A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. B. The Great Plains Area Indian Health Service (IHS) intends to award a firm-fixed price, non-personal healthcare, commercial item, equipment purchase order, Brand Name Only, Amana Appliances for the Pine Ridge IHS Hospital’s Quarters, located in Pine Ridge, South Dakota in response to Request for Quote RFQ-23-026. C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02. D.This RFQ is issued as 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside, and the associated NAICS Code of #423620; which is a small business size of 225 employees. E. The quoted unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates. Complete the attached Bid Schedule. Period of Performance: delivery of equipment 45 days after award. Total Cost of Contract: $_______________________ F. To provide delivery of equipment; Amana kitchen and laundry appliances. See attached Specifications for Brand Name equipment. Physical address to follow: Pine Ridge IHS Hospital’s Quarters Attn: Facility Department c/o Chance Knutson or Martin Zephier 1 Highway 18 Pine Ridge, South Dakota 57770 G. FAR 52.212-1 Instructions to Offerors-Commercial Items (March 2023). Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include: Solicitation number RFQ-23-074. Closing Date: May 1, 2023 at 12:00 pm CT Name, address and telephone number of company and email address of contact person. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary. Terms of any express warranty Price and any discount terms “Remit to” address, if different than mailing address. A completed copy of the representations and certifications at FAR 52.212-3 Acknowledgment of Solicitation Amendments (if any issued) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Basis of Award: Best Value with Lowest Price, Technically Acceptable. H. FAR 52.212-3 Offer Representations and Certifications-Commercial Items (December 2022) See attachment for full text. See attachment for full text. The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision. I. FAR 52.212-4 Contract Terms and Conditions-Commercial Item (December 2022) Applied to this acquisition and it’s incorporated by reference. J. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (March 2023) See attachment for full text. K. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable. L. Submit proposal by email to: Great Plains Area Indian Health Service Attn: Ursula Maslonka, Contract Specialist 115 4th Ave. SE, Room 309 Aberdeen, SD 57401 Email:
[email protected] Questions in regards to this solicitation shall be submitted in writing by email only. The last day to submit questions is April 24, 2023, 10:00 am, CT. Contractors will need a Unique Entity ID (UEI) number, TIN number, and be registered with www.sam.gov The Contractor must provide only new equipment and new parts for the required products described herein; no used, refurbished, or remanufactured equipment or parts shall be provided under any circumstances. Absolutely no Gray Market Goods or Counterfeit Electronic Parts shall be provided. Gray Market Goods are defined as genuine branded goods intentionally or unintentionally sold outside of an authorized sales-territory or by non-authorized dealers in an authorized territory. All equipment shall be accompanied by the Original Equipment Manufacturers (OEMs) warranty. Counterfeit Electronic Parts are defined as unlawful or unauthorized reproduction, substitution, or alteration that has been knowingly mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified electronic part from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitution includes used electronic parts represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics. Invoice Processing Platform (IPP) The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum, Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing, directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests. IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasurys Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date. The IPP website address is: https://www.ipp.gov If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or
[email protected] Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer .