Description
The USDA, Animal and Plant Health Inspection Service (APHIS), New York Animal Import Center, 200 Drury Lane, Rock Tavern, New York, has a requirement for hay, 100 percent timothy grass for the period November 1, 2006 through September 30, 2007. A fixed-price blanket purchase order will result for up to 130 tons of 100 percent timothy grass, on an as-needed basis via verbal or written order. F.O.B. destination. Small business set-aside under NAICS 424910, business size ? 100 employees. QUOTATIONS ARE DUE _OCTOBER 17, 2006, by 10:00 a.m. local time. Submit written or faxed quotation to Purchasing Section, at (612) 370-2136 Attention Joanne Mann. Simplified procurement procedures will be used as well as commercial item acquisition regulations per FAR 12. This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. This solicitation document incorporates provisions and clauses which are in effect through the current Federal Acquisition Circular. Applicable FAR clauses are incorporated by reference: Instructions to Offerors -Commercial Items 52.212-1; Evaluation-Commercial Items 52.212-2; Offeror Representations and Certifications 52.212-3; Contract Terms and Conditions - Commercial Items 52.212-4; Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.212-5; 52.225-3 and 52.225-3 Alt I, Buy American Act -Free Trade Agreements-Israeli Trade Act; Prohibition of segregated facilities 52.222-21; Equal Opportunity 52.222-26; Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans 52.222-35; Affirmative Action for Workers with Dsiabilities 52.222-36; Employment Reports on Special Disable Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans 52.222-37; Installment Payments on Commercial Items 52.232-30; Payment by Electronic Funds Transfer - Central Contractor Registration 52.232-33; All responsible sources may submit a quotation for consideration. ****NOTE: 52.212-3 MUST BE COMPLETED AND RETURNED WITH THE OFFERORS QUOTE, or registered electronically at http://orca.bpn.gov **** The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. All evaluation factors other than cost or price, when combined are significantly more important than cost or price. Company Name _____________________________________________________________________ Address ___________________________________________________________________________ Contact Person ___________________________________ Phone number ______________________ DUNS # ___________________________________ Taxpayer Identification Number. ________________________________ Cost per ton delivered $ _____________ Central Contractor Registration (CCR) is mandatory. Instructions available at the following website: www.ccr.gov A COMPLETE QUOTE WILL CONSIST OF THE FOLLOWING: If an offerors quote does not contain all of the items listed above, the quote may be considered incomplete for evaluation purposes and no further consideration will be given to the offerors quote, thereby making an offeror ineligible for award. This requirement consists of one line item: (1) Hay, up to 150 tons of 100 percent timothy grass. SPECIFICATIONS: A) 100 percent timothy grass hay, typically produced in the western states. B) Second early cut irrigated timothy hay. C) Color: no less than 90 percent green color. D) Maturity: Timothy should be in early to mid-maturity stage when harvested. E) Foreign material: No greater than five percent. F) Non-injurious foreign material; no greater than five percent. G) Conditions: Hay shall have a good odor and shall not be under-cured, hot, wet, dusty, moldy, caked, badly broken, badly weathered, or otherwise of distinct low quality. H) Moisture percentage: At time of delivery, moisture percentage will be no less than 12 percent and no greater than 20 percent. I) Injurious foreign material: Shall be free of injurious foreign material. J) The hay shall be delivered in solid, rectangular bales, tied with plastic strapping. These bales shall be packaged in what the industry calls half-cuts, these are bigger bales that re cut in half and compressed. Each bale shall weigh approximately 60 pounds. These bales shall be palletized on wooden pallets in one ton units. NOTE: Full tractor trailer loads will be accommodated. Hay shall be delivered directly from storage facilities via clean vehicles not used in the transportation of livestock. DEFINITIONS: 1. Foreign material: will be any, but not limited to: a) weeds; b) certain grasses, if mature, such as wild-rye, annual brome grass, pigeon grass (foxtail); c) sedges/rushes that are coarse and woody; and d) other objectionable matter which occurs in May. 2. Non-injurious foreign material; will be any of the following, but not limited to: a) weed, b) coarse or woody plants, c) cornstalks or corn stubble, and d) other objectionable material in the hay. 3. Injurious foreign material: Includes, but is not limited to, hardware, such as wire, nails and other materials considered harmful to livestock. 4. Color: Percentage of green color means the amount of green color in field cured hay computed as a percentage, based on the amount of green color remaining after allowing for maturity, sun bleach, and dew. INSPECTION: Inspection will take place within five working days from receipt of delivery, at the consignee premises. Deliveries that are deemed not to be in compliance with the specifications are to be removed within five calendar days. Replacement hay shall be delivered at the tie the rejected hay is removed. DELIVERIES: Deliveries shall be made within seven calendar days after receipt of an order. The order may be oral or written and will be issued as hay is required. Deliveries shall be made between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday, excluding Federal holidays. Deliveries may be required, in an emergency, on Saturdays, Sundays, or Federal holidays.