Amendment 001 Purpose: To eliminate a duplicate entry in the combined synopsis/solicitation document. Summary of Changes: The following changes are effective Number of amendments changed from 0 to 1 Delete duplicate CLIN 0001 Delete duplicate PDF document (the Word document is the same document as the PDF) There are no changes to previous terms and conditions other than those specified in this amendment. There are no changes to the closing date for this solicitation. Additional Explanation: The CLIN 0001 is duplicated in pages 5 and 6. These two CLINs are the same CLIN, therefore, the duplicate CLIN on page 6 is deleted. There are only TWO CLINs 0001 for the total price of the purchase and 0002 for shipping/handling. Offerors must submit a signed copy of the solicitation (W912LR24Q0078 Combined Synopsis-Solicitation.docx) converted to PDF and signed by the offeror . The Attachment 1 Quote Schedule for Offeror Pricing must accompany your offer. *****REFER TO SOLICITATION ATTACHMENT DOCUMENT FOR DETAILS**** This is a combined synopsis solicitation for brand name specific items commercial products prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The notice is accompanied by justification for use of brand name descriptions for this solicitation. This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued. This solicitation is issued as a request for Quote (RFQ) competed IAW FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Commercial Products. Quotes failing to meet all the terms and conditions of this solicitation; to include buy terms, line-item descriptions, and attachments, may not be evaluated for award. One (1) firm-fixed price (FFP) contract will be awarded resulting from this solicitation. Any reference to the term “BID” in this solicitation is used synonymously with the word “QUOTE”. Please see FAR 13.004-Legal effect of quotations. Clauses and provisions included in FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 are incorporated by reference unless additionally clarified in this RFQ via addendums. Return one signed copy of this completed document with your offer and required attachments. CONTRACTOR/SUPPLIER COMPANY NAME:_______________________________________________ CAGE:_______________________ UEID: _______________________ PHONE: _______________________ EMAIL: _______________________ Original Set Aside: 100% Small Business Set-Aside (FAR 19.5) Product Service Code: 7720 NAICS Code: 459140 - Musical Instrument and Supplies Retailers The Puerto Rico National Guard Purchase and Contracting Office intends to utilize this Request for Quote (RFQ), to obtain offers for purchase and delivery of Professional Musical Instruments and Equipment for 248th Army Band in accordance with Section C Description of Requirements. The Government intends to select one offeror. The Government intends to select only one offeror. Quotations shall be provided using Attachment 1 – Quote Schedule Pricing List. Note: The contractor shall include in their response applicable taxes, fees, and rates. The responses to this RFQ are intended to be evaluated, and award made, without discussions unless discussions are deemed to be necessary. Since award will be based on initial responses, quoters are highly encouraged to quote their most advantageous pricing in their initial response. The Government shall NOT accept any price adjustments after closing of solicitation. All prospective offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov. Please review all sought requirements thoroughly as incomplete offers will not be considered for evaluation. Vendors shall respond to this RFQ on or before the specified date and time in this solicitation. Any quote, modification, or revision of a quote received after the exact time specified for receipt of quotes is considered “late”. Offerors may submit questions regarding this solicitation to the Government Point of Contact pursuant to FAR 12.603(c)(2)(xvi). If, after closing of the solicitation, the Contracting Officer determines in the best of the Government, the contracting officer may request information on offers to ensure all aspects of the offer are clear and that the offeror understands the requirements as specified (see FAR 13.106-2(b)(3)(ii). This request will NOT be used to cure deficiencies or material omissions in a quote, materially alter the technical or cost elements of the quote, or otherwise revise the quote after solicitation period has closed. All quotes are final after close of solicitation in accordance with FAR 12.301(b)(1) and as prescribed in 52.212-1(f)(2)(ii). All quoters must list Unique Entity Identifier (UEI) number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make a quoter ineligible for award. Vendor must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your free of charge registration. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. The Government will not pay for costs incurred in the preparation of offers. The period of acceptance for offers shall be no less than 30 calendar days from closing date of the solicitation (FAR 52.212-1). FAR 52.212-2 Evaluation of Commercial Items Addendum This acquisition will be procured utilizing a combination of the commercial procedures in FAR Part 12, Part 13.106(a)(2) and 13.106(b)(3), Price and Other Non-Price Factors. Acquisition Regulation and whose quote conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representation and certifications, and other information required by this solicitation. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the offeror’s best terms from meeting PRICE and OTHER FACTORS. However, the Government reserves the right to conduct requests for information and questions on contents of the quote if determined necessary by the Contracting Officer. The Government may reject any quote that is evaluated to be unrealistic in terms of requirements, contract terms and conditions, or an unrealistically high or low price when compared to Government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risk of the program. Price increases after closing of solicitation resulting from a Government requests for information shall be rejected, as they will be considered a new offer submitted late. BASIS OF AWARD/ EVALUATION STANDARD 1. All proposals will be reviewed for timeliness. If the proposal is received after the closing date and does not meet the criteria for “late submissions” in the solicitation, the proposal will not be opened. 2. Timely proposals will be reviewed for compliance to the solicitation. If the proposal does not comply with the requirements of the solicitation, the proposal will not be evaluated further, and the offeror will be notified that the proposal is not in conformance with the solicitation. 3. The contractor shall address the following two factors: (1) FACTOR 1: Other NON-Price Factors (Meets both Subfactors): a. SUBFACTOR1.1 – Conformance with Salient Characteristics (Meets or Does not Meets) The only offers that will be considered are those who conforms to the specified BRAND NAME ITEM for every listed item in the schedule. No additional credit will be given for exceeding acceptability. b. SUBFACTOR1.2 – Warranty (Meets or Does not Meets): Provides a minimum warranty in manufacturing defects with limited liability for damages not caused by normal wear and tear as specified. The guarantee for repairs covering manufacturing defects shall cover repair or replacement of 1 to 1 item for equal or higher quality at no additional cost. Contractor shall provide full detail of coverage warranty in their offer (Reference Section C – Description of Requirement). c. SUBFACTOR 1.3 – Technical Catalog/ Data Sheets: Provides manufacturer’s data sheets and technical characteristics for Government evaluation of salient characteristics. Data sheets shall include but not be limited to images, diagrams, item/part characteristics, mechanical requirements, and total use hours covering warranty. d. SUBFACTOR 1.4 – Use of Quote Schedule Pricing List provided. (Meets or does not meet). e. SUBFACTOR 1.5 – Provides quotes for most items and includes ALL marked as mandatory quoted items. (2) FACTOR 2 – Price – The offeror shall complete CLIN pricing on page one (1) of this solicitation. In addition to the completed CLIN pricing on page one (1), the offeror shall provide sufficient price information to allow the contracting officer to determine the completeness and reasonableness of the offerors’prices. Award will be made to the lowest priced quote that meets all the technical requirements and both Priced and Non-Priced Factors. The Government intends to award a contract without discussions with respective offerors. Offers’s that fail to meet the government’s schedule and ALL technical requirements will be deemed technically unacceptable and disqualified from competition. SUBMISSION OF OFFERS/QUOTES: The responses to this RFQ are intended to be evaluated, and award made, without discussions unless discussions are deemed to be necessary. Since award will be based on initial responses, quoters are highly encouraged to quote their most advantageous pricing in their initial response. The Government shall NOT accept any price adjustments after closing of solicitation. Offerors shall respond to this RFQ on or before Monday, July 19, 2024, at 4:00 pm (or as amended), Atlantic Standard Time/local time Puerto Rico and must conform to the requirements specified in this RFQ and its attachments. Responses shall be submitted prior to the closing date and time identified above electronically via email to: Contracting Officer: Rolando Perez,
[email protected] Contract Specialist(s): Argenies Gonzalez,
[email protected] Maria Ruiz,
[email protected] Angel Martinez,
[email protected] The email shall include in the subject line and all attachments shall include the notice ID of this solicitation. The notice ID of this solicitation is at the first page of this document. Offerors are responsible to ensure offer/quote response is received by the date and time specified. Any quote, modification, or revision of a quote received after the exact time specified for receipt of quotes is considered “late” and will NOT BE EVALUATED. Offerors may submit questions regarding this solicitation to the Government Point of Contact pursuant to FAR 12.603(c)(2)(xvi). If, after closing of the solicitation, the Contracting Officer determines in the best of the Government, the contracting officer may request information on offers to ensure all aspects of the offer are clear and that the offeror understands the requirements as specified (see FAR 13.106-2(b)(3)(ii). This request will NOT be used to cure deficiencies or material omissions in a quote, materially alter the technical or cost elements of the quote, or otherwise revise the quote after solicitation period has closed. All quotes are final after close of solicitation in accordance with FAR 12.301(b)(1) and as prescribed in 52.212-1(f)(2)(ii). IMPORTANT: OFFERORS are responsible for submitting offers to the ALL-listed points of contact electronically (via email). All documents shall be submitted in PDF format and shall include a copy of this solicitation document. Submitted documents shall be free of malicious code, virus, or any other malware that may compromise Government systems. Unless submitting a revised offer, all offers submitted shall be treated as final offer. Pursuant to 52.212-1(c), all offers are required to be firm valid for 30 calendar days from closing date of solicitation. Lower acceptance periods or terms lower than required and specified shall not be accepted and may make an offer unacceptable.