The Department of Veterans Affairs, Buffalo Vet Center has a requirement for new leased professional office space (Class B or above). This requirement includes an initial five (5) year base term and one five (5) year renewal term subject to available funding. The associated North American Industrial Classification System (NAICS) code for this procurement is 531120 with a small business size standard of $6,500,000. This is a 100% competitive small business set-aside. The deadline for submitting proposals is: Friday, February 27, 2009. Minimum Specifications for New Vet Center: Total Minimum: 3000-3500 net usable sq. ft. Minimum specifications are as follows: (1) 4-5 Offices for Counseling, 1 Office for Team Leader, and 2 Group Rooms able to accommodate 10 individuals each - rooms shall be insulated with sound deadening material. Shall include floor to ceiling walls with doors. (2) Waiting Room/Reception area sufficient to accommodate 8 chairs. (3) Office for the Office Manager - space shall be configured to accommodate government provided file cabinet(s) and shall be located adjacent to the entrance/waiting room. (4) Kitchen / Break Room - shall include contractor-provided kitchen cabinets, sink, and refrigerator. (5) Restrooms (2)-- Male and Female -Handicap accessible. Restrooms shall be located either within the office suite or on the same floor in a common area. An additional, separate unisex handicapped accessible restroom is acceptable. (6) File/Records Room - 200 sq. ft. minimum and secured to hold patient health records, copier, fax, clinical supplies (government owned property). Shall include floor to ceiling walls. Self closing door with contractor provided automatic locking, keyless entry shall also be included. (7) Storage space - 175 sq. ft minimum-consisting of one room or multiple closets. (8) Parking-Either designated Vet Center spaces or regularly available access to 13regular and 2 handicapped spaces. Handicapped accessible spaces shall be adjacent to handicapped accessible building entrance. (9) Handicap Accessible Entrance and Egress and handicap accessible rest rooms. A minimum of two emergency exits from the office suite and building is required. (10) Computer/Phone Requirements: shall include 6 computer ports: 1 each counseling office, 1 Team Leader, 1 Office Mgr. office 10 phone jacks: 4 counseling office, 1 Team Leader, 1 Office Mgr. office, 1 lunch room, 1 admin area, 1 group room, 1 other 1 fax line in admin office All IT equipment will to be provided/set-up by Government personnel. Contractor is responsible for ensuring proper ports/jacks are available for use. (11) Space must include a monitored security system which includes access (windows and doors) monitors as well as two motion detectors. Monitored smoke/fire alarms are optional. Installation costs should be identified as part of build-out costs. Monthly monitoring fees may be included in rent. (12) Space shall be available for move-in between May 1 and August 1, 2009. (13) The proposed space shall also meet all VA fire and safety requirements. Utilities -Offeror shall specify if utilities will be included in rent. If not, estimated monthly/annual utility costs must be provided. Additional Services-Offeror shall state whether or not garbage collection, snow plowing, and custodial/janitorial services are included in the proposal, with cost estimates if they are not. Proposal Instructions - Offeror's shall submit a 3-page (maximum) proposal that details the offeror's ability to meet the specifications listed above. NOTE: In the event that space will be configured to meet the Government's minimum requirements, drawings and a further build-out explanation may be included. There is no page limitation for drawings/build-out explanation. Evaluation - Proposals received will be evaluated on a best value basis in descending order of importance as follows: (1) Ability to meet the Government's minimum requirements as defined herein. (2) Proximity to public transportation (i.e. bus/subway) for VA Clients traveling via public transportation. (3) Proximity to the VA Medical Center, located at 3495 Bailey Ave., Buffalo, NY Price Proposal Instructions: Offerors shall propose a firm-fixed-price on a per year basis. Please provide an annual rent charge for the 5 year base period. Also include the price of 5 year option period. The proposal shall include any proposed build out costs which will be born by the Government. Selection and award of the resultant lease award will be based on technical proposal and price. Technical evaluation Item 1 is worth 80% of overall evaluation; items 2 and 3 are worth 10% each. Overall technical merit is considered to be more important than price. As the technical evaluation scores converge, however, the price may become more important. Payment terms: Payment will be made in arrears on a monthly basis. CCR Requirement - Company must be registered on Central Contractor Registration (CCR) before an award could be made to them. If company is not registered in CCR, they may do so by going to CCR web site at http://www.ccr.gov. Submit your proposal via email by Friday, February 27, 2009at 2:00 PM EST. to Mr. Joshua Bowers at
[email protected]. Reference RFP VA-528-09-RP-0098 on your proposal. For questions, contact Mr. Bowers at 716-862-6536.