USPSC Acting Financial and Administrative Management Office (FAMO Director/Controller)

SOLICITATION NUMBER: SOL-169-17-000008 ISSUANCE DATE: 04/21/2017 CLOSING DATE/TIME: 05/20/2017 SUBJECT: Solicitation for U.S. Personal Services Contractor (USPSC) Dear Prospective Offerors: The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation. Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records. Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. Applicants can expect to receive a confirmation email when application materials have been received. Your complete résumé, scanned AID 302-3 forms, and the supplemental documents must be submitted via email to: [email protected] . Any questions must be directed in writing to the Point of Contact specified in the attached information. This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer. Sincerely, _________________________ Admir Serifovic Contracting Officer ATTACHMENT 1 SOL-169-17-000008 I. GENERAL INFORMATION 1. SOLICITATION NO.: SOL-169-17-000008 2. ISSUANCE DATE: 04/21/2017 3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: 05/20/2017 COB Serbia/Belgrade time 4. POSITION TITLE: Acting Financial and Administrative Management Office (FAMO Director/Controller) 5. MARKET VALUE: $ 103,672 - $ 134,776 equivalent to GS-15. Final compensation will be negotiated within the listed market value. Salaries over and above the top of the pay range will not be entertained or negotiated. 6. PERIOD OF PERFORMANCE: 11 months. Level of effort is full time (40 hours per week). Estimated contract start date is June/July 2017. 7. PLACE OF PERFORMANCE: USAID/Serbia (Belgrade) 8. SECURITY LEVEL REQUIRED : Secret 9. STATEMENT OF DUTIES: 1. General Statement of Purpose of the Contract: The position will be supervised by the USAID/Serbia Mission Director. However, the incumbent is expected to work with a high degree of independence and must be able to establish priorities, adhere to and meet established deadlines, and perform responsibilities and duties with minimal guidance and little or no follow up. Work produced by the incumbent is considered authoritative. S/he must be proactive and self-directed. 2. Statement of Duties to be performed: The FAMO Director supervises the Financial Unit which is responsible for all financial management operations including budgeting, accounting, financial analysis, financial and progress reporting, and audit liaison in Serbia. The FAMO Director also oversees services that the Financial Unit provides to the Middle East Regional Platform (MERP) and its serviced clients: processing accounts receivable and accounts payable; performance of monthly reconciliations; budgeting and accounting support; and providing ad hoc accounting services as mutually agreed to. a) Serves as liaison with USAID staff, representatives of the technical offices, on matters of mutual interest, including development of specific financial reports, annual budget submission, approval and allocation of program and operating expense resources. b) Develops and appraises budgetary requirements for the area of responsibility. Reviews budget submission for compliance with Agency policy and guidelines. c) Participates with USAID personnel to review operations at the project level to assure compliance with Agency guidelines on budgeting and implementation of projects. d) Reviews and advises on host country and other recipients' financial management systems to assure accountability for USAID funds. e) Analyzes Mission management requirements and develops administrative and technical support budgets. Directs the administration of current support budgets, insuring prompt obligation of established object class funding. The FAMO Director also supervises the Executive Unit which is responsible for overseeing and managing logistical and administrative support services for Serbia. The Executive Unit is in charge of programmatic procurements, human resources administration (including awards and training), travel, IT and communications and records management. Together with the Financial Unit, the Executive Unit develops and executes the OE budget and oversees ICASS services. The Executive Unit is also responsible for maintaining a state-of-the-art local area network (LAN). a) Oversees appropriate internal Mission management systems and policies. Insures that appropriate Mission Orders are published and maintained throughout the Mission. Plans and directs continuous evaluation of the organization, staffing and services to the Mission to ensure maximum utilization of material and human resources. b) Oversees the personnel management program for American and Foreign Service National employees. Advises on manpower development, employee relations, and employee benefits. Participates with U.S. Embassy and other U.S. agencies in local wage surveys and other joint personnel policies and operations. c) Represents the Mission in developing and administering ICASS agreements and budgets with the Embassy, assuring that the Mission receives the type and levels of support for which reimbursement is made. d) Acts as the Mission's primary liaison with Embassy personnel on ICASS issues that affect USAID staff. Through the Executive Unit, provides oversight of ICASS services provided to USAID including leasing, warehousing, motor pool, maintenance of residences and office space, management of non-expendable and expendable property. Oversees Executive Unit activities in personnel, communications and records and travel. e) Develops, interprets, and assures implementation of administrative management policies, regulations and procedures and maintains a constant awareness of and assures compliance with cooperating country statutory or regulatory requirements affecting administrative management of the Mission and its employees. f) Responsible for the training of the Financial and Administrative Management Office staff in performing their duties and responsibilities in full compliance with Mission and AID/W procedures and regulations. g) Responsible for IT system operations and security. Serves as Mission Information Systems Security Officer. 3. Supervisory Relationship: The USPSC will supervise USAID Serbia Financial and Executive Unit staff. He/she may be required to facilitate high level meetings, lead teams, etc. 4. Supervisory Controls: The USPSC will report to the USAID/Serbia Mission Director. The contractor is an expert in his/her field and thus largely independently carries out assigned work. 10. AREA OF CONSIDERATION: U.S. Citizens 11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands. 12. POINT OF CONTACT: For any additional questions you may contact Aleksandra Djokic email at [email protected] . All application packages are to be submitted via email to: [email protected] . II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION 1. Education: (10 points) Master's degree in finance or business administration or equivalent degree required. 