ 0011 20C21173-26-5Y cylinder for CL3300 series 250.00 EA __________________ __________________ 0012 Medeco E-2 Key 2,200.00 EA __________________ __________________ 0013 Survey of current lock system to ensure proper part ordering and installation 1.00 JB __________________ __________________ 0014 Installation and programming of Medeco logics key system 1.00 JB __________________ __________________ 0015 20C202V9-26-5Y Intouch cylinder 146.00 EA __________________ __________________ 0016 20C200S1-26-5Y cabinet lock cylinder 19.00 EA __________________ __________________ 0017 51C0600-26-5Y padlock cylinder 45.00 EA __________________ __________________ 0018 5451-FL0 padlock 45.00 EA __________________ 0019 20C21173-26-5Y cylinder for CL3300 series 338.00 EA __________________ __________________ 0020 20C0902-26-5Y cylinder for Sargent 484 deadbolt 4.00 EA __________________ __________________ 0021 K1099 Cam and Tailpiece kit 1.00 EA __________________ __________________ 0022 CL3351-NZD-626-LC 218.00 EA __________________ __________________ 0023 CL3357-NZD-626-LC 122.00 EA __________________ __________________ 0024 ML2051-LWA-626-LC 1.00 EA __________________ __________________ 0025 ML2057-LWA-626-LC 1.00 EA __________________ __________________ 0026 ML20550LWA-626-LC 33.00 EA __________________ __________________ 0027 CL3355-NZD-626-LC 7.00 EA __________________ __________________ 0028 CL33905-NZD-626-LC Yale 7.00 EA __________________ __________________ 0029 AUE4761-LN-626-LC Intouch locks Sargent 146.00 EA __________________ __________________ 0030 484-US26D-LC deadbolts 4.00 EA __________________ __________________ 0031 G1-8276-PK-L-US26D 4.00 EA __________________ __________________ 0032 Schlage Cobra mortise to CR ML2200 series locks on 1 thick doors in US28 146.00 EA __________________ __________________ ? Basis of Award and Site Visit Information Project: Locks & Keys A. BASIS FOR AWARD. Award will be made to the lowest priced, technically acceptable responsible offeror, whose proposal conforms to all stated terms, conditions, representations, certifications, and any other information required by this solicitation. Technical tradeoff will not be made and no additional credit will be given for exceeding the minimum requirements. In the event an offeror's proposal is determined to be unacceptable in any of these factors, the entire proposal will be considered unacceptable and the offeror will be ineligible for award. **ALL factors must be rated ACCEPTABLE to be considered for award. B. EVALUATION METHODOLOGY. The award decision will be based on the following: 1. CAPABILITY STATEMENT / REFERENCES: Capability Statement including list of references for contracts completed either at other VA locations or commercial locations with a similar statement of work (SOW). a. Contract Number b. Description of Contract Scope c. Total Dollar Value d. Performance Period e. Place of Performance f. Contracting Officer/Procurement Official 1. Name 2. Email 3. Phone Number 4. Address Offerors who do not have relevant past performance will receive a neutral rating (neither favorable nor unfavorable) (FAR 15.305)(a)(iv). 2. SITE SURVEY: Quantities as deemed by VA site survey for all products needed, including types of cylinders, cam type on mortise cylinders, tailpieces for cylindrical cylinders for existing conventional core cylindrical locks, function of new cylindrical locks needed to replace existing cylindrical locks with IC cores and types of any other existing locks that require new cylinders as well as the total number of keys required as described in the attached specifications. 3. PROJECT PLAN: For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, along with the associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan. 4. INSTALLATION PLAN: Installation is included in this contract. Installation will require heavy coordination between the vendor and the COR. All installation must be accomplished with the understanding that this is an active medical facility and all disruptions must be kept to a minimum. The vendor's installation plan will be unacceptable if there are any major disruptions. 5. TRAINING PLAN: Vendor will provide a training plan (describe how training will be provided) as well as training to all Engineering staff members as well as Technicians (approximately 24 employees) concerning proper installation and programming of the product. 6. PRICE: All line items in the Price Schedule must include a price. The total evaluated price will consist of the offeror's proposed price and the government's independent cost estimate. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced. Price realism may be performed by the Contracting Officer. If, during evaluation, it is determined that discussions are necessary, offerors' Final Proposal Revisions (FPR) after discussions will be considered in making the source selection decision. Each factor will be scored as Acceptable or Unacceptable as defined below. Each proposal will be evaluated against the SOW and the stated evaluation criteria. Each proposal is evaluated using the same standards. "Lowest Price, Technically Acceptable" Evaluation Standards Acceptable ALL of the minimum acceptable criteria are clearly met by the proposal. The offeror's proposal meets the performance and technical capability requirements defined in the SOW. NOTE: Once the proposals have been determined to be "technically acceptable," award will based on cost/price only. Unacceptable Not all of the minimum acceptable criteria are met by the proposal. An unacceptable proposal contains one or more deficiencies. Proposal fails to meet specified minimum performance and technical capability requirements defined in the SOW. The following table will be used for each proposal received to score each LPTA factor as to whether it is Acceptable or Unacceptable. Non- Cost/Price Factors Offerer Technically Acceptable Technical Approach Management/Quality control Approach ? Scope of Work: The contractor shall provide all transportation, labor, materials, and equipment necessary to accomplish the deliverables described in the statement of work (SOW), except as may otherwise be specified. The contractor will also complete a survey of the campus lock system to validate all required deliverables. Any discrepancies shall be brought to the attention of the Contracting Officers Representative (COR) immediately. The purpose of this project is to replace the existing Master Key System at WJB Dorn VA Medical Center consisting of 2270 cores distributed throughout 23 buildings along with 2270 keys with digital cylinders and keys with electronic technology and mechanical pinning providing two independent forms of security protection. Reporting: Vendor shall report to Mr. David Bagley @ 803-776-4000 ext. 4344 for scheduling of work and attaining required ID Badges. Hours of Work: Work is to be performed during normal working hours, Monday thru Friday 8:00am - 3:30pm, unless the process requires other working schedules. Work may take place on weekends and or Holidays if required to meet a process schedule. BASIS FOR CONTRACT AWARD: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation by evaluating the following factors: " Price " Capability / Past Performance " Supply Chain " Project Plan " Disruptions " Training Plan Award will be made to an offeror on the basis of best value to the government. (In accordance with FAR 15.101-2) The Government intends to award without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. Furthermore, if discussions are to be conducted the Government will establish a competitive range. The competitive range shall be comprised of the most highly rated proposals, unless the range is further reduced for purposes of efficiency pursuant to FAR 15.306(c)(2). The evaluation process shall proceed as follows: 1. Technical Acceptability: The Government's Technical Evaluation Board (TEB) shall evaluate the offeror's technical proposal on a pass/fail basis. 2. Price: Award will be made to the offeror that proposes the lowest price and is determined to be technically acceptable. PROPOSAL SUBMITTAL INSTRUCTIONS Proposals shall be submitted electronically to
[email protected] and hard copies sent to the Contracting Officer. See mailing address in Block 8 of the Standard Form 1449. Standard Form 1449 with blocks 14 through 20 properly filled-out by the offeror. PRICE. As a Lowest Price Technically Acceptable (LPTA) source selection, price is the discriminating factor for award among those offers that are technically acceptable. Offers that are not technically acceptable cannot be selected, regardless of price. Price is to be submitted in Block 17 of the Standard Form 1449. Documentation of Technical Acceptability: Technical acceptability will be based on the following factors: ? 1. CAPABILITY STATEMENT / REFERENCES: a. Statement of capability to meet all requirements outlined within the Statement of Work (SOW). b. Discussion of past performance at three (3) or more (VA or commercial locations) requiring work that is exact to or similar to work required within the SOW. Offerors who do not have relevant past performance will receive a neutral rating (neither favorable nor unfavorable) (FAR 15.305)(a)(iv). 2. SUPPLY CHAIN: Provide a 1 page listing of suppliers to describe their capability to provide the materials and services outlined in the SOW. 3. PROJECT PLAN: Provide 1-2 page project plan to describe how the vendor plans to complete all tasks and subtasks required within the 120 day timeline. 4. DISRUPTIONS: Provide 1 page document concerning the vendor's ability to perform all tasks and subtasks while minimizing disruptions. 5. TRAINING PLAN: Vendor will provide a training plan that shall detail how training will be provided as well as training to all Engineering staff members as well as Technicians (approximately 24 employees) concerning proper installation and programming of the product. (END OF PROPOSAL SUBMITTAL INSTRUCTIONS)