Costume Management Services

TERMS AND CONDITIONS This is a COMBINED SYNOPSIS/SOLICITATION for a commercial item (Costume Management Services) prepared in accordance with the information in FAR Part 12.6, using Contracting By Negotiation found at FAR Part 15, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested; and a written solicitation is included as an attachment. PAPER COPIES OF THIS SOLICITATION WILL BE AVAILABLE. The solicitation number is FNS-10-0001RGH and is issued as a RFP. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and http://www.acq.osd.mil/dpap/dfars/index.htm . The proposed contract is a 100% set aside for small business. This solicitation will result in a Firm Fixed Price (FFP) contract. The following FAR provisions and clauses are applicable to this procurement: 52.204-7, Central Contractor Registration;52.212-1, Instructions to Offerors - Commercial Items; 52.212-3 Alt I, Offeror Representations and Certifications - Commercial Items; 52.212-4, Contract Terms and Conditions - Commercial Items;52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items including:52.203-6 Alt I, Restrictions on Subcontractor Sales to the Government,52.203-13, Contractor Code of Business Ethics and Conduct,52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside,52.219-14, Limitation on Subcontracting52.219-8, Utilization of Small Business Concerns,52.219-28, Post Award Small Business Program Representation,52.222-3, Convict Labor,52.222-21, Prohibition of Segregated Facilities,52.222-26, Equal Opportunity,52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans,52.222-36, Affirmative Action for Workers with Disabilities,52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans,52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees,52.225-13, Restrictions on Certain Foreign Purchases,52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration,52.239-1, Privacy or Security Safeguards52.222-41, Service Contract Act of 196552.22-42, Statement of Equivalent Rates for Federal Hires52.222-50, Combating Trafficking of Persons52.222-54, Employment Eligibility Verification52.228-5, Insurance- Work on a Government Installation 52.232-18, Availability of Funds All payments under this contract shall be made via electronic funds transfer (EFT). The government shall make payment to the contractor using the EFT information contained in the Central Contractor Registration (CCR) database. In the event that the EFT information changes the contractor shall be responsible for providing the updated information to the CCR database and the Contracting Officer. Invoices shall be submitted in an original and two copies to the Government office listed below. To constitute a proper invoice, the invoice must include the following information and/or attached documentation: (1) Name and address of the business concern, (2) Invoice number and invoice date; (3) Contract number, Delivery Order number, Purchase Order number, Task Order number, or other authorization for delivery of property or services actually delivered or rendered; (4) Description, unit price, extended price, and quantity of property and services actually delivered or rendered with supporting documentation (i.e. travel receipts, etc.); (5) Shipping and payment terms; (6) Name, title, phone number, and complete mailing address of responsible official to whom payment is to be sent; The Contractor shall submit an original and two (2) copies of invoices to the following designated payment office: U.S. Department of Agriculture Food and Nutrition Service Accounting Division, Invoice Payment Section 3101 Park Center Drive Room 724 Alexandria, VA 22302 (7) Name, title, phone number, and mailing address of person to notify in the event of a defective invoice; and (8) Taxpayer Identification Number (TIN) or DUNS+4. INSTRUCTIONS FOR SUBMITTAL OF QUOTES- COMMERCIAL ITEMS Interested vendors may send their proposal (Technical and Cost) to FNS in any of the following ways; (a) by e-mail to [email protected] or (b) by mail or commercial courier (i.e. FEDEX or UPS) to the following address: USDA/FNS/CMD, 3101 Park Center Drive, Room 228, Alexandria, VA 22302, ATTN: Hicks SELECTION Best Value Determination - In accordance with FAR Part 15, the government intends to establish this contract with the vendor that represents the best value. Paramount consideration shall be given to the evaluation of the quality of the technical proposal rather than cost or price. As proposals become more equal in their technical merit, the evaluation of cost or price becomes more important. As proposals become essentially equal in their technical merit, cost or price alone may become the determining factor. TECHNICAL AND COST PROPOSALS TECHNICAL - Your technical proposal shall be a separate and distinct document from your cost proposal and shall include sufficient information that addresses the technical evaluation criteria and other instructions to offerors below. Proposals will be independently evaluated by a panel of individuals and scored up to a maximum of 100 points in accordance with the evaluation criteria. The Contracting Officer may establish a competitive range based on technical merit and total evaluated cost. The Government will have discussions/negotiations with those offerors in the competitive range. However, the Government reserves the right to make award without discussions/negotiation. EVALUATION CRITERIA - The following criteria will be applied in the technical evaluation of proposals, with each criterion area having the scoring weight indicated. 1. Understanding the Purpose of the Project 10 points 2. Technical Approach 60 points 3. Past Performance 30 points Total 100 points Understanding the Purpose of the project: (10 points) Understands the purpose of the contract by clearly addressing the needs described within the Statement of Work related to cleaning, repairs, storage, scheduling, and shipping of the costumes. (10 points) Technical Approach: (60 points) The merit of their proposed plan to provide costume management service which includes such things as the number of shipments the vendor is capable of handling, the process used in storing, pressing and cleaning costume, the method used in tracking scheduling and shipping of costumes, procedures for providing accurate and timely reports, etc. (20 points) The proposed strategies to deal with potential issues and problems related to cleaning, repairing, storing, scheduling, shipping, and tracking of costumes, including information regarding process used to reduce loss of or damage to shipments as well as insurance policy in place to cover for such loss or damage. (20 points) The demonstration that the offeror has devised an approach for costume management that allows for maximum use and minimum cost. (20 points) Past Performance: (30 points) Demonstrate recent successful experience in managing similar contract or related work of comparable nature. The government is seeking to determine whether the contractor has consistently demonstrated a commitment to customer satisfaction, cost management, and timely delivery of high quality services. Offerors without a record of relevant past performance or for whom information on past performance is not available, will receive a neutral rating for this criterion. (30 points) The technical proposal shall be no longer than 10 pages. Attachments are not considered in the 10-page limit. COST Your cost proposal shall be presented in price and shall utilize your most favored pricing. We request that you consider offering a price reduction (Discount). The Government intends to negotiate and award a Firm Fixed Price contract for costume management services. PERIOD OF PERFORMANCE: Period of performance - 01/01/2010 to 12/31/2010 for the first year. The second optional period of performance - 01/01/2011 to 12/31/2011. Submission of past performance information: The offeror will collect and submit past performance information to the Government with their technical proposal. Please send attached past performance questionnaire to at least three (3) firms, agencies, or individuals that can assess your firm's past performance. Please direct questions to Richard Hicks at [email protected] Vendor(s) must be registered in the Central Contractor Registration (CCR) database to be considered for award. Registration is free and can be completed on-line at http://www.ccr.gov/. (End of Combined Synopsis/Solicitation)