2. Previous Experience: (30 points) - At least 15 years of progressively responsible work in a USG Controller Office is required, which should include experience in accounting and finance with international organizations, managing a financial operation and overseeing financial activities including financial analysis, and payments. - Served as an Authorized Certifying Officer (ACO) for payments. - Experience working directly with government and donor representatives in planning and programming. - Experience assessing risks of using host country financial management systems and developing risk mitigation strategies. - At least 10 years of experience in supervising, coaching, and/or training staff. 3. Knowledge: (35 points) - Advanced knowledge and understanding of professional accounting principles, theories, practices and terminology as well as the principles and accepted practices of governmental and business financial accounting, budgeting, reporting and administrative management is required. - Advanced understanding of USAID or other USG agency project planning and implementation procedures and of USG organization and operation in general, with an emphasis on working through host country systems. - Advanced knowledge of USAID Financial and Administrative Management policies, regulations and procedures is required. 4. Skills and Abilities: (25 points) -Must possess a high level of managerial, analytical and decision making skills to lead and provide services to a wide range of clients. - Ability to carry out assigned duties efficiently and independently. - Must possess the ability to work under high pressure with tight deadlines. - Must have excellent interpersonal skills. - Ability to obtain USAID Security Clearance at secret level. - Ability to obtain Medical Clearance. - Fluency in spoken and written English. III. EVALUATION AND SELECTION FACTORS Education: (10 points) Previous Experience: (30 points) Knowledge: (35 points) Skills and Abilities: (25 points) Reference Verification: (Pass/Fail) Must not appear as an excluded party in the System for Award Management (SAM.gov). USAID reserves the right to interview only the highest ranked applicants in person or by phone OR not to interview any candidate. After the closing date for receipt of applications, a committee will be convened to review applications and evaluate them in accordance with the evaluation criteria. Applications from candidates which do not meet the required selection criteria will not be scored. Only shortlisted applicants will be contacted. As part of the selection process, the short listed candidates may be interviewed either in person or by telephone at USAID's discretion. Reference checks will be conducted only for applicants considered as finalists. If an applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the applicant's cover letter, and USAID will delay such reference check pending communication with the applicant. Only finalists will be contacted by USAID with respect to their applications. The final selected candidates must obtain at least a Secret Security Clearance level and medical clearance within a reasonable period of time (USAID will provide details regarding these requirements to the selected candidate). A substantial delay in obtaining either the medical clearance or background check may make the applicant ineligible for selection. IV. APPLYING Submission of a résumé alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment. Interested individuals meeting the Minimum Qualifications above are required to submit the following: 1. Eligible offerors are required to complete and submit: • Offer form AID 302-3, "Offeror Information for Personal Services Contracts," available at http://www.usaid.gov/forms. Applicants should note that the salary history for the purposes of the AID 302-3 is the base salary paid, excluding benefits and allowances such as housing, travel, educational support, etc. Applicants are required to complete and sign the form. This form must be physically signed. Electronic signatures will not be accepted. • Cover letter and a current résumé/curriculum vitae (CV). The CV/résumé must contain sufficient relevant information to evaluate the application in accordance with the stated evaluation criteria. Broad general statements that are vague or lacking specificity will not be considered as effectively addressing • Applicants must provide a minimum of three and a maximum of five references within the last five years from the applicant's professional life namely individuals who are not family members or relatives. Three references must be from direct supervisors who can provide information regarding the applicant's work knowledge and professional experience. Applicants must provide e-mail addresses and/or working telephone numbers for all references. 2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12. 3. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission. Additional documents submitted will not be accepted. V. LIST OF REQUIRED FORMS FOR PSC HIRES Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the instructions about how to complete and submit the following forms will be provided. http://www.usaid.gov/forms 1. Medical History and Examination Form (Department of State Forms) 2. Contractor Employee Biographical Data Sheet (AID 1420-17) 3. Questionnaire for Sensitive Positions for National Security (SF-86), or 4. Questionnaire for Non-Sensitive Positions (SF-85) 5. Finger Print Card (FD-258) 6. Employment Eligibility Verification (I-9 Form) VI. BENEFITS/ALLOWANCES As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: 1. BENEFITS: (a) Employer's FICA Contribution (b) Contribution toward Health & Life Insurance (c) Pay Comparability Adjustment (d) Annual Increase (pending a satisfactory performance evaluation) (e) Eligibility for Worker's Compensation (f) Annual and Sick Leave 2. ALLOWANCES: (if Applicable) The following allowances may be provided for PSCs located in foreign countries using rates prescribed under the Department of State Standardized Regulations (Government Civilian Foreign areas) available at https://aoprals.state.gov/: (a) Temporary Quarter Subsistence Allowance (Section 120) (b) Living Quarters Allowance (Section 130) (c) Cost-of-Living Allowance (Chapter 210) (d) Post Allowance (Section 220) (e) Separate Maintenance Allowance (Section 260) (f) Education Allowance (Section 270) (g) Education Travel (Section 280) (h) Post Differential (Chapter 500) (i) Payments during Evacuation/Authorized Departure (Section 600), and (j) Danger Pay Allowance (Section 650) VII. TAXES USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes. VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs USAID regulations and policies governing USPSC awards are available at these sources: 1. USAID Acquisition Regulation (AIDAR), Appendix D, "Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad," including contract clause "General Provisions," available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf . 2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms . 3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs . 4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the "Standards of Ethical Conduct for Employees of the Executive Branch," available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations