Response to the following inquiries 1-5: 1. Are projects acceptable where the plumbing, mechanical and electrical engineering firm was a sub consultant to the prime architect? Answer: Yes 2. Are projects acceptable if 100% design, but not yet constructed under an A and E IDIQ? Answer: Yes these are acceptable. 3. For Criterion 3 Past Performance. Criterion 3 - Past Performance (SF 330 Part 1 Section H): Are ACASS ratings given to the prime architect acceptable to be used by the sub consultant mep firm since the rating is for the team as whole? If not, then would a PPQ from the Architect be acceptable with a back-up ACASS rating for the team? Answer: Either are acceptable. 4. Should Criteria 1-Experience-Question number 3 be revised to remove the commissioning requirement as was done with the removal of Commissioning in Paragraph 4-Item 4 of the solicitation recently? Answer. equipment re-commissioning has been removed. 5. Would request clarification on very early smoke detection systems requirement shown in Criteria 1-Experience - Question 2 Answer: very early smoke detection systems has been removed. --------------------------------------------------------- N40085-17-R-8303 INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) CONTRACT FOR MECHANICAL AND ELECTRICAL MULTI-DISCIPLINE ARCHITECT-ENGINEER (A-E) SERVICES IN SUPPORT OF PROJECTS PRIMARILY FOR MARINE CORPS AIR STATION (MCAS) BEAUFORT AND MARINE CORPS RECRUIT DEPOT (MCRD) PARRIS ISLAND, SOUTH CAROLINA Description: ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD FORM SF 330, ARCHITECT ENGINEER QUALIFICATIONS IS CONTAINED HEREIN. THERE IS NO SEPARATE REQUEST FOR PROPOSALS (RFP) PACKAGE TO DOWNLOAD. This procurement will result in one IDIQ contract for multi-discipline A-E services, primarily for mechanical and electrical services. Work under the contract is anticipated to occur primarily at MCAS Beaufort and MCRD Parris Island, South Carolina. However, work may be ordered throughout the NAVFAC Mid-Atlantic Area of Responsibility (AOR) and NAVFAC worldwide (rare occasion). These services will be procured in accordance with 40 USC Chapter 11, Selection of Architects and Engineers, as implemented by FAR Subpart 36.6. The IDIQ contract will be for a base period of one year and four one-year option periods (if exercised). The total fee for the contract term shall not exceed $5,000,000. The guaranteed minimum for the contract term (including option years) is $5,000 and will be satisfied by simultaneous award of the initial task order with the basic contract. Firm-fixed price task orders will be negotiated for this contract. There will be no dollar limit per task order and no dollar limit per year. Estimated start date is August 2017. This proposed contract is being solicited on an UNRESTRICTED basis. The North American Industry Classification System (NAICS) Code is 541330, Engineering Services, and the Small Business size standard is $15,000,000. The Government seeks the most highly qualified firm to perform the required services, based on the demonstrated competence and qualifications, in accordance with the selection criteria. Comprehensive A-E services are required for the new construction, repair, replacement, demolition, alteration, and/or improvement of various types of facilities/systems. Types of facilities/systems may include, but are not limited to: personnel housing facilities (Bachelor Enlisted Quarters (BEQ) and Bachelor Officers Quarters (BOQ)); recruit training barracks; office buildings; academic and training facilities (operational, maintenance and classroom); medical and dental facilities; dining facilities; recreational facilities, child development centers; airfield operation facilities (hangars, traffic control facilities, lighting); and supporting facilities/systems such as utilities, water treatment plants, parking structures, roadways, mechanical systems, steam or hot water distribution systems, electrical distribution systems, boilers, ground source heat pumps, closed loop geo-thermal well systems, building automation systems, foundations for tanks, and HVAC systems. Projects may also include selective demolition and site preparation. Although this IDIQ is primarily for mechanical and electrical A-E services, projects may also include multiple or single disciplines, including but not limited to architectural, structural, mechanical, electrical, civil, planning, environmental studies, master planning, fire protection, audio visual, cost estimating, and interior design. Architect-Engineering Services that may be required under this contract include: (1) Studies, evaluations and testing with associated work; (2) Survey’s to include, but not limited to, electrical utility surveys; (3) Preparation of performance work statements, plans, specifications, and cost estimates; and (4) Asbestos and lead assessments may be required to determine the presence of asbestos or lead. When asbestos or lead is found, comprehensive asbestos or lead surveys, to include sampling and testing, and the preparation of plans and specifications showing the location of asbestos and lead, and specifying the procedure to be followed during construction and/or demolition for removal or abatement, will be required. Work on and around confined spaces may be required on this contract. A-E firms must be able to accept work that involves asbestos, lead paint, PCBs, other hazardous materials, and confined spaces. A-E firms are required to prepare cost estimates, specifications in the SPECSINTACT program, design-build RFPs utilizing NAVFAC Design-Build Masters, and drawings in AutoCAD (2016) utilizing the National CADD Standards format with NAVFAC specified modifications. 3D and BIM modeling may also be required on specific task orders. Selected firm will be required to provide documents in PDF format. As defined by paragraph 1-5 of UFC 3-600-01, Fire Protection Engineering for Facilities, some task orders under this contract will require the services of a licensed fire protection engineer or sub-consultant. All engineering and design services shall comply with the most current edition of UFC 1-300-09N Design Procedures and other requirements as indicated on the Whole Building Design Guide Web Site (www.wbdg.org). Selected A-E firm is required to have online access to web-based support programs and email via the internet for routine exchange of correspondence/information. A-E firm is required to submit and maintain an A-E Accident Prevention Plan (APP) in accordance with USACE EM 385-1-1 for each project on this contract and Activity Hazard Analysis (AHA) for each in-field action. Key personnel, including sub-consultants, must be U.S. citizens and able to obtain security clearances as required. All contractors are advised that registration in System for Award Management (SAM) Database is required prior to award of a contract. Failure to register in the SAM Database may render your firm ineligible for award. For more information, check the SAM Web site: https://www.sam.gov. In accordance with the FAR 36.601-4(b) the AE firm must be a registered/licensed architectural and/or engineering firm to be eligible for award. Provide proof that firm is permitted by law to practice the professions of architecture or engineering, (e.g.., state registration number, or a brief explanation of the firm’s licensing in jurisdictions that do not register firms, etc.). Failure to submit the required proof could result in a firm’s elimination from consideration. FIRMS WHO ARE OFFERING AS A JOINT VENTURE SHOULD INCLUDE WITH THEIR SUBMISSION A COPY OF THE JOINT VENTURE AGREEMENT. FAILURE TO INCLUDE THE JOINT VENTURE AGREEMENT WILL RESULT IN THE FIRM’S ELIMINATION FROM FURTHER EVALUATION. The awarded contract will be subject to specific provisions addressing the avoidance of organizational conflicts of interest, including NFAS 5252.209-9300, Organizational Conflicts of Interest. The prime firm for this contract will be required to perform throughout the contract term. Interviews may be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to clarify information contained in the SF330 submittal. Elaborate presentations are not desired. SUBMISSION REQUIREMENTS: Architect-Engineer firms desiring to be considered for this contract must submit a completed SF-330 package. The SF-330 shall be typed, one sided, at least 11 point Times New Roman or larger. Part I shall not exceed 100 single-sided 8.5 by 11 inch pages (the page limit does not include ISRs, certificates, PPQs, licenses, or the draft subcontracting plan, as required by the Small Business Subcontracting criterion, nor does the page limit include cover sheets or dividers, provided that these do not contain any substantive information submitted in response to the synopsis or intended to demonstrate the qualifications of the firm). Part I pages shall be numbered sequentially. The organizational chart may be one page single sided 11 by 17 foldout, using 11 point font or larger (font limitations do not apply to graphics, captions or tables). Introductions shall be included in Sections E and F. Please include your DUNS, CAGE, and TIN numbers in Block 30 of the SF-330. Interested firms shall submit five (5) hard copies of the SF-330 and two (2) CDs to Naval Facilities Engineering Command Mid-Atlantic, Attn: Chirine Johnson, Contract Specialist, Bldg. Z-140, Room 116, 9324 Virginia Avenue, Norfolk, Va. 23511. Responses are due no later than February 17, 2017. Late responses will be handled in accordance with FAR 52.215-1. The points of contact are either Chirine Johnson, Contract Specialist, at 757-341-1652 or Holly Manning, Contract Specialist 757-341-0690. If an SF 254/SF 255 is submitted for this solicitation, it will not be reviewed or considered. As required above, provide verifiable evidence that your firm is permitted by law to practice the professions of architecture or engineering (e.g., state registration number). Hand-carrying of proposals in not allowed. Government personnel will not pick up proposals at the gate. It is the contractor’s responsibility to ensure delivery to the location specified by United States Postal Service or other commercial couriers. Electronic (E-mail, facsimile, etc.) submissions are not authorized. Inquiries concerning this procurement should include solicitation number and title and be forwarded via email to
[email protected]. THIS IS NOT A REQUEST FOR PROPOSAL. SELECTION CRITERIA: Firms responding to this synopsis will be evaluated to determine the most highly qualified firms to perform the required services in accordance with the published selection criteria. Failure to comply with instructions, or provide complete information may affect the firm’s evaluation or disqualify the firm from further consideration. Evaluation Criteria (1) through (4) are considered most important and equal among themselves; Criteria (5) through (7) are slightly less important and equal among themselves; and Criteria (8) is considered a tiebreaker. SF 330s will be evaluated to determine the most highly qualified firm based on criterion responses. Specific selection criteria include: 1. Specialized Experience 2. Professional Qualifications and Technical Competence 3. Past Performance 4. Geographic Location 5. Program Management and Capacity 6. Quality Control 7. Commitment to Small Business 8. Volume of Work Criterion 1 - Experience (SF-330 Part 1 Section F): Firms will be evaluated on specialized experience and technical competence in performance of services similar to those anticipated under this contract through evaluation of experience in: 1. Experience with design of building repair projects involving HVAC, mechanical, plumbing, electrical and lighting systems, and room configurations to meet UFC admin space requirements. 2. Experience with design projects involving fire alarm and suppression systems. 3. Experience with design projects involving HVAC replacement. 4. Experience with design projects involving electrical panel replacement and arc-fault potential calculations/labeling. 5. Experience in applying sustainability concepts through an integral design approach and designing in accordance with recognized sustainability rating systems such as U.S. Green Building Council, Leadership in Energy and Environmental Design (LEED) Green Building Rating System. Submission requirements: Provide a maximum of five (5) projects completed within the past five (5) years. Completed means that the design or RFP package were completed within the past five (5) years immediately preceding the date of issuance of this notice and best illustrate specialized experience of the proposed team in the areas outlined above. Sufficient information to determine the date of completion of the project must be included in the project description or the project will not be considered. If more than the maximum number of projects is submitted, the Government will only evaluate projects up to the maximum number authorized in the order submitted. All projects provided in the SF330 must be completed by the actual office/branch/regional office/individual team member proposed to manage and perform work under this contract. Projects not meeting this requirement will be excluded from consideration in the evaluation. To enable verification, firms should include the DUNS number along with each firm name in the SF330 Part 1, Section F, block 25, “Firm Name�. Include a contract number or project identification number in block 21. Include an e-mail address and phone number for the point of contact in block 23(c). In block 24, include in the project description the contract period of performance, award contract value, current contract value, and a summary of the work performed that demonstrates relevance to specialized experience as outlined above. For projects performed as a subcontractor or a joint venture involving different partners, specifically indicate the value of the work performed as a subcontractor or by those firms proposed for this contract, and identify the specific roles and responsibilities performed as a subcontractor or by those firms on the project rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration. NOTE: If the firm is a joint venture, projects performed by the joint venture should be submitted; however, if there are no projects performed by the joint venture, projects must be submitted for each joint venture partner not to exceed a total of five (5) projects. Firms failing to provide projects from all joint venture partners will be considered to have not met the requirements of the criterion. Projects shall be submitted on the SF-330 at Part I, Section F and shall be completed projects. Projects not completed will be excluded from evaluation consideration. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not submit an IDIQ contract as an example project. Instead, list relevant task orders or stand-alone contract awards that fit within the definition above. The Government will not evaluate information provided for an IDIQ contract. Examples of project work submitted that do not conform to this requirement will not be evaluated. All information for Criterion 1 should be submitted in the SF330, Part I, Section F. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluation of Criterion 1. Criterion 2 - Professional Qualifications and Technical Competence (SF-330 Part 1 Section E and Section G): Firms will be evaluated on professional qualifications, competence, and experience of the proposed key personnel in providing services to accomplish the tasks required under this contract, including participation in example projects in the SF330, Part 1, Section G. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Specific disciplines that must be included in key personnel are Architecture, Mechanical, Electrical, and Environmental (asbestos and lead). Submission Requirements: SF330, Part I, Section E. Provide resumes for all proposed key personnel that illustrate experience in the work proposed under this contract. Resumes are limited to one page each and should indicate: professional registration, certification, licensure and/or accreditation in appropriate disciplines; cite recent (within the past five years) project-specific experience in work relevant to the services required under this contract; and indicate proposed role in this contract. Indicate participation of key personnel in example projects in the SF330, Part 1, Section G. Criterion 3 - Past Performance (SF 330 Part 1 Section H): Firms will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS for Criterion 1 projects and may include customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. NOTE: Past performance information for projects listed under Criterion 1 may be given greater weight. Submission Requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF A COMPLETED CPARS/ACASS EVALUATION IS NOT AVAILABLE, the Past Performance Questionnaire (PPQ) (Attachment (A)) included in this notice is provided for the firm or its team members to submit to the client for each project included under Criterion 1, Specialized Experience. DO NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF330. If the firm is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, firms should complete and submit with their responses the first page of the PPQ (Attachment (A)), which will provide contract and client information for the respective project(s). Firms may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Firms should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Governments point of contact, Naval Facilities Engineering Command, Marine Corps IPT, Code OPQA1, Attn: contract specialist via email at e-mail, prior to the response date. Firms shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Firms may provide any information on problems encountered and the corrective actions taken on projects submitted under Criterion 1 Specialized Experience. Firms may also address any adverse past performance issues. Information shall not exceed two double-sided pages (or four single-sided pages) in total. Awards, letters of commendation, certificates of appreciation, etc. shall not be submitted and will not be considered in the evaluation. Criterion 4 – Geographic Location (SF-330 Part 1 Section H): Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms will be evaluated on the locations of their office or offices that will be performing the work under this contract and demonstrated knowledge of the general geographic areas in which projects could be located. Evaluation of firms will include consideration of their location within the general geographic area of the anticipated projects, primarily in the Beaufort County area of South Carolina. Submission Requirements: 1. Indicate location of the office(s) that will be performing the work, including main offices, branch offices, and offices of team members. 2. Provide a narrative describing the team’s knowledge of the primary geographic areas to be covered by this contract. Criterion 5 - Program Management and Capacity (SF 330 Part 1 Section H): Firms will be evaluated on the firm’s ability to plan for and manage work under the contract, the capacity to accomplish the work in the required time. Submission Requirements: 1. Provide an organizational chart for the team and discuss the management plan for this contract and personnel roles in the organization. Describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable. 2. Describe the firm’s present workload and the availability of the project team (including consultants) for the specified contract performance period. Describe the workload/availability of the key personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for key personnel to ensure continuity of services. General statements of availability/capacity may be considered less favorably. Criterion 6 - Quality Control Program (SF 330 Part 1 Section H): Firms will be evaluated on the strength of the quality control program proposed by the firm to ensure quality products and services under this contract, and means of ensuring quality services from their consultants and subcontractors. Submission Requirements: Describe the quality control program that will be utilized for all deliverables of this contract and the management approach for quality control processes and procedures. 1. Explain the quality control program including an example of how the plan has worked for one of the projects submitted as part of SF330, Section F or how the plan will work if it has not been used previously. Additionally, discuss any lessons learned that have led to the proposed plan. 2. Provide a quality control process chart showing the inter-relationship of the management and team components. 3. Describe specific quality control processes and procedures proposed for this contract including technical accuracy of and assurance of overall coordination of plans and specifications, and engineering and design services. 4. Identify the quality control manager and any other key personnel responsible for the quality control program and a description of their roles and responsibilities. 5. Describe how the firm’s quality control program extends to management of subcontractors. Criterion 7 - Small Business and Small Business Subcontracting Plan (SF 330 Part 1 Section H): Firms will be evaluated in terms of the extent to which they have identified and committed to Small Business (SB), Small Disadvantaged Business (SDB), Women-Owned Small Business (WOSB), Historically Underutilized Business Zone Small Business (HUBZoneSB), Veteran-Owned Small Business (VOSB), Service Disabled Veteran Owned Small Business (SDVOSB), and if applicable, Historically Black Colleges or Universities and Minority Institutions (HBCU/MI) in performance of this contract, whether as a joint venture, teaming arrangement, or subcontractor. The Government will evaluate proposals based on: (A) Past performance in utilization of small business concerns, and (B) Participation of small business concerns for this requirement. In support of (A), all firms shall provide historical data on utilization of SB, SDB, WOSB, HUBZoneSB, VOSB, SDVOSB and HBCU/MI. Large Businesses shall submit three “final� or “most recent� Individual Subcontracting Reports (ISRs) for similar contracts of relative size which show compliance with utilizing the various types of small business firms noted above. If ISRs are not FINAL or MOST RECENT they will not be considered. If subcontracting goals were not met, provide an explanation. If Individual Subcontracting Reports were not applicable to the similar contracts noted, large businesses shall submit other documentation which shows their utilization of the various types of small business firms for the contracts. Small Businesses shall also submit documentation which shows their utilization of the various types of small business firms for similar contracts of relative size. In support of (B), large businesses shall submit a draft Small Business Subcontracting Plan, in which they will be evaluated on the extent to which they identify and commit to the published Small Business Subcontracting Program. The Secretary of the Navy has assigned the Naval Facilities Engineering Command goals for FY2015 in terms of percentages of total planned subcontracting dollars for utilization of small businesses. Demonstrate the plan to meet these goals: SB 65% HubZone 6% SDB 15% WOSB 15% SDVOSB 5% VOSB 5% If a large business firm is selected for award, a Small Business Subcontracting Plan, in accordance with FAR 19.7 and DFAR 219.7, will be required and incorporated into the contract award. A draft Small Business Subcontracting Plan is not required from small businesses; however, small businesses shall submit similar information on the extent to which they identify and commit to subcontracting to large business (LB), SB, SDB, WOSB, HUBZoneSB, VOSB, SDVOSB, and HBCU/MI if applicable in the performance of this contract. The Small Business size standard classification is NAICS 541330, Engineering Services, size standard $15M. The attached Small Business Subcontracting Plan template (Attachment (B)) shall be used by large businesses to complete the draft subcontracting plan. Firms shall submit their “draft� Small Business Subcontracting Plans utilizing this template, and ONLY this template. Criterion 8 - Volume of DoD Work (SF 330 Part 1 Section H): Firms will be evaluated in accordance with DOD Federal Acquisition Regulation Supplement (DFARS) Procedures, Guidance and Information (PGI) 236.602-1, from data extracted from the Federal Procurement Data System (FPDS). Firms will be evaluated in terms of work previously awarded to the firm by DOD within the past twelve months with the objective of effecting an equitable distribution of contracts among qualified A and E firms including small, disadvantaged business firms, and firms that have not had prior DOD A and E contracts. Submission Requirements: Firms do not submit data for this factor.