Dock Side Repairs to the NOAA Ship PISCES

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. The Request for Quotation (RFQ) number is EA133M-11-RQ-0220. This synopsis/solicitation constitutes a RFQ and incorporates provisions and clauses in effect through Federal Acquisition Circular 05-47. The RFQ is set aside for small business. The associated North American Industry Classification Systems (NAICS) code is 336611, which has a size standard of 1,000 employees. The U.S. Dept of Commerce, NOAA Ship PISCES, Gulf Marine Support Facility, 151 Watts Avenue, Pascagoula, MS has a requirement for dock side repairs in accordance with the attached Specifications. 0001, Radar Antenna Hand Rail Installations, 1 Job, $ _______________ 0002, Deck Drain Installation, 1 Job, $ _______________ 0003, Weather Deck Drainage Modifications, 1 Job, $ _______________ 0004, Bilge Suction Connection Modifications, 1 Job, $ _______________ 0005, Miscellaneous Repairs, 1 Job, $ _______________ 0006, Additional item Requirements (AIRs)/Growth Labor Rate per hour for an estimated 150 hours, $ ______________ 0007, Additional item Requirements (AIRs)/Growth Material Markup/Handling Fee, for an estimated $10,000.00, ___________% The Details Specifications entitled "Item 101: Radar Antenna Hand Rail Installations"; "Item 102: Deck Drain Installation"; "Item 103: Weather Deck Drainage Modifications"; Item 104: Bilge Suction Connection Modifications"; and "Item 105: Miscellaneous Repairs" are hereby incorporated by reference and provided as an attachment to this RFQ. Copies of drawings not issued with the solicitation are available for review during the pre-bid ship inspection at the Port Engineer's office, Gulf Marine Support Facility, 151 Watts Avenue, Pascagoula, MS and during the performance period as needed. A CD of the drawings may be made available upon request by contacting the Port Engineer, George Morris, at (228) 769-1155. The dock side repairs shall start on January 31, 2011 and to be completed March 7, 2011. The place of performance is the ship's home port at the Gulf Marine Support Facility, 151 Watts Avenue, Pascagoula, MS 39567. Pre-bid ship inspection shall be coordinated with the Port Engineer, George Morris at (228)769-1155 or by cell phone at 228-447-5239. Vendors shall include a completed copy of its representations and certifications at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items (OCT 2010), with its quote. [An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.] Vendors shall refer to www.acquisition.gov to obtain a copy of FAR provision 52.212-3. FAR clause 52.212-4, Contract Terms and Conditions--Commercial Items (JUN 2010) applies to this acquisition with the following addenda: Commerce Acquisition Regulation (CAR) clauses: CAR 1352.201-70 Contracting Officer's Authority (APR 2010) CAR 1352.208-70 Restrictions on Printing and Duplicating (APR 2010) CAR 1352.209-73 Compliance with the Laws (APR 2010) CAR 1352.209-74 Organizational Conflict of Interest (APR 2010) CAR 1352.233-70 Agency Protests (APR 2010) {Fill-in paragraph "b": Department of Commerce, NOAA, ERAD, Attn: Robin Resweber, 200 Granby Street, 8th Floor, Norfolk, VA 23510; fill-in paragraph "c": U.S Department of Commerce, Senior Procurement Executive, 1401 Constitution Avenue NW Suite 6422, Washington DC 20230} CAR 1352.237-71 Security Processing Requirements - Low Risk Contracts (APR 2010) CAR 1352.246-70 Place of Acceptance (APR 2010) {Fill-in paragraph "b": on board NOAA Ship DELAWARE II, 166 Water Street, Woods Hole, MA} CAR 1352.270-70 Period of Performance (APR 2010) {Fill-in paragraph "a": January 25, 2011 - March 7, 2011; paragraph "b" does not apply.} CAR 1352.271-70 INSPECTION OF MANNER OF DOING WORK (APR 2010) CAR 1352.271-73 SCHEDULE OF WORK (APR 2010) CAR 1352.271-75 DELIVERY AND SHIFTING OF THE VESSEL (APR 2010) CAR 1352.271-76 PERFORMANCE (APR 2010) CAR 1352.271-77 DELAYS (APR 2010) CAR 1352.271-79 LIABILITY AND INSURANCE (APR 2010) CAR 1352.271-80 TITLE (APR 2010) CAR 1352.271-81 DISCHARGE OF LIENS (APR 2010) CAR 1352.271-82 DEPARTMENT OF LABOR OCCUPATIONAL SAFETY AND HEALTH STANDARDS FOR SHIP REPAIR (APR 2010) CAR 1352.271-83 GOVERNMENT REVIEW, COMMENT, ACCEPTANCE AND APPROVAL (APR 2010) CAR 1352.271-84 ACCESS TO THE VESSEL (APR 2010) CAR 1352.271-85 DOCUMENTATION OF REQUESTS FOR EQUITABLE ADJUSTMENT (APR 2010) CAR 1352.271-87 CHANGES SHIP REPAIR (APR 2010) CAR 1352.271-88 GUARANTEES (APR 2010) CAR 1352.201-72 Contracting Officer's Representative (COR) (APR 2010) {Fill-in paragraph "a": to be provided at the time of award.} The following clauses are provided in full text: CAR 1352.271-71 METHOD OF PAYMENT AND INVOICING INSTRUCTIONS FOR SHIP REPAIR (APR 2010) (a) The Government will make payment under this contract based on a percentage of completion. The contractor may invoice for the percentage completed for each work item as work progresses. The amount invoiced shall be calculated based on prices stated in the Schedule, as follows: A work item may not be invoiced until the percentage complete reaches 25 percent. Future invoices for that work item have no limitation as to the percentage of completion required before invoicing, but in no event may invoices be submitted more frequently than every 2 weeks, or for amounts less than $10,000, unless it is the final payment. The minimum percentage of completion (25%) to be reached prior to billing each work item may be waived by the Contracting Officer for large dollar work items on a case-by-case basis. (b) Invoices submitted by the contractor which are deemed not proper, in accordance with FAR 52.232-25, will be returned. Invoices shall include: (1) Name and Address of the contractor; (2) DUNS Number; (3) Invoice Date; (4) Contract Number/Modification Number; (5) CLIN/Work Item Number, to include: Description, Quantity, Unit of Measure, Unit Price and Extended Price; (6) Shipping and Payment Terms; and, (7) Contractor Point of Contact, including: Name, Title, Phone Number, and Mailing Address; (8) The percentage of completion for each CLIN/work item identified; (9) Name of the Contracting Officer ; (10) Ship name; (11) The overall percentage and dollar amount previously billed, currently billed and unbilled. (c) When invoicing for changed work, the contractor shall identify it as a contract change and shall identify the modification authorizing the change, and the CLIN/Work Item associated with the change. (d) All items of work invoiced under this contract will be verified and confirmed by the Contracting Officer's Representative as accurate and complete and approved by the designated billing office before payment will be made. (e) Mail the original invoice to: Department of Commerce/NOAA Eastern Region Acquisition Division (ERAD) Attn: Robin Resweber 200 Granby Street, 8th Floor Norfolk, VA 23510 [email protected] (f) The contractor's final invoice submitted under the contract must be marked as follows: THIS INVOICE CONSTITUTES THE FINAL INVOICE - UPON PAYMENT OF THIS INVOICE NO OTHER MONIES ARE DUE UNDER CONTRACT NUMBER _____________________."(To be assigned at contract award) (End of clause) CAR 1352.271-72 Additional Item Requirements (AIRs) - Growth Work (APR 2010) (a) This clause applies to Additional Item Requirements (AIR), also known as growth and emergent work ordered by the Contracting Officer pursuant to the Changes - Ship Repair clause or mutually agreed upon by the parties. The contractor shall perform AIR at the labor billing rates designated in the Schedule, as described in paragraph (c) of this clause. The AIR handling fee designated in the Schedule shall be the sole fee used for direct material purchases and subcontractor handling. The estimated quantity of labor hours and handling fees represent the Government's best estimate for growth that may be required throughout the contract performance period. All growth work shall be paid at the prices stated in the Schedule. (b) The contractor shall take into account the potential for ordering all estimated AIR quantities in developing the Production Schedule. The ordering of any portion of the AIR quantities does not in itself warrant an extension to the original contract completion date; however, for planning purposes, the Government anticipates ordering AIR in accordance with the following schedule: (1) No more than 75% of the hours during the first half of the contract period of performance. (2) No more than 50% of the hours during the third quarter of the contract period of performance. (3) No more than 30% of the hours during the fourth quarter of the contract period of performance. (c) The AIR labor rate shall be a flat, hourly rate to cover the entire effort and shall be burdened to include: (1) Direct production labor hour functions only. Direct production labor hours are hours of skilled labor at the journeyman level expended in direct production. Direct production is defined as work performed by a qualified craftsman that is directly related to the alteration, modification, or repair of the item or system identified as needing alteration, modification, or repair. The following functions are identified as direct production: Abrasive Cleaning/Water Blasting, Tank Cleaning, Welding, Burning, Brazing, Blacksmithing, Machining (inside and outside), Carpentry, Electrical/Electronic Work, Crane Operation, Shipfitting, Lagging/Insulating, Painting, Boilermaking, Pipe Fitting, Engineering (Production), Sheetmetal Work, Staging/Scaffolding, and Rigging. (2) Non-production labor hours (whether charged directly or indirectly by contractor's accounting system) shall be for labor in support of production functions. For purposes of this clause, support functions are defined as functions that do not directly contribute to the alteration, modification, or repair of the item or system identified as needing alteration, modification, or repair. Necessary support functions should be priced into the burdened rate for production labor hours. Examples of support functions include: Testing, Quality Assurance (inspection), Engineering (support), Planning (including involvement of craft foreman/journeyman in planning a task), Estimating (including determination of necessary materials and equipment needed to perform a task), Material Handling, Set-up (moving tools and equipment from shop to ship to perform a task), Fire Watch, General Labor (including general support of journeyman tasks), Cleaning (including debris pickup and removal), Surveying, Security, Transportation, Supervision, and Lofting (sail/pattern making). (d) Additional Item Requirements do not include replacement work performed pursuant to the Inspection and Manner of Doing Work or Guarantees clauses. (e) It is the Government's intention to award any growth work identified during the repair to the contractor, if a fair and reasonable price can be negotiated for such work, based upon Schedule rates. If a fair and reasonable price cannot be negotiated, the Government may, at its discretion, obtain services outside of the contract. Such services may be performed while the ship is undergoing repair in the contractor's facility pursuant to the Access to Vessels clause. (f) The contractor shall submit to the Contracting Officer the following information in all AIR proposals: (1) Number of labor hours estimated; broken down by specific direct production labor category. (2) Material estimates, individually broken out and priced. When requested by the Contracting Officer, material quotes shall be provided. (3) Subcontractor estimates, individually broken out and priced along with the actual subcontractor quotes. The requirement to submit subcontractor quotes may be waived if deemed appropriate by the Contracting Officer. (4) Material/subcontractor handling fee and the basis for the fee. (g) The contractor shall not be entitled to payment for any hours ordered pursuant to this clause until such time as a written contract modification is executed. (End of clause) FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (DEC 2010) applies to this acquisition and the following additional FAR clauses cited in the clause at paragraph (b) are applicable to this acquisition: (1) 52.203-6, Restrictions on Subcontractor Sales to the Government, (SEP 2006), with Alternate I (OCT 1995) (6) 52.209-6, Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEC 2010) (9) 52.219-6, Notice of Total Small Business Set Aside, (JUN 2003) (12) 52.219-8, Utilization of Small Business Concerns, (MAY 2004) (14) 52.219-14, Limitations on Subcontracting, (DEC 1996) (20) 52.219-28, Post Award Small Business Program Representation (APR 2009) (21) 52.222-3, Convict Labor, (JUN 2003) (23) 52.222-21, Prohibition of Segregated Facilities, (FEB 1999) (24) 52.222-26, Equal Opportunity, (MAR 2007) (25) 52.222-35 Equal Opportunity for Veterans (SEP 2010) (26) 52.222-36, Affirmative Action for Workers with Disabilities, (OCT 2010) (27) 52.222-37, Employment Reports on Veterans, (SEP 2010) (33) 52.223-18, Contractor Policy to Ban Text Messaging While Driving (SEP 2010) (34) 52.225-1, Buy American Act -- Supplies, (FEB 2009) (37) 52.225-13, Restrictions on Certain Foreign Purchases, (JUN 2008) (42) 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration, (OCT 2003) No other additional contractual terms and conditions are applicable. In order to comply with the Debt Collection Improvement Act of 1996, ALL Vendors must be registered in the Central Contractor Registration (CCR) to be considered for an award of a Federal contract. For information regarding registration in CCR, contact the CCR website at www.ccr.gov/index.cfm. Additionally, each offeror must obtain, and provide with the quote, their nine-digit Dun and Bradstreet (DUNS) number. All responsible sources may submit a quotation which shall be considered by the agency. Quotes must be submitted via electronic means (e-mail) by 12:00 P.M. EST on January 26, 2011; any award resulting from this RFQ will be made based on price and meeting required delivery date. Quotes must be submitted electronically either by fax to 757-664-3642 or via e-mail to [email protected]. Questions pertaining to this RFQ must be submitted in writing to [email protected]; all questions must be received before the close of business on January 18, 2011. The anticipated award date is on or about January 28, 2011. Contractors are encouraged to register with the FedBizOpps Vendor Notification Service as well as the Interested Vendors List for this acquisition (see applicable tab within FedBizOpps where this synopsis/solicitation is posted). Potential offerors may direct all inquiries pertaining to the solicitation in writing to [email protected]. Telephonic requests will not be honored.