CANCELLATION NOTICE (i) This is a combined synopsis/solicitation for EXAM TABLES (IDIQ) BRAND NAME, as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. (ii) The solicitation number is 36C24418Q0593 and is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95 (iv) This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses and the associated NAICS 337127 code has a small business size standard of 500. (v) Contract Line Items (CLIN): ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 2.00 EA __________________ __________________ MI-002-2002-XXX; 626 Premium Upholstery Top - 32" wide premium XXX = Color of Upholstery; Dark Linen Code 856 0002 14.00 EA __________________ __________________ MI-9A600001; Patient Support Rails, rails only, pair, field installed 0003 2.00 EA __________________ __________________ MI-9A582001; Patient Support Rail Receiver Extensions - pair, field installed, for 32" wide upholstery 0004 14.00 EA __________________ __________________ MI-002-2000-XXX; 626 Premium Upholstery Top - 28" wide premium XXX = Color of Upholstery; Dark Linen Code 856 0005 16.00 EA __________________ __________________ MI-626-003; Midmark 626 Barrier-Freer Examination Chair w/ Clean AssistT Roller System, } IQscale, receptacles, drawer heater, pelvic tilt, wireless controls, w/o top 0006 1.00 EA __________________ __________________ LIFT GATE AT DESTINATION - IN GROUPS OF 20 TABLES OR LESS This includes Lift gate service to get the tables to the ground only. This fee applies to facilities that are not able to take a shipment doc 0007 1.00 JB __________________ __________________ WHITE GLOVE SERVICE - INSTALLATION OF TABLES GRAND TOTAL __________________ B.2 DELIVERY SCHEDULE ITEM NUMBER QUANTITY DELIVERY DATE 0001 SHIP TO: SEE DELIVERY SCHEDULE 0.00 SEE DELIVERY (vi) Comparable products must be Brand Name in the following specifications: Statement of Need Lebanon VA Medical Center Title of Project: IDIQ - Midmark 626 Barrier Free Power Exam Table and Accessories Indefinite Delivery/ Indefinite Quantity (IDIQ) Contract Scope of Need: The vendor shall provide all resources necessary to accomplish the deliverables described in this statement of need (SON), except as may otherwise be specified. The Contractor is guaranteed a minimum order of (16) Midmark Exam Table units (Model#: MI-626-003) to be delivered to the requested VA Medical Centers and Clinics as stated. Background: The Lebanon VA Medical Center (LVAMC) has an estimated need for large amount of Midmark Exam Tables and Accessories over the next 5 years. Currently, the VA Medical Center is going through two VA Clinic Activations with more expected and will need to issue multiple delivery orders over the term for each facility. This IDIQ will fulfill this requirement and any upcoming needs to replace or add Midmark 626 Exam Tables in the Lebanon VA Medical Center and supporting medical clinics during the period of performance. Performance Period: POP: (7/24/2018 to 4/16/2023) or 5 Years from date of contract award. Orders will be requested by Delivery Order and shall occur within 30 days of receipt or according to the schedule outlined by the COR. Type of Contract: Firm Fixed Price Indefinite Delivery Indefinite Quantity General Requirement The Lebanon VA Medical Center (LVAMC) and its supporting VA Clinics have a need for the Midmark 626 Barrier Free Power Exam Table and Accessories to be placed in patient exam rooms. The Midmark 626 Barrier Free Power Exam Table and Accessories will improve patient care since the exam table lowers to 18 off the floor for easy accessibility and the exam table calculates the weight of a patient while seated on the exam table. Midmark 626 Barrier-Free Power Exam Table (Model#: MI-626-003) w/ receptacles, pelvic tilt, drawer heater, digital scale, USB hub, wireless controls, One touch Auto return home button, programmable one touch quick exam button, multi-position hideaway stirrups, treatment pan, and spline receptacle system. Upholstery Top 28 wide premium (Model#: 002-0874-XXX) Upholstery Top 32 wide premium (Model#: 002-1180-XXX) Supply Assistant Storage Unit (Model#: 9A431001) PC Work Surface Kit (Model#: 9A363001) Patient Support Rails, rails only, pair, field installed (Model#: 9A561001) Patient Support Rail Receivers, pair, plant installed (Model#: 9A585001) Patient Support Rail Receiver Extensions for 32 wide upholstery, pair, field installed (Model#: 9A582001) Delivery: Contractor Shall provide delivery of the Midmark Exam Tables and Accessories within 30 days of receipt or according to the schedule outlined by the COR on the Delivery Order to the specified locations: Lebanon VA Medical Center or 1700 S. Lincoln Ave., Lebanon, PA 17042 Cumberland County VA Clinic or 5070 Ritter Road, Mechanicsburg, PA 17055 Lancaster County VA Clinic or 212 Willow Valley Lakes Drive, Willow Street, PA 17584 York VA Clinic or 2251 Eastern Boulevard, York, PA 17402 Schuylkill VA Clinic or 1410 Laurel Boulevard, Pottsville, PA 17901 Berks County VA Clinic or 2762 Century Boulevard, Wyomissing, PA 19610 Shipping information and a tracking number shall be provided to the COR prior to delivery. Delivery to the facilities shall be coordinated at least 72 hours prior to the required delivery date with the Contracting Officer Representative (COR). Please contact the COR with any questions or concerns. Nominated COR: Paddy Kindt Phone: (717) 272-6621 x 4010 Email:
[email protected] Note: The COR has no authority to change the terms and conditions of the awarded contract. Salient Characteristics Definition: Particular characteristics that specifically describe the essential physical and functional features of the material or service required. They are features that are identified in the specifications as a mandatory requirement that the product or material must possess for the bid to be considered responsive. 1. Powered Positioning Barrier Free Exam Chair 2. Weight Capacity of at least 650lbs 3. Built-In Scale with discreet wireless remote display 4. Dimensions: Uncompressed 15.5 Low/ Dimensions: Uncompressed 15.5 Low/ 7 High Compressed 14.6 Low 5. Table Dimensions (interchangeable tops): Standard Top 28 W x 60 L; Footrest extended: 76 Wide Top 32 W x 60 L; Footrest extended: 76 6. Pelvic Tilt: at least 5 1/5 Degrees 7. Internal heated Drawer Storage (8 W x 19 L x 3 D); 92 Degrees 112 Degrees Fahrenheit at 115 VAC input voltage, 70 Degrees Fahrenheit ambient 8. Patient Support Rails: raise and lower for taking proper blood pressure readings, have no obstruction when returning table to sitting position, swing out of the way if provider needs to be more hands on with the patient, locking positions, tool less removal 9. Premium Standard Upholstery and colors (must conform with existing Midmark Furniture and equipment color scheme and use a seamless application for easier cleaning and disinfecting) 10. Tool less removable upholstery for repairs and replacement 11. Retractable swivel roller base 12. Active Sensing Technology to interrupt powered table movement when impact or obstruction is detected 13. Tool less accessory integration receivers 14. Tamper resistant hospital grade power receptacles (115 VAC, 50/60Hz, 12A ) on left and right sides of the table 15. Paper Roll Holder for 24 x3.56 diameter paper roll 16.Optional compatible Accessories: Fixed and Articulating Knee Crutches, Chair Arms/Support Rails, Stainless Steel Debris Tray (7 W x 11 L x 1 ¾ D; convenient built in location for lower body procedures and situations), mobile and mountable high intensity, adjustable light options (compatible with existing tables), interchangeable table mount (compatible with existing tables) (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: CLAUSES: 52.214-21 Descriptive Literature (APR 2002) 852-219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (ix) Evaluation of this requirement will be based on PRICE ONLY. Pricing for award will be based on the minimum amount being requested. Individual unit costs will be used for the base IDIQ contract for future procurements. (x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. (xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: (End of Clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil https://acquisition.gov/far (End of Clause) 852.203-70 Commercial Advertising (JAN 2008) 852.246-71 Inspection (Jan 2008) (xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) (xiii) There are no additional contract requirements, terms or conditions. (xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. (xv) Quotes must be emailed to
[email protected] and received no later than NOON EST on 7/23/18. No late submissions/quote/packages will be accepted must have authorized distributor letter for the manufacturer (Midmark). Quotes may be submitted on this document (If you use this form, Include your company information name, address, phone number, POC, POC email, and DUNS #) or the vendor s own form. NO LATES WILL BE ACCEPTED (xvi) For information regarding the solicitation, please contact Amanda Saunders at
[email protected]