Description
STATEMENT OF WORK VISA GIFT CARDS National Veterans Summer Sports Clinic 1. GENERAL OBJECTIVES AND REQUIREMENTS 1.1 General: This proposal is intended to procure 286 visa gift cards for Veterans, caregivers, volunteers, and non-VA staff meals at the 2016 National Veterans Summer Sports Clinic - (240) cards not to exceed $235.00 per card, (16) cards not to exceed $156.25 per card, and (30) cards not to exceed $295.00 per card for a total of 286 cards. The cards shall be delivered to the Department of Veterans Affairs VA San Diego Healthcare System, 3350 La Jolla Village Drive., (00SSC), San Diego, CA 92161. 1.2 Description of Services/Scope of Work: Contractor shall provide all necessary labor, transportation, equipment, materials, and other items and non-personal services required to provide the 286 visa gift cards described in the Statement of Work for the National Veterans Summer Sports Clinic. 1.3 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided to the Contractor personnel while performing the services described herein. 1.4 Period of Performance: The period of performance shall be from September 14 -24, 2016 1.5 Type of Contract: The government will award a Firm-Fixed Price (FFP) contract. 1.6 Designated Point of Contact: The Designated Point of Contact will provide unlimited communication with the Contractor in response to the visa gift card procurement. The Designated Point of Contact shall not provide any formal direction and/or guidance to the Contractor. The Designated Point of Contact will be on the premises where the services will be provided. 1.7 Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments and/or issue changes that will affect price, quantity or quality of performance of the contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the Contracting Officer to the Contractor. 1.8 Invoices: All invoices are to be submitted electronically; and will need to be paid before the cards are issued loaded with the exact dollar value. The Department of Veterans Affairs utilizes a third party invoicing service provider (Tungsten Network) for handling electronic invoices. All invoices should be electronically submitted to the Tungsten Network website: http://www.tungsten-network.com/us/en/. Electronic invoice can be submitted at no additional cost to the Department of Veterans Affairs Vendors. If NOT registered with the Tungsten Network (formerly OB 10), please call (1-877-489-6135) for registration and/or assistance. 1.9 Work Stoppage/Delays: The Contracting Officer shall be notified at the earliest time available, but, no later than the next business day, via phone of the Contractor's knowledge of any conditions which may adversely affect the Contractor's ability to perform under the terms and conditions as stated in the specifications of this requirement. For example, vehicular problems, licenses, or anything that might jeopardize the terms and conditions of the contract should be reported to the Contracting Officer immediately. 2. TASK SPECIFICATIONS 2.1 Description of Work: The contractor shall provide 286 visa gift cards for Veterans, caregivers, volunteers, and non-VA staff meals at the 2016 National Veterans Summer Sports Clinic - (240) cards not to exceed $235.00 per card, (16) cards not to exceed $156.25 per card, and (30) cards not to exceed $295.00 per card for a total of 286 cards. The cards shall be delivered to the Department of Veterans Affairs VA San Diego Healthcare System, 3350 La Jolla Village Drive., (00SSC), San Diego, CA 92161. Service Location: Department of Veterans Affairs VA San Diego Healthcare System National Veterans Summer Sports Clinic 3350 La Jolla Village Drive (00SSC) San Diego, CA 92161 2.2 Service Requirements: The Contractor shall be responsible for providing the personnel for all components of the visa card procurement process for the National Veterans Summer Sports Clinic. 2.3 General Services Information: 2.3.1 The National Veterans Summer Sports Clinic Hours of Operation: Regular hours: Monday - Friday, 07:30 a. m. to 4:00 p. m. After Hours: Not deemed necessary at this time. If needed, this must be coordinated with the Designated Point of Contact - Analisa Enoch, and notify the Contracting Officer. 2.3.2 Any cards left over will remain in a locked safe until they will be used again during the 2017 National Veterans Summer Sports Clinic 3. DELIVERABLES - Contractor shall provide all cards fully funded and loaded before the start of the event on or before September 14, 2016. Hand delivered to customer. 4. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES - N/A