This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. The solicitation number, VA-69D-13-Q-0055, is issued as a request for quotation (RFQ). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-38 effective February 1, 2010 and Veterans Affairs Acquisition Regulation Supplement (VAAR) current to January 2010. The North American Industry Classification System (NAICS) Code for this acquisition is 423520, Size Standard: 100 Employees. This procurement is a 100% Small Business Set Aside. Offeror's quotes are hereby being requested and shall be submitted on offeror's letterhead or bid form and shall contain the name, title, and signature of person authorized to submit quotes on behalf of the contractor. Offeror shall provide the following: Description: Item 1: Deliver solar water softener salt to the William S. Middleton VA Hospital, Madison, WI. Based on historical trend, the estimated amount of salt to be delivered from 01 October 2011 to 30 Sep 2012 is 350 Tons but could exceed this amount. There is no express or implied guarantee that these quantities will be purchased as needs for 01 Oct 2011 to 30 Sep 2012. Price per Ton of Salt $___________ Price for 350 Tons of Salt $___________ Discount (if applicable): $___________ TOTAL PRICE FOR 325 TONS OF SALT $____________; NOTE: This is a FOB destination contract. Price per ton shall include all delivery charges, fuel charges, driver fees etc and be an all inclusive price per ton. This IS a Firm Fixed Price Contract and NOT an economic price adjustment contract. Price will NOT be adjusted due to market fluctuations. Quoter will be held liable for delivery at quoted price per ton. Salient Characteristics: 1) Quoter Must have a pneumatic truck with the ability to shoot/throw salt into a Silo; 2) Salt must be 99% minimum purity; 3) Salt must be NSN6810-01-030-4256, Type 88, 99.5% pure; 4) Salt must be Form II; 5) Salt must be Large Granular; 6) Salt must be delivered in pneumatic truck with the ability to shoot salt into a silo with 25 tons per delivery; 7) Must be able to deliver to Madison Wisconsin within a 1 hour notification from the COR or Contracting Officer, without exception. This should occur a little more than once a month for a total of 14 deliveries. This salt is critical to patient care. No rock salt, no road salt or impure salt will be accepted. Any attempt to deviate from the above listed salient characteristics during performance will constitute a breach of contract and contractor will be terminated. Site Visit: All interested contractors shall contact the Contracting Officer Technical Representative (COTR): Jonathan Bucy, Facilities Engineer, (608) 256-1901, ext. 11143,
[email protected]) to inspect the facility were the salt will be delivered. Deliveries shall be made by pneumatic truck with the ability to shoot salt into a silo and shall be Monday through Thursday between the hours of 5:30 PM and 6:30 PM. Central Standard Time, excluding Federal Holidays. Deliveries shall be within 48 hours after receipt of order from COTR unless emergency warrants the 1 hour response time. FOB point is destination. Additional charges such as delivery fees, fuel surcharges, etc. shall NOT be billed to or collected for orders received under this contract. Deliver all products to: Wm S Middleton VA Hospital ATTN: Jonathan Bucy Contracting Officer's Technical Representative Warehouse (90D) Jonathan Bucy, Facilities Engineer 2500 Overlook Terrace (608) 256-1901, ext. 11143 Madison, Wisconsin 53705
[email protected] Delivery shall be FOB DESTINATION to the William S. Middleton VA Hospital , Warehouse Receiving/Shipping (90D), 2500 Overlook Terrace, Madison, Wisconsin 53705; Attention: Jonathan Bucy, Facilities Engineer. The Contractor is responsible for all charges. Offer must include product literature, product samples (if requested), technical features and a plan on how the company can meet the 1 hour emergency response time. The provision at 52.212-1, Instructions to Offeror--Commercial Items, applies to this solicitation. Award will be made to the offeror representing the LOWEST PRICE TECHNICALLY ACCEPTABLE to the Government. All quotes will be evaluated in accordance with technical capability, compliance with the solicitation requirements, ability to meet 1 hour emergency response time and price. The provision at 52.212-3, Offeror Representations and Certification--Commercial Items, applies to this solicitation. The contractor shall return a completed copy of this provision with its quotation. A copy of the provision may be attained from https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179194 or completed at https://orca.bpn.gov/. The resulting firm fixed price award will incorporate the requirements of the clause at FAR 52.212-4, Contract Terms and Conditions--Commercial Items. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items, is incorporated in this requirement, which will include: (1) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553); (2) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub L. 108-77, 108-78); (3) 52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006); (4) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns; (5) 52.219-28, Post Award Small Business Program Representation; (6) 52.222-3, Convict Labor ; (7) 52.222-19, Child Labor Cooperation with Authorities and Remedies; (8) 52.222-21, Prohibition of Segregated Facilities; (9) 52.222-26, Equal Opportunity; (10) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; (11) 52.222-36, Affirmative Action for Workers with Disabilities; (12) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; (13) 52.222-50, Combating trafficking in Persons; (14) 52.225-1, Buy American Act-Supplies; and (15) 52.232-34, Payment by Electronic Funds Transfer--Other than Central Contractor Registration (MAY 1999) (31 U.S.C. 3332). The FAR clauses may be accessed in full text at this address https://www.acquisition.gov/far/ and VAAR clauses may accessed at http://www1.va.gov/oamm/oa/ars/policyreg/vaar/. In addition, FAR 52.247-34 F.O.B. Destination, FAR 52.211-6 Brand Name or Equal, VAAR 852.211-73 Brand Name or Equal, VAAR 852.211-70 Service Data Manuals, VAAR 852.246-70 Guarantee, and VAAR 852.203-70 Commercial Advertising, VAAR 852.215-71 Evaluation Factor Commitments, VAAR 852.237-70 Contractor Responsibilities apply to this acquisition. The Offeror shall also provide its DUNS number and Tax Identification number. All Contractors, both large and small, are required to register in the System for Award Management (SAM) database before an award. Contractors are responsible for the accuracy of information added to SAM. To register, go to https://www.sam.gov/portal/public/SAM/ Quotations are due on or before November 2, 2012, by 2:00 PM Central Standard Time to be considered responsive. The assigned Contracting Officer is Trong Nguyen. Offers must be emailed to the GLAC attn:
[email protected]. Quotes should be marked with the request for quote number VA-69D-13-Q-0055. Oral quotes will not be accepted. A. CONTRACTOR: __________________________________________ __________________________________________ __________________________________________ PHONE #: __________________________________________ FAX #: __________________________________________ E-MAIL: __________________________________________ DUNS NO. __________________________________________ TIN NO. __________________________________________ SIGNATURE: __________________________________________ B. GOVERNMENT: Trong Nguyen, Contracting Officer VA Medical Center - GLAC 115 S 84th Street, Suite 101 Milwaukee WI 53214 (414) 844-4891 C. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be mailed to the below address with the Purchase Order Number and Contract Number on it: Other [X] Upon completion of Contract Scheduled Terms & Conditions of monthly VA FSC PO BOX 149971 AUSTIN, TX 78714 Vendor inquires: Toll Free Number 1-877-353-9791 E-mail Address: www.fsc.va.gov/fsc/vendors.htm D. CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS The following Department of Labor Wage Determinations apply to this solicitation and any resulting contract: See attached document MADISON 20052579 REV 10 06132012_02.