Document Type: Request for Quote (RFQ) Solicitation Number: 70FB921Q00000018 Posted Date: Tuesday, January 5, 2021 Deadline for Questions: Wednesday, January 6, 2021 @ 2:00 pm, PST Quotes Due Date: Thursday, January 7, 2021 @ 2:00 pm PST Set Asides: Small Business – Local Area NAICS Code: 441210 – Recreational Vehicle Dealers Period of Performance: Date of award through January 12, 2021 Contract Type: Firmed Fixed Price The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) has a requirement for travel trailers and requests that you submit inventory and price quote in response to this solicitation. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A. Introduction: The purpose of this emergency requirement is to provide up to five (5) travel trailers available for immediate purchase to the Federal Emergency Management Agency (FEMA), which will be used as part of FEMA’s temporary housing mission in response to California Wildfires under disaster declaration DR-4558- California. The Government intends to award a single purchase order for this requirement. The solicitation number for this is 70FBR921Q00000018 and needs to be referenced on all quotation documentation submitted in response to this solicitation. B. Questions/Quote Due Date: This solicitation is being issued as a request for proposal (RFQ) in accordance with Federal Acquisition Regulation Part 15. The incorporated provisions and clauses within this solicitation document are those in effect through Federal Acquisition Circular (FAC 2021-02), effective October 23, 2020. The NAICS Code and small business size standard for procurement are 441210 and $32.5 million, respectively. This action is a small business set-aside with a preference for local area vendors residing in or primary doing business in federally declared disaster counties in the state of California. Offers outside of the state of California will not be considered. A single award will be made to the responsible offeror submitting an overall quote that is determined most advantageous to the Government, price and other factors considered, using the procedures prescribed in the technical evaluation factors. Questions regarding this solicitation must be submitted to the contracting officer no later than 2:00 noon PST on Wednesday, January 6, 2021 . Responses to questions shall be posted via a solicitation amendment. An electronic copy of the Quotes shall be received no later than 2:00 p.m. PST on Thursday, January 7, 2021 to Demetria Carter, at
[email protected]. C. Proposal Preparation Instructions: The Quote shall include the following : A copy of the Completed Inventory/Price table – See Attachment 01 2. A copy of the offeror’s license issued by the State of California, Department of Motor Vehicles authorizing the offeror to sell new recreational vehicles in the State of California. The offeror’s license and business name and address must be the same. 3. Proof that the offeror is an authorized or licensed dealer for all of the recreational vehicles offered 4. Delivery schedule after contract award (up 72 hours after award of contract) Price/Inventory Spreadsheet (Attachment 01) : The contractor shall submit pricing (in excel format only) for all items being requested for this requirement. E nsure prices are based on the types of trailers as described in the subject Statement of Work. The Inventory/Pricing table shall consist of all current inventory that the Vendor proposes to make available to be government at the time of contract award. All information on the Inventory/Pricing spreadsheet shall be completed in order for the Government to conduct a full evaluation. The Government understands that trailer inventories may vary between contractors. The Government is seeking the following types of trailers: 1. Sleep Two (quantity of 2) without slides 2. Sleep Four (quantity of 3) without slides Only the attached pricing sheet shall be use and submitted in Excel format only. D. Evaluation: Evaluation Factors : The following evaluation factors will be used for this requirement: Inventory/Delivery Local Area Set-aside (for dealers local to the state of California) Past Performance Price Inventory / Delivery: Relevant for this requirement is the contractor’s travel trailer availability and delivery capability, considering the types of trailers being required as outlined in the Attachment 02 - Statement of Work. Additionally, the contractor’s quote shall be evaluated on their current inventory of the required trailer types needed and their maximum daily delivery potential under short notice (up to 72-hours after receipt of award). Evaluation for inventory and delivery will be done as follows: Inventory: like units (sleep 2 and 4) will be evaluated across vendors to determine the lowest priced technically acceptable units. Delivery: Vendors shall begin delivering units to the FEMA location within 72 hours after receipt of Notice to Proceed. The vendor will be rated as Acceptable or Unacceptable for this evaluation factor. 2. Local Area Set-aside : The contractor’s proposal will be evaluated on its demonstrated ability to satisfy all locality requirements as set forth in provision FAR 52.226-3 (See Attachment 04 - A responsive proposal shall contain an affirmative representation and all supporting documentation that it resides or primarily does business in the designed set aside area. Supporting Documentation shall include: license by State of California to sell new Recreational Vehicles Proof of authorized dealer for the manufacturer of the Recreational Vehicle(s) The vendor will be rated as Acceptable or Unacceptable for this evaluation factor. 3. Past Performance : The contractor’s proposal shall be evaluated on its demonstrated performance record providing items similar to those outlined in the Statement of Work. Emphasis is placed on demonstrated experience with projects similar in magnitude and complexity for this requirement completed within the last three years. The vendor that provide three 3 references for individual or commercial sales. Vendor shall provide the following information for references: POC Name Phone Number Description of Project The Government will consider the above information, as well as information obtained from any other sources, when evaluating the offeror’s past performance. The past performance evaluation will assess the Offeror's record of successful performance of recent and relevant work for government and private sector clients. In addition to questionnaires the Contractor Performance Assessment Reporting System (CPARS) website will be used to conduct additional past performance reviews. A Pass/Fail rating shall be used for this evaluation factor. If the vendor does not have any valid past performance, a Neutral rating will be given. 4. Price: The Vendor’s price shall be evaluated based on like units (sleep 2 and 4) and will be evaluated across vendors to determine the lowest priced technically acceptable units. CLIN 0001 : Sleep Two ( quantity of 2 - with no slides) CLIN 0002 : Sleep Four (quantity of 3 with no slides) The contractor’s proposed pricing shall be evaluated for reasonableness. Attachments: Attachment (1) – Inventory/Pricing Spreadsheet Attachment (2) - Statement of Work Attachment (3) - Provisions & Clauses Attachment (4) - Local Area Representation