This is a COMBINED SOLICITATION/SYNOPSIS for Service and commercial items for Third Party Collection system and Third Party Collection Services prepared in accordance with FAR 12.6 as supplemented with additional information included in FAR 13. This announcement constitutes the only solicitation, quotations are being requested and a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This solicitation is a 100% Small Business set-aside. This solicitation number is N00259-14-T-0344. The closing date is, September 15, 2014 @ 09:00a.m. Pacific Standard Time (PST). The Government will only consider firm fixed-price quotations. Offerors must be registered on the System for Award Management Registration(SAM) prior to award. The website address is www.sam.gov. A Data Universal Number System (DUNS) number is required to register. Email your quote to: Sandra Kretschmar on or before 09:00AM Pacific Standard Time on September 15, 2014. Email:
[email protected]. Submissions must not exceed 2MB. Submitter should confirm receipt of email submissions. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: http://acquisition.gov/far. The North American Industry Classification System (NAICS) Code for this acquisition is 561440; Size: $15.0. Naval Medical Center San Diego requests responses from qualified sources capable of providing the following items: CLIN: 0001 IMPLEMENTATION COST Unit of Issue Each Quantity 1 Unit Pricetiny_mce_marker_____. Total Pricetiny_mce_marker____________________. Period of Performance: 26 September 2014 through 25th Sept 2015 Unit Pricetiny_mce_marker_____. Total Pricetiny_mce_marker____________________. CLIN: 0002 SYSTEM MAINTENANCE Unit of Issue Each Quantity 1 Unit Pricetiny_mce_marker_____. Total Pricetiny_mce_marker____________________.____________________. Period of Performance: 26 September 2014 through 25th Sept 2015 CLIN: 0003 SYSTEM MAINTENANCE Unit of Issue Each Quantity 1 Unit Pricetiny_mce_marker_____. Total Pricetiny_mce_marker____________________. Period of Performance: 26 September 2014 through 25th Sept 2015 CLIN: 0004 CLAIM PROCESSING FEES Unit of Issue Each Quantity 1 Unit Pricetiny_mce_marker_____. Total Pricetiny_mce_marker____________________. Period of Performance: 26 September 2014 through 25th Sept 2015 CLIN: 0005 THIRD PARTY COLLECTION SERVICE DATA CONVERSION Unit of Issue Each Quantity 1 Unit Pricetiny_mce_marker_____. Total Pricetiny_mce_marker____________________. Period of Performance: 26 September 2014 through 25th Sept 2015 CLIN: 0006 SERVERS Unit of Issue Each Quantity 2 Unit Pricetiny_mce_marker_____. Total Pricetiny_mce_marker____________________. Period of Performance: 26 September 2014 through 25th Sept 2015 CLIN: 0007 TRAINING Unit of Issue Each Quantity 1 Unit Pricetiny_mce_marker_____. Total Pricetiny_mce_marker____________________. Period of Performance: 26 September 2014 through 25th Sept 2015 This solicitation documents and incorporates provisions and clauses in effect through Federal Acquisition Circulars 2005-75 DFARS change notice 20140624. The following FAR/DFARS provisions and clauses are applicable to this procurement: 52.204-7 Central Contractor Registration (DEC 2012) 52.204-13 Central Contractor Registration Maintenance (DEC 2012) 52.209-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013). 52.212-1 Instruction to Offerors-Commercial Item (FEB 2012) 52.212-2 Evaluation Commercial Items (JAN 1999) Factors 1) Technical Capability, 2) Past Performance and 3) Price. The following factors to be used to evaluate offers: Technical Capability, Past Performance, and price. Technical capability and Past performance, when combined, are more significant evaluation factors in determining award. Contractors who do not meet the first 2 factors will not undergo a price evaluation. The following factors are to be used to evaluate offers: 1. Technical Capability: The contractor shall have the basic knowledge of Third Party Outpatient Collection system (TPOCS), experience working with billing functions, collection functions and understanding of the ALL requirements stated in the Performance Work Statement necessary to provide the requested service. 2. Past Performance: Provide three (2) military hospital references with the Point of contact, telephone number, address and contract number. References must be within the last 3 years. 3. Price. 52.212-3 Offeror Representations and Certification--Commercial Items (MAR 2012) 52.212-4 Contract Terms and Conditions--Commercial Items (FEB 2012) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (MAR 2012) with the following clauses incorporated by reference: 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (FEB 2012), 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011), 52.219-8 Utilization of Small Business Concerns (JAN 2011), 52.219-28 Post Award Small Business Program Representation (APR 2009), 52.222-3 Convict Labor (JUN 2003), 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (MAR 2012), 52.222-26 Equal Opportunity (MAR 2007), 52.222-35 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (SEP 2010), 52.222-37 Employment Reports on Veterans (Sept 2010), 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008), 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003) 52.217-8 Option to Extend Services (NOV 199) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011)(15 U.S.C. 644). 52.237-2 Protection of Government Buildings, Equipment and Vegetation (APR 1984) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); www.acquisition.gov; www.acq.osd.mil 52.252-2 Incorporated by Reference (FEB 1998); www.acquisition.gov ; www.acq.osd.mil 252.225-7001 Buy American Act and Balance of Payments Program 252.225-7002 Qualifying Country Sources as Subcontractors (APR 2003) 252.232-7003 Electronic Submission of Payment Requests (Mar 2007) 5252.204.9400 Contractor Access to Federally Controlled Facilities and Unclassified Sensitive Information or Unclassified IT Systems HIPAA - Privacy and Security of Protected Health Information (SEP 2012) NAVY COMMERCIAL ACCESS CONTROL SYSTEM (NCACS) PROGRAM IMPLEMENTATION INSTRUCTION (August 2011) (a) In accordance with CNICNOTE 5530 dated May 2, 2011, NCACS credentialing should be established in order to avoid unnecessary delay at military installation entry control points (ECP). (b) NCACS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: http://cnic.navy.mil/CNIC_HQ_Site/index.htm, popular links. For more information or to enroll in the NCACS Program call: 1.877.727.4342. For Naval Base San Diego Pass and Decal Office, call: 1.619.556.1653 (c) Vendors, contractors, suppliers and other service providers shall present their pass upon entry at ECP. Wage Determination San Diego County: WD 98-0642 (Rev.-26) was first posted on www.wdol.gov on 08/05/2014 Debt Collection Services ********************************************************************************** REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION By direction of the Secretary of Labor | WAGE AND HOUR DIVISION | WASHINGTON, D.C. 20210 | | Diane C. Koplewski Division of Wage | Wage Determination No: 1998-0642 Director Determinations | Revision No: 26 | Date Of Revision: 07/25/2014 ---------------------------------------------------------------------------------- States: Alabama, Alaska, Arizona, California, Colorado, Connecticut, District of Columbia, Florida, Georgia, Idaho, Illinois, Indiana, Iowa, Kansas, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin Area: Alaska Statewide Alabama Statewide Arizona Statewide California - All Counties except : San Joaquin ---------------------------------------------------------------------------------- **Fringe Benefits Required Follow the Occupational Listing** Employed on contracts for debt collection services: OCCUPATION CODE - TITLE FOOTNOTE RATE 01030 - Collection Specialist Alabama Statewide 12.94 Alaska 17.32 Arizona 13.36 California Counties of Lathrop, San Joaquin 15.68 California-All Counties except: Lathrop, San Joaquin 16.48 __________________________________________________________________________________ ALL OCCUPATIONS LISTED ABOVE RECEIVE THE FOLLOWING BENEFITS: HEALTH & WELFARE: $4.02 per hour or $160.80 per week or $696.79 per month VACATION: 2 weeks paid vacation after 1 year of service with a contractor or successor; 3 weeks after 5 years, and 4 weeks after 15 years. Length of service includes the whole span of continuous service with the present contractor or successor, wherever employed, and with the predecessor contractors in the performance of similar work at the same Federal facility. (Reg. 29 CFR 4.173) HOLIDAYS: A minimum of ten paid holidays per year: New Year's Day, Martin Luther King Jr.'s Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day. (A contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.) (See 29 CFR 4.174) ** OCCUPATIONS NOT INCLUDED IN THE SCA DIRECTORY OF OCCUPATIONS ** Collection Specialist Responsibilities include using judgement to determine the appropriate and most expedient way of resolving a portfolio of delinquent accounts in order to maximize collection. Requests and analyze credit reports for use in determining ways to resolve delinquent debt accounts. Determines whether write-off tools are recommended to immediate supervisor when debts are uncollectible, i.e., in case a bankruptcy. Monitors payments made by debtors and minimizes delinquents/the number of accounts that are delinquent. End of Solicitation